Leading Lean Projects Assessment Template for Team Collaboration

wnivcrsitv PPMP20009 Leading Lean Projects {1 AUSTRALIA ¥ PPMP20009 Leading Lean Projects 2023 Term 3 - Assessment 2 Tutor: [Insert tutor name] Tutorial: [Insert campus/tutorial number, day and time] Team Details: 1. Student name and number 2. Student name and number 3. Student name and number 4., Student name and number 5. Student name and number | Updated information as per University Requirements Please add the details of questions covered by each student in the group. This is a university requirement added in Term 3, 2023 to manage any disputes and potential academic integrity issues. It is possible that all or multiple group members to be answering all or some questions. Student ID Name Questions/sections

A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ NOTE: Question 1 will be completed in Week 6 tutorial and question 2 in Week 7 tutorial. All students must attend tutorials in Weeks 6 and 7 to complete these questions in the tutorial classes as in-class activities. Students are absent in Weeks 6 and/or 7 without any valid reasons (providing evidence) may not receive marks for these questions. Marks for all questions will be allocated after the submission in Week 12. Seek feedback from your tutor during these tutorials. Final Submission (All Questions completed) is due Monday morning of Week 12 The final submission in week 12 is to be a Word document - PDFs or other formats not accepted. All answers should be in text format and must not be inserted as images except where specifically requiring an image. Academic misconduct is taken very seriously. If one member of your group engages in inappropriate academic conduct or misconduct, then the whole team could be penalised. This assessment does not allow the use of Al related tools such as ChatGPT or similar tools. Students are required to write their own assessments by themselves. Do not delete the template content when you submit the report. There will be sections needed for marking. Only delete instructions where it is specifically advised. Any Turnitin scores linked to Template content will not be considered as academic misconduct.

A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ Project Prioritisation Q1. (6 marks - Attempt in the Week 6 Tutorial - all group members must attend the tutorial to be marked.) Create a weighted matrix to decide as a team which of the proposed lean transformation projects that your team will work on. Response should not go over the page. Note: This must be one of the case studies that team members submitted in Assessment 1. Student Name and Numbers of those present during the tutorial 6: Using a weighted matrix e Determine the weight to give each criterion (a higher weight means that you put more emphasis on that when deciding which case study to choose.). For the example below the weight is 1-5. e Determine a rating for each case study against the criteria. In the example the rating is 1-5 e Multiply the rating with the criteria weight to get the weighted score. e Add up all the weighted scores for each case study and compare them. Criteria Weight | Museum Rail Project Music Beauty Bar Ice Rod project - - Sam Smith | Project - Project - Project - Bill Bloggs Leila Mah Neil Pina Mina Jira Example 5 (2x5)=10 (3x5)=15 (2x5)=10 (2x5)=10 (4x5)=20 Criteria: The information in the case study is sufficient to answer the questions in this assessment effectively. Criteria X [in | 4 (3x4)=12 (2x4)=8 (2x4)=8 (1x4)=4 (3x4)=12 your matrix you must write out the full criteria] Criteria Y 2 (3x2)=6 (1x2)=2 (3x2)=6 (2x2)=4 (2x2)=4 Criteria z 4 (2x4)=8 (3x4)=12 (1x4)=4 (3x4)=12 (3x4)=12 Total (10+12+6+8 | (15+8+2+12 | (10+8+6+4) (10+4+4+12) | (20+12+4+12) ) =36 ) =37 = 28 = 30 = 48

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A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ From the example you can see that case study 5 scored the highest in the weighted matrix with a score of 48. A weighted matrix only a decision informing tool and in some cases, there may be a good reason not to choose the project that has the highest rating. Use the weighted matrix table on the next page to determine which case study you will use. Use the first criterion provided and then determine three other criteria of your own. You must also write a paragraph explaining why you chose the case study you did, referring to the weighted matrix and any other considerations that you used. Criteria Weight | [Case Study 1 | [Case [Case [Case [Case name and Study 2 Study 3 Study 4 Study 5 author] nameand | nameand | nameand | nameand author] author] author] author] Criteria 1: The information in the case study is sufficient to answer the questions in this assessment effectively. Criteria 2: Criteria 3: Criteria 4: Total Title of the selected Case Study Original author of the selected case study (Name and student number) Insert your answer HERE, in approximately one to two paragraphs. [Explain why you chose this case study, referring to the weighted matrix and any other considerations that you used]. Do not exceed this page. [Delete these instructions when you are answering]

