Chapter 5, 6, 7 and 12
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Chapter 5, 6, 7 and 12
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Chapter 5, 6, 7 and 12 Introduction
Effective communication is the lifeblood of successful organizations. The exchange of ideas, information, and understanding drives collaboration and goal achievement. This chapter examines key aspects of organizational communication, from the fundamental process to common barriers. The paper will explore how different channels best suit various audiences and contexts. Understanding downward, upward, and lateral flows fosters open exchange throughout the hierarchy. Additionally, factors like richness, networks, and the grapevine impact the dissemination of messages, both formal and informal. With an awareness of potential pitfalls, communication facilitates productivity, innovation, and relationships in the workplace.
Motivation in Action [Ch5]
1.
How do organizations establish a pay structure? (How do internal and external equity factor in?) Organizations establish pay structures through job analysis and evaluation to determine internal pay equity. They research market pay rates through compensation surveys to ensure external pay equity. Internal equity means employees in similar job roles receive similar pay. Education, experience, responsibilities, and performance determine role pay differences
(Noorazem et al., 2021). External equity means employee pay remains competitive with market rates to attract and retain talent. Pay too low risks losing employees, and too high wastes funds. Structures balance internal fairness with external competitiveness.
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2.
How do the different types of variable-pay programs impact employee motivation (consider both individual-based and organizational-based incentives)?
Individual-based incentives directly reward individual performance and motivate higher contributions. Commission and individual bonuses motivate employees to meet unique targets. However, they can undermine teamwork. Organizational-based incentives indirectly reward group efforts and motivate collective success. Profit-sharing and gain-sharing plans motivate cooperation as employees share in organizational gains. Gain-sharing is most effective when employees understand their impact on outcomes. Both approaches, used properly, can boost both individual and organizational motivation levels.
3.
How can benefits be flexible, and how can this motivate employees? Benefits can be flexible to suit different employee needs and lifestyles. Flexible work arrangements allow for balancing work and personal lives. Telecommuting, compressed work weeks, and flexible scheduling help work-life balance. Employees value this autonomy and feel valued. Other flexible benefits let employees select benefits packages to suit their needs, budgets,
and families. Cafeteria-style plans give choice over health, pension, and other benefits
(Noorazem et al., 2021). Employees customize non-wage portions of compensation themselves. This empowerment and relevance to individual needs strongly motivates staff. Flexible benefits programs signal an employer cares about its people.
4.
What are the potential risks of rewards? Rewards pose risks if not managed well. Overreliance can reduce intrinsic motivation as tasks become about extrinsic rewards alone. Too much emphasis undermines cooperation if
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employees compete for limited rewards. Individual rewards may encourage siloed work instead of collaboration. Rewards also risk developing entitlement if regular expectations are met. Distrust forms if perceived as unfairly distributed. When standards rise, unrewarded high performers may feel demotivated or leave. Financial incentives also fail to motivate tasks needing creativity. Rewards only augment motivation when supporting competence and autonomy rather than controlling behaviors. Proper communication helps employees see intrinsic
value in work.
5.
What is the job characteristics model, and how can it motivate employees? Consider
the five core job dimensions: skill variety, task identity, and task significance. Autonomy. Feedback. The job characteristics model proposes five core job dimensions influencing three critical
psychological states: motivation, satisfaction, and performance. The dimensions are skill variety, task identity, task significance, autonomy, and feedback. When jobs are designed with complexity across these dimensions, the psychological states of experienced meaningfulness, experienced responsibility, and knowledge of results are enhanced. This leads to high internal motivation, satisfaction, and performance. Job redesign can boost one or more dimensions. For example, increasing autonomy over work methods and schedules gives a sense of control that motivates better results. Providing prompt performance feedback aids in improvement and motivation.
6.
What are the main ways jobs can be redesigned? There are several ways to redesign jobs to increase motivation. Vertical job loading enlarges jobs by adding more complex tasks and responsibilities from other roles. Horizontal job
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loading widens jobs by incorporating additional but related tasks. Job rotation moves employees between roles periodically to prevent boredom. Responsibility for a complete work unit or area motivates employees more than individual tasks. Flexible job definitions allow creative problem-
solving instead of fixed duties
(Noorazem et al., 2021). Telecommuting offers autonomy while complementing work-life priorities. Overall, variety, challenge, discretion, and learning in work arrangements strongly motivate employees.
7.
