COM_516 Week Two
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University of Phoenix *
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Course
516
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Communications
Date
Apr 3, 2024
Type
docx
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6
Uploaded by SuperWaterBuffalo4158
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Effective Communication Practices
Kristin Reid
University of Phoenix
COM/516
Mr. Ricardo Rincon
March 1, 2024
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Effective Communication Practices
“No matter what kind of work you do, communication plays an indispensable role”
(Martin, 2019). This statement has never been more true, especially in the world of education. Every single day, you are communicating, both verbally and non verbally, with people: students, parents, administration, colleagues. All communication needs to be effective in order to be productive. It can be very easy for communication to be misconstrued and become ineffective on all levels.
Organization, proper formatting, and grammar are some of the most important characteristics of effective formal communication. This kind of communication in a school setting can be done through email or sending letters/communications home with students. Without all of these aspects used in proper terms, one may come across in a wrong way. The point that was trying to be made with these communications will never come across good. This will open the door to being misinterpreted by colleagues, administration, and even parents. Using these elements correctly will allow you to sound
professional and can almost guarantee that future conversations will be productive.
When speaking orally, it is important to pay attention to several things in order to be effective. Appropriate verbal communication skills will help guide conversations in ways that they will be productive. The first, and most important, aspect of oral communication is speech or how you are able to express yourself through speech. It is important to focus on being direct, being courteous and polite, speaking clearly, and being direct. Secondly and arguably just as important as speech is non verbal cues that are given. There are many different types of nonverbal cues that can make or break a conversation rather quickly. Facial expressions, eye contact, kinesics, haptics,
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proxemics, paralinguistics, and chronemics all play a crucial role in how verbal communication is received. All of the aforementioned, when used effectively, can play a crucial role in how you, and what you say, are perceived and how your communication is reinforced. All of these can be used to show importance in what you are saying as well as guarantee that your point is made. At the same time, in order to be an effective communicator, you must also be an effective listener. Verbal communication goes both ways and that doesn’t just mean listening to what the other person is saying. Being a good communicator involves being an active listener, considering their thoughts and feelings, and asking clarification questions to check for understanding.
When writing and speaking, it is important to step back and consider who you are
writing to and for what reason in order to determine whether formal or informal writing is appropriate. When speaking with certain colleagues or friends, you may feel like you can relax and use a more informal approach to your written communication. When speaking with administration or parents about various things, it is probably best to stick to a more formal written communication through email or any other platform that may be
used. When communicating problems, depending on the severity, can be done more formally through email. When communicating through email, however, it is important to make sure that you are following the steps for effective communication so that your point or issue that you are trying to raise does not come off the wrong way to your intended recipient. I find it very easy to lose sight of focusing on how the recipient might read a message based on chosen words and style of writing. It can be very easy for one
to misinterpret an email based on how it is written and that is why it is important to use correct grammar, spelling, and punctuation as well as focus on vocabulary, word choice,
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and different perspectives. All of these aspects will create a more well written message in a formal communication setting. Social media in today's age is both a blessing and a curse in a school setting. Social media can be used in good ways such as providing parents and the community with a snapshot of what is going on day by day in the school. At the same time, social media in schools can also be a downfall, especially when it involves the students doing the communicating. I have found through my time in the classroom that students do not know how to effectively communicate with each other, both in person and online. This, at times, can create a hostile environment over what is essentially a bunch of miscommunications. Children lack the capacity to think before they speak, which is a key component with both oral and written communication. Perceiving social media posts
both negatively and positively can also be an issue for adults as well. Things can be taken the wrong way and it can quickly become a problem. Technology as a whole is a huge part of school culture. It is used every single day in one way or another, especially since the COVD 19 pandemic wreaked havoc on the world. More and more, the use of technology is broadening within the classroom and beyond. I find that when you can utilize technology in a creative and safe way, it works wonders in a classroom especially with the youth of today who are so heavily reliant on technology in their everyday lives both in and out of school. Technology has allowed students to create their own learning through research that is available instantaneously which creates a more self-sufficient student.
All in all, effective verbal and nonverbal communication is the backbone to being successful both inside and outside the classroom. As the world of communication
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evolves, it is important to evolve with it and create a better understanding of how to effectively communicate with everyone that you come in contact with.
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References
Martin, B. (2019, January 1). Life Skills for Success Academic Video Online
.
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