wnivcrsitv PPMP20009 Leading Lean Projects AUSTRALIA ¥ {1 MS Teams Group Channel and Kanban Board Q.2 (6 marks - Complete this entire question in the Week 7 Tutorial to receive marks) Student Names and Numbers of those present during the tutorial - absentees may not receive marks for this question: During the assessment your team will be allocated a specific MS Teams channel in the unit MS Teams site. This will happen before your Week 7 tutorial class. Both your tutor and the UC will be able to access the site. You are to use this as your main method of communication including posting drafts, articles or other material you have used to complete the assessment etc. Content on this Channel will be used for marking Assessment 2. To ensure that each member of the team is working on the assessment and contributing appropriately, the team is to develop a digital Kanban Board. The assessment work should be broken into small parts with each noted on a digital post-it, these should be placed in the to-do column. Identify who is responsible for the completion of what and ensure this is evident on each post-it. (HINT: you might use colours to determine which post-it belongs to which team member - include a key). The Kanban Board should be placed in your collaborative document repository. You may want to attach files but ensure adding a screenshot each week as some files may be difficult to access during marking. If there are disputes about contribution of team members, their contributions and postings to the MS Teams channel, attendance during meetings and the movement of their post-its on the Kanban Board will be taken into consideration. a | Ensure each member of the group has access to the MS Teams Channel. Post a short blurb about yourself (1 mark - individual - only those who have posted will get the marks): e What your undergraduate degree is. e What industry and job you would like to work in once you leave university. e What strengths you will bring to working on this assessment with the group. b | Create a schedule of meetings from Week 7 - 11, including:

A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ e Date and time for each meeting, ¢ Planned duration for the meeting, and e the location (locations can be virtual e.g., MS Teams). Create a post in your MS Teams site titled: “Schedule of Group Meetings”. Use the @ function to tag all your group members and the Tutor. Attach the schedule to the post and send it. (2 marks) c | Create the digital Kanban board using MS Word. Each member of the team should have multiple post-its (action items) in their name. Use at least three columns of To-do, Doing and Done. This will be the initial draft for your Kanban board for Week 7. Note your group has to add the final Week 7 Kanban Board (at the end of the Week) in question 3. Create a post in your MS Teams group channel titled “Kanban Board”. Tag your team members using the @ function. Attach the Kanban board as a screenshot and post to MS Teams. (3 marks) 3. Use of the Kanban Board As a team you must use the Kanban Board that you have created in week 7. Note: At the end of Saturday or Sunday each week, you will need to take a screenshot of the updated board showing your progress with the deliverables of the assessment. The screenshots must be posted to MS Teams each week so that your Tutor and the Unit Coordinator can check the progress regularly. Then insert a copy of that final screenshot for each week as given below. These should not be photos of your team working together. Week 7 Photo of Kanban Board Date and time photo taken and posted to MS Teams: [Insert photo here before submission] Week 8 Photo of Kanban Board Date and time photo taken and posted to MS Teams: [Insert photo here before submission] Week 9 Photo of Kanban Board Date and time photo taken and posted to MS Teams: [Insert photo here before submission]

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A C ; ; w niversity AUSTRALIA v Week 10 Photo of Kanban Board Date and time photo taken and posted to MS Teams: [Insert photo here before submission] Week 11 Photo of Kanban Board Date and time photo taken and posted to MS Teams: [Insert photo here before submission] PPMP20009 Leading Lean Projects

A C ; ; w niversity AUSTRALIA v Lean Leadership Isao Yoshino developed ten principles for lean leadership which have been translated from Japanese and are provided in the table below. The translated principles were sourced from the following website: https://www.lean.org/the-lean-post/articles/10-principles-for-lean- leadership/ PPMP20009 Leading Lean Projects Q4. Application to lean transformation project in prioritised case study (5 marks) Choose ONE of the Lean leadership principles in the table below (Highlight it) and apply it to the prioritised case study. Briefly explain how you would use the lean leadership principle while working on the lean transformation project you have prioritised in question 1. Write your answer in the second column of the table below - do not exceed this page. Do not define theories or write about more than one principle. Select the most relevant principle that will help you to plan/implement the project. This is not about benefits after the project phase but about what will happen during the project phase. Lean Leadership Principles Application to case study Take a long-term perspective and have foresight. Look at your own job from a company-wide view. Always carry a questioning mind and sense of curiosity. Try to see through the true nature of things. Practice genchi-gebutsu-shugi (go to Gemba). Be conscientious (keep your promises, be punctual) and humble (take someone else’s view). Communicate (talk to subordinates at least once a day). Give constructive criticism (a clue to kaizen). Try to find out your subordinate’s strong points, five praise, and develop them. Stay cheerful (particularly when you are in trouble). Write your answer here in one to two paragraphs, within this page. Consider how you will use the selected principle during your project. Do not write about more than one principle. If more than one principle is selected, only the answer for the first principle will be marked. [Delete these answering.] instructions when you are