How can specific alternative work arrangements motivate employees? Alternative work arrangements can boost motivation by accommodating individual needs
and preferences. Flexitime allows starting and finishing outside core hours, appealing to parents or students. Compressed work weeks condense regular hours into fewer, longer days for a regular schedule, empowering work-life management and telecommuting permits working from home one or more days a week, valued for flexibility and autonomy
(Noorazem et al., 2021). Job
sharing splits one full-time role between willing volunteers, attracting those needing part-time options. Sabbaticals and career breaks provide renewed dedication on return. Phased retirement eases full retirement, retaining skilled staff. Motivation arises from feeling valued through options empowering productivity on employees' terms.
8.
How can employee involvement programs motivate employees? Employee involvement programs motivate individuals through influence, information, and rewards. Quality circles give employees hands-on problem-solving roles, using their knowledge and satisfying their personal growth needs. Self-directed work teams grant autonomy in designing work processes and strengthening engagement. Employee ownership makes staff co-shareholders, aligning interests with organizational success through potential financial gain.
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Suggestion schemes reward ideas improving practices, signaling value in employees’ judgments. Communication platforms sharing strategic direction foster organizational commitment. Participation in decision-making instills the belief that views are heard, which is pivotal for internalizing organizational goals as personally meaningful. Overall, involvement strengthens motivation through empowerment, impact, and affiliation.
9.
How can the knowledge of what motivates people be used to help organizations become more motivating? (Hint: section 5.4, Exhibit 5.5) Appraising individuals' psychological needs, per Exhibit 5.5, enables organizations to design motivating environments. Autonomy facilitates the internalization of goals; meaningful, responsible jobs motivate better than boring, repetitive tasks. Competence grows through learning, mastery, and acknowledgment; unchallenging work stifles this need. Relatedness links motivation to positive relationships, respect, and support networks
(Noorazem et al., 2021). Organizations meeting these psychological necessities through job content, compensation, leadership, and culture actively engage motivation over passively hoping for it. Specific, considerate policies catered to needs potentiate individual-organizational success synergies through commitment and ownership of goals.
Groups & Teamwork [Ch6]
1.
What is the difference between groups and teams? And what is the significance of teams in organizations?
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Groups share a common purpose but divide tasks among members with little interaction. Teams have clear goals requiring coordinated collective effort. They depend on open communication and active participation from all. Teams are critical in organizations as most work demands integration across functions. Self-managing teams empower members to determine work methods and monitor quality themselves
(Larson & DeChurch, 2020). This autonomy strengthens ownership over goals and cultivates accountability. The interdependence of tasks makes cooperation paramount, and forging relationships helps handle change. Teams also speed solutions by combining diverse perspectives none hold individually. Their adaptability
facilitates continuous improvement central to remaining competitive.
2.
What are the characteristics of the five types of teams discussed in our eText? There are 5 team types. Working teams focus primarily on production. These provide scalability and quick fixes but lack a shared purpose beyond tasks. Parallel teams address distinct
parts of broad problems simultaneously. Project teams disband after finite assignments. Management teams lead organizations, and self-managing teams operate autonomously
(Larson & DeChurch, 2020). Process-improvement teams solve process issues through cooperative problem-solving. Each serves unique functions, but all require versatility, clear responsibilities, mutual support, open feedback, and defined authority to achieve goals sustainably.
3.
What is meant by role expectations, and what are some issues related to these expectations? (ex. Role conflict, etc.) Role expectations refer to assumed behaviors and outputs associated with a position. Issues arise from ambiguity or conflict between differing expectations. Role ambiguity exists without a clear understanding of responsibilities. Role conflict occurs when expectations
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contradict, such as prioritizing speed or quality, and failing to coordinate roles risks duplicated or
lost work. Organizations define core roles and set mutual expectations through consultation to avoid issues. Open communication aids in coordinating interdependent tasks while respecting various strengths. Addressing expectations proactively encourages cooperation and informs professional development. Meeting evolving demands requires flexible expectations supporting organizational agility.
4.
What are norms? Name types of norms. Explain how they are established. Explain why norms are important for groups and teams, and describe positive and negative norms. Norms are unwritten codes shaping appropriate behavior. Types include performance norms (work standards), behavioral norms (etiquette), and group norms (social guidelines). Norms are established gradually through social influences. As newcomers observe current behaviors, they conform to perceived expectations to gain acceptance. When disturbances lack response, behaviors become norms through compliance. Norms aid cooperation by clarifying expectations and promoting harmony over turmoil. However, positive norms encourage collaboration, while negative like social loafing, harm productivity. Setting goals and ground rules at the outset establishes constructive norms like open communication and inclusion.
5.
