Project Portfolio Section 3 v21.1-1

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Australian Defence Force Academy *

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MISC

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Communications

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Jan 9, 2024

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docx

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Section 3: Evaluate your change management strategy 1 Assess your communication/education plan. 1.1 Has the plan been implemented as specified? 1.2 Have the objectives of the plan been achieved? 1.3 How have personnel responded to the changes? 1.4 What has been successful? 1.5 What requires improvement? We have implemented a strategy in accordance with the requirements of the study plan. The objective plan includes sharing data with employees and showing them how to use cloud storage through live demonstrations. Employees embrace change and this might be a good place to start. What worked was a very enjoyable live presentation. Employees are also given the opportunity to experiment with cloud storage, which helps them learn more about the new system and how to use it more efficiently. Running a longer demo will need to assess the staff's ability to register for an account document, etc. to gain more experience. 2 Respond to barriers to the changes/opportunities. 2.1 What barriers have been experienced in the organisation as a result of the implemented changes (identify at least one)? 2.2 How should you respond to the barriers? Note: Consider your organisation’s objectives and the risk management plan you developed in Section 2 of your Project Portfolio 2.3 Attach proof of your response to the barriers to this section of your portfolio (e.g. A photo of team lunch to thank staff and acknowledge the challenges and anxiety the change created for them, email to suggest mentoring relationship etc.). Barriers The obstacle that was discovered was the lack of time for demonstrations, which results in reduced efficiency education because they can't teach things to employees as much Response Due to limited time Therefore, one-on-one training is used for personnel who have not yet done it. Understand the material presented during the study session. Proof Copyright© ECA College RTO 45012 v21.0 Page 1 of 3

3 Modify your communication/education plan meet the objectives of the plan. Note: Make sure you highlight the changes to your original plan (e.g. by using bold font). You may enter relevant information into the template below, or use any other appropriate format. If you use another format (e.g. MS Word document), attach proof to this section of your portfolio. Change or opportunity Who must receive communicat ion or education about the change? (e.g., Sales staff) Objectives of communicatio n or education Strategy to embed change Communication or education tool to be used (e.g. Live demonstration of new software) Activities required to deliver the communication pr education (e.g. one on one training session to demonstrate new software) Person responsible for the communication or education Timeframe Setting up the RPA billing system Finance Staff Decrease errors in invoices Consult Instruction on the using new system Live demonstration Finance Manager 5 Aug Using cloud storage for data information storage Administr ation staff & IT Staff Educating employees to manage data in cloud storage. Consult with IT company Demonstrati on of using cloud storage Live demonstration and training to how to use the new system Administrati on Manager 12 Aug Product line expansion Sale and Marketin g staff Teach employees to sell products correctly. Consult with business analyst New products are introduced Group presentation Marketing Manager 20 Aug 4 Review and evaluate your change management project plan. 4.1 Has the change management project plan supported the organisation in meeting its objectives? 4.2 Are any changes required to your project plan? 4.3 Modify your change management project plan (if necessary). Note: Attach proof of your modified change management project plan to this section of your portfolio. Make sure you highlight the changes to your original plan (e.g. by using bold font). Change management strategies are considered effective because they have the potential to help organizations achieve their strategic goals. need to change project plans to increase study time This is because it is insufficient to train all personnel while the communication/education plan has achieved its objectives. Everything in the previous draft is the same. Changing the use of cloud storage for data storage and storage requires additional IT personnel and administrative staff training to ensure adequate data management and storage. Copyright© ECA College RTO 45012 v21.0 Page 2 of 3

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Project Portfolio Section 3 v21.1-1

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