A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ Value Stream Mapping Q5a. (2 marks) Develop a current state value stream map for the prioritised project. The map should not go over one page. [Insert the VSM and the associated discussion (approximately 150 - 200 words or one paragraph - guide only) to explain the map. Ensure that the entire map is visible, and that the discussion focuses on the process, the step where the Lean Waste is observed and the timing etc.] [Delete these instructions when you are answering.] Q5b. (2 marks) Develop a future state value stream map for the prioritised project. The map should not go over one page. [Insert the VSM and the associated discussion (approximately 150 - 200 words or one paragraph - guide only) to explain the map. Ensure that the entire map is visible, and that the discussion focuses on the process, the step where the Lean Waste is observed and the timing etc.] [Delete these instructions when you are answering.] 5c. (2 marks) Explain how the lean transformation would enable the shift from the current to the future state VSM. Explain in approximately 250 - 300 words (guide only) how your overall project is expected to address the Lean Waste and add value to the process, and the specific work area and the organisation. This discussion must not revert to explain the VSM diagrams in detail from the previous two sections. [Delete these instructions when you are answering.]

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A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ Quality control tools for Lean Q6. (4 marks) Use two quality control tools from the list below, in the context of the prioritised case study. Provide the completed tool and a paragraph discussing the use of it in the context of your case study. Ensure your response is specific to the details in your case study and provide an example for each. Note the tools should be used in relation to the lean transformation project specifically, this may relate to the process you are going to improve or the project itself. Check the tool/s you used in Assessment 1 for the prioritised case study. Check feedback to see if you can use the same tool/s or not for this assessment as well. Quality Control Tools 1. Check sheet. 4. Pareto chart 2. Fishbone diagram 5. Control chart 3. Histogram 6. Scatter diagram 6a. Quality Control Tool 1: [insert name here] [insert image of the completed tool] [Delete these instructions when you are answering.] [insert a paragraph discussing the use of the tool in your project/process] 6b. Quality Control Tool 2: [insert name here] [insert image of the completed tool] [Delete these instructions when you are answering.] [insert a paragraph discussing the use of the tool in your project/process] [Delete these instructions when you are answering.] 10

A C . : wmvcrsnv PPMP20009 Leading Lean Projects AUSTRALIA ¥ Focused Reflective Practice (10 marks) NOTE: This question relates to your groupwork experience as students working on this assessment. Therefore, you are asked to reflect on your time working as a team to complete the assessment (not the lean transformation project). Write reflectively on leadership in the context of your groupwork experience working on this assessment as a team. Follow this reflective writing structure in your answer. ¢ |dentify one example on leadership and groupwork from your journey from Weeks 6 - 11. e Explain what happened. e Evaluate why it happened, who contributed to that situation and the outcome of the scenario. e Consider if it was a positive experience or not, and why. e What were the lessons you learnt from this experience and how would you apply it in a future scenario? This answer should consider leadership aspects within your team and be supported by 1 - 3 peer reviewed journal articles. You must use CQU Harvard referencing style. These references should be from 2018 or afterwards to maintain currency and reliability. It is not the number of references that would be counted but the authenticity of your answers, and the quality and the relevance to the question. Do not use multiple examples as that would not allow you to comprehensively reflect on your experience. Do not write individual experiences. You should consider your individual experiences and then compile a single answer on behalf of the entire group. NOTE: This question should be attempted just before submission and word limit 500 words +/-5%. 11

A C ; ; w niversity AUSTRALIA v References PPMP20009 Leading Lean Projects 12

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Ass2 Group submission Template 2023 Term 3 v03 (2)

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