What are the five stages of group/team development? The five stages of group/team development are forming, storming, norming, performing, and adjourning. In forming, members are polite but reserved as they orient. Storming occurs as they grapple with goals/roles, potentially through conflict as they establish influence
(Larson & DeChurch, 2020). Norming transpires as relationships strengthen through shared experiences,
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settle differences, and build commitment. At performing, the focus shifts to task accomplishment
through cohesion and structure. Adjourning sees reflection on accomplishments and preparation for disbanding. These cycles evolve as team composition or circumstances change.
6.
How does the punctuated equilibrium model apply to team projects? The punctuated equilibrium model proposes teams progress steadfastly through stability/change intervals: instability, well-established routines efficiently, and further organizational goals. Over time, internal/external forces strain the status quo. Tensions build until
some event sparks a revolutionary period of dramatic change, establishing new routines. Teams redefine structures, operating procedures, and member alignments during dynamic change periods. Discontinuities revamp strategy or roles before stabilization resumes. Projects continuously cycle between equilibrium and revolution, transformed via deliberate yet episodic progress. The model highlights reinvention's importance for preventing stagnation and ensuring enduring contributions.
7.
What are the characteristics of effective teams? Effective teams share clear, challenging goals that motivate members. They establish norms of cooperation, open communication, and mutual support. Teams clarify individual roles and collectively monitor progress. Leadership remains distributed, and trusted members influence decisions together
(Larson & DeChurch, 2020). Diverse perspectives are valued through inclusive, respectful dialogue. Teams receive regular feedback and autonomously solve problems creatively. Members feel mutually accountable and trust one another to contribute their
strengths. Effective teams experience psychological safety where risk-taking innovates solutions
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without fear of repercussions. Such empowering environments optimize collective skills toward goals.
8.
How do diversity & size impact group/team effectiveness? Diversity enhances teams when optimally comprised. Varied functional backgrounds, ages, and cultures provide holistic ideas. But extremity or lack of common ground divides attention and impedes integration. Size also impacts dynamics - small teams lack perspectives, while large teams face coordination difficulties. Around five members enable collaboration while
still maintaining individual attention. Larger teams require structuring roles clearly and motivating interdependence through unambiguously mutual goals to stay cohesive and productive. Surface-level diversity becomes valuable by emphasizing a deeper understanding of each other's experiences and priorities.
9.
In what circumstances should we not use teams? Teams are inappropriate when authoritarian or siloed mentalities dominate. If individuals value individual goals over shared success, teams will fragment. When cooperation seems unnecessary or irrelevant, centralized control may work better. Teams also fall short without alignment around objectives or trust between change-resistant members. Their cooperative nature
cannot overcome such divisions. Extremely brief or non-repetitive tasks may be efficiently resolved individually. Self-governance requires mature, motivated individuals working communally towards a higher purpose through respect.
Communication [Ch7]
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1.
What is communication? (Define) Communication is the exchange and flow of information between a sender and receiver. It involves a message conveyed through a medium, channel, or method to someone using a code or system of signs or behavior to transmit information
(Tursunovich, 2023). Effective communication requires understanding all parties' contexts, intentions, and perspectives. It is foundational to collaboration, coordination, and building connections in any human relationship or organization. Clear, considerate communication enables shared meaning and understanding to emerge.
2.
What is the communication process? The basic communication process involves the sender encoding a message, selecting a channel to deliver it through, and transmitting the message; the receiver decoding the message upon receipt via their filters and past experiences; providing feedback that the message was received and interpreted as intended; and potential clarification or new messages continuing the exchange
(Ali et al., 2021). Context, environment, and the characteristics of senders and receivers all influence how information is interpreted. The goal is ensuring mutual comprehension through ongoing negotiation of meaning between parties.
3.
How does channel richness underlie the choice of communication channel? How do we determine appropriate channels based on audience and context? Channel richness refers to a medium's ability to convey complex ideas effectively through facilitating rapid feedback, multiple cues like body language, and personal focus. Lean channels convey restricted content, while rich channels are best for ambiguous issues. Face-to-
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face interaction is the richest due to its synchronicity and cues. The appropriate channel depends on factors like audience size, time sensitivity, need for social presence, and reliance on visual aids. Email circulates data widely but leanly
(Ali et al., 2021). Reports structure lengthy information off-line. Videocalling balances presence with asynchronous contribution. Surveying issues garner broad input. Understanding audience and goals guides channel choice to maximize shared understanding through pairing appropriate context and medium.
4.
How do downward, upward, and lateral communication differ? Downward communication flows from high to low in the hierarchy, like task directives and feedback. Upward moves opposite, voicing questions and opinions. It tends to be less candid
due to power dynamics. Lateral crosses peers for coordinating interdependently as equals. Downward is efficient yet risks ignoring subordinate knowledge. Upward surfaces issue early but
threaten face-saving
(Ali et al., 2021). Lateral cultivates relationships and flexible problem-
solving through sharing diverse perspectives. Effective organizations foster all three holistically rather than via unilateral control.
5.
What is the difference between formal small-group networks and the grapevine? Formal small group networks officially exist for strategic purposes determined by management, like committees and work units. They operate openly and are integrated into the organization's goals and structure. In contrast, the informal 'grapevine' transmits unregulated gossip throughout
(Tursunovich, 2023). While impersonal facts spread through the formal network, subjective speculation prevails on the grapevine. Its amorphous, unpredictable nature renders controlling or monitoring it challenging compared to formal counterparts. Yet grapevine
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activity satisfies social interaction needs and serves awareness functions when operating channels fail.
6.
What are common barriers to effective communication? Common barriers include poor listening skills, inconsistent messages, a lack of shared context, differing perceptions and assumptions, the physical and social environment, prejudices impairing empathy, ambiguous or vague language, too much or too little information, structural influences on relationships, mismatches between communication styles, cultural diversity, power
dynamics, overload and distractions
(Tursunovich, 2023). Overcoming obstacles requires awareness, consideration, clarifying misunderstandings constructively, coordinating messaging, and embedding communication habits supportive of partnership across differences. Addressing communication consciously leaves fewer barriers to cooperation.
7.
How can we overcome potential problems in cross-cultural communication? Effective cross-cultural communication requires increasing cultural self-awareness, managing expectations, clearly expressing context, actively listening to understand different perspectives, communicating courtesy and openness, building trust over time through respectful interactions, thoughtfully using diverse channels that cater to varied preferences, and emphasizing shared goals and cooperation rather than discord from cultural differences
(Ali et al., 2021). Potential problems can be overcome through patience, empathy, adaptability, and genuine interest in understanding cultural diversity rather than just having one's views understood. Cross-cultural communication barriers can be navigated successfully with care, clarification of misunderstandings, appreciation for divergences and commonalities, and a commitment to establishing goodwill and inclusiveness across cultural divides.
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Decision Making, Creativity, Ethics [Ch12]
1.
What is the rational decision-making process? (Identify the six steps) determine appropriate channels based on audience and context? The rational decision-making process involves six key steps. The first step is to clearly define what decision needs to be made by identifying the problem. Once the problem is defined, the second step is to determine the important criteria that will be used to evaluate the options. With the criteria identified, the third step is to brainstorm all possible alternatives or courses of action that could be taken to address the problem
(Lee et al., 2019). Once the alternatives are listed, the next step is to thoroughly evaluate each option based on how well it meets the predetermined criteria. Step five is to make a choice and select the alternative that best satisfies the most important criteria. The final step is to implement the chosen option and later review whether it worked as intended and if the criteria accurately captured what was truly significant. This rational approach provides a logical, systematic analysis of all relevant factors to arrive at an evidence-based conclusion.
2.
What are the factors that contribute to our actual decision-making process? (Bounded rationality, intuition) While the rational model provides an ideal framework, actual decision-making is impacted by additional real-world influences known as bounded rationality. Due to limited available information and our cognitive processing abilities, it is impossible to analyze every minute detail related to a problem rationally. As a result, intuitive judgments and mental
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shortcuts are often employed
(Lee et al., 2019). People also have subjective preferences that give some criteria disproportionate importance over objective rankings. Emotions further skew decisions by affecting how alternatives are perceived concerning feelings like loss, regret, or social pressure. Peers can introduce peer pressure where the desire to conform impacts evaluations. These bounded rationality factors mean real decisions frequently diverge from strict logical optimization.
3.
What are the eight shortcuts (biases) that we use in decision-making? Mental shortcuts, known as cognitive biases, commonly impact judgment and skewer outcomes from rational procedures. Anchoring bias is the tendency to rely too heavily on the first
piece of information, like an initial price. The status quo bias manifests as a preference for the current state versus requiring change. Framing shows choices can be swayed by superficial wording alone
(Jain et al., 2023). The sunk cost fallacy fuels escalating commitment to bad calls due to prior investments. Confirmation perpetuates existing beliefs through selective information
processing. Availability makes probabilities feel linked to what can be recalled. Representativeness overlooks base rates when classifying based on fit to established stereotypes. Finally, hyperbolic discounting is when short-term outcomes warp present value calculations versus future implications. While mental shortcuts conserved cognitive effort, recognizing how these biases shape intuition empowers more informed perspectives.
4.
What are the strengths and weaknesses of group decision-making vs. individual decision-making? Group decision-making possesses both advantages and disadvantages compared to individuals operating alone. On one hand, gathering diverse perspectives can counteract blind
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spots and facilitate more careful consideration of issues. The collaborative process may trigger creative solutions beyond any single mind. Having to gain consensus can expose weaknesses requiring further scrutiny. However, groups also face coordination difficulties that inflate time costs. Dominant members may overshadow others, muting valuable input—premature consensus-seeking risks overlooking alternatives and suppressing dissent. Evaluation complexity
increases as more variables enter the mix, raising decision noise
(Jain et al., 2023)—peer pressure to conform risks compromising independent critical thought. Thus, while groups offer depth, harnessing this potential requires diligence to avoid the pitfalls of dysfunctional dynamics undermining quality.
5.
What are 'group thinks' and 'group shift,' and how do they impact group decision-
making? Two phenomena that can seriously impair group thinking are 'groupthink' and 'group shift.' Groupthink refers to a desire for harmony that leads to irrational or defective decision-
making due to collective over-optimism and lack of consideration for minority or opposing views. Symptoms include self-censorship, illusion of invulnerability, and rationalization. Group shift involves the tendency of a group's final decision to veer towards a riskier, more extreme position than the average initial stance of its members. Social conformity pressures, selective memory favoring shared information, and anchoring effects contribute to polarization
(Lee et al., 2019). Managers must recognize signs that preserve objective criticism and diversity of thought to minimize, if not prevent, the unintended consequences of these group process pathologies.
6.
When is it appropriate to use group decision-making techniques: interacting groups,
brainstorming, and nominal group technique?
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Effective group decision techniques help harness collaboration's constructive potential while circumventing weaknesses. Interacting groups structure participation to surface wider angles through discussion rounds. Conversely, nominal groups avoid early judgments by having members first work alone before pooling ideas to eliminate conformity biases during generation. Brainstorming expands choice by temporarily suspending critical scrutiny of proposals to open more conceptual territory
(Jain et al., 2023). Well-timed use guided by clear rules ensures quality
deliberation without stagnating or wasting resources, striking the delicate balance of capitalizing on collective smarts versus not regressing to counterproductive herd behaviors.
7.
What is the three-stage model of creativity in organizations? The three-stage model of organizational creativity includes preparation, incubation, and illumination. In the preparation stage, problem definition occurs, and information is gathered about the nature of the challenge. This lays the foundation for potential solutions. During incubation, the individual takes a break from directly focusing on the problem, allowing the subconscious mind to continue processing information in the background. Incubation is when insight can emerge in a sudden, intuitive burst rather than through direct, rational effort. The illumination stage involves consciously realizing and understanding the insight, often accompanied by an "Aha!" moment. It is characterized by exploring and evaluating the newly discovered solution concept. For maximum impact, organizations must cultivate conditions supporting all three phases through cultural values, resources, and policies that fuel the creative process from initial identification to the final realization of novel, useful ideas.
8.
What causes creative behavior? Consider creative potential and creative environment.
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Both creative potential and environmental influences help determine creative behavior. Innate abilities like divergent thinking styles, problem-finding tendencies, and mental flexibility represent creative potential that can be actualized given the right conditions. However, even highly intelligent individuals may consistently fail to demonstrate creativity without supportive, motivational external factors. The creative environment encompasses social and organizational dimensions that encourage risk-taking, idea-generation, and implementation
(Lee et al., 2019). Managerial encouragement, autonomy, synergistic collaborations, and ample resources that provide time, space, and tools for exploration positively impact creative mindsets and output. A climate with nurturing supervisors, co-worker cooperation, recognition for innovation, and tolerance of errors invites more idea generation. Psychological safety to challenge the status quo liberates creative thought. When potential can synergize within an environment energizing imagination, sustained creativity materializes.
Conclusion
In summary, communication lies at the heart of organizational functioning. Clear, thoughtful exchange enables shared vision and coordinated effort. While various channels, directions, and modes of interaction differentially serve informational needs, balance across formal and informal avenues best nurtures an inclusive culture. Barriers threaten effectiveness if not addressed, from perceptual differences to emotive elements. However, with consideration of context and perspectives, communication equips collaborators to solve problems, learn from mistakes, and capitalize on diverse thinking to advance goals. Its nurturance remains pivotal for organizational health, agility, and continued success in a networked world.
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References
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