1.2.1 Courier Contractor WHS Plan and WHS Activity templates v1. NRC 022019

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Nov 24, 2024

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1.2.1 - COURIER CONTRACTOR WHS Plan and WHS Activity templates The following templates have been provided by StarTrack Courier to help you develop your WHS Plan and document your WHS activities. You can use these templates as a guide if you do not have WHS systems of your own. Work Health & Safety (WHS) Plan # Attachment 1 WHS Plan template 2 Hazard and Risk Register 3a Vehicle Safety Check 3b Motorcycle Safety Check 4 Incident Report form 5 Driver’s License and Competency Certificate Register 6 Contractor Worker Training, Instruction and Communication Register 7 Contractor Plant, Equipment & Vehicle Register 8 Safe Work Instruction
Attachment 2 - Hazard and Risk Register <contractor> <insert contractor/ company name> Version No. Date Authorised by Changes <name> <position e.g. director/principal> WHS MINIMUM REQUIREMENT WHS Activity (How you will meet the requirement) Person Responsible Frequency / Schedule 1 Induction All workers undergo Induction for all Australia Post, StarTrack or Customer Sites (that StarTrack Courier operate a fleet) they will be working at before they start 2 Work Environment Hazards & Risks Identify hazards and show what you have done to reduce exposure to injury. Ensure your workers have a way of reporting hazards. 3 Incident Notification, Reporting and Investigation Ensure all incidents are reported to StarTrack Courier as per requirements. Incidents are investigated and appropriate safety controls set up to stop the incident from happening again. 4 Licensing & Qualifications You and your workers have current licenses and qualifications required by the law and StarTrack Courier 5 Information, Training, Instruction & Supervision Your workers understand their obligations and get the information, training and instruction they need. Supervising your workers to ensure they are working safely. 6 Consultation Consult with your workers regarding safety issues and how you can resolve them together. 7 Vehicles, Plant & Equipment Maintaining and regularly inspecting vehicles, plant & equipment provided by you. Ensuring your workers are maintaining their vehicles in a roadworthy condition. 8 Safety Monitoring You are responsible for monitoring your own safety performance. WHS MINIMUM REQUIREMENT – HEAVY VEHICLES ONLY WHS Activity (How you will meet the requirement) Person Responsible Frequency / Schedule 9 Chain of Responsibility (CoR) Chain of Responsibility (CoR) requirements must be met for vehicle > 4.5t GVM. All drivers to complete online training 10 Fatigue Management Fatigue Management Plan that records how you will manage fatigue risks required for vehicles > 12t GVM Note: This table outlines typical hazards and risks with courier work. We suggest you do the following:
Attachment 2 - Hazard and Risk Register <contractor> 1. Remove the tasks and hazards that don’t apply to you . 2. Add any other hazards you identify. 3. Give details about the Safety Controls you will use to manage the hazards and risks you have identified. StarTrack Courier (“ STC”) have provided some examples of Safety Controls you could use to manage them. Task Hazards Safety Controls Handling and sorting items e.g. lifting, carrying, pushing, pulling sorting / arranging parcels handling mail bags, flash bags, boxes, satchels moving items to and from vehicles using trolleys using unit loaded devices (ULDs) using Trolley Jacks/Pallet Lifters Repetitive lifting, carrying, pushing or pulling Handling large, heavy, awkward parcels Bending, twisting, over reaching Carrying over long distances Examples Instruction in safe manual handling techniques Use trolleys/equipment Use equipment suitable for the task Use of equipment ULDs, trolleys, Pallet Jacks, LSE Examples Follow manufacturer’s instructions Instruction in safe operation of equipment used. Use equipment suitable for the task Exposure - Hazardous Items & Dangerous Goods e.g. - Spills / leaking or suspicious items - Biological, infectious, flammable goods - Needles, syringes and other sharp items Examples Follow STC procedures onsite Develop your own instructions/procedures for offsite incidents Slipping, tripping, falling Examples Follow good housekeeping rules Report trip hazards Transporting Items Heavy vehicle >4.5 t Light truck, van, ute, 4x4 Motorcycle (Learner riders not allowed) Skill, license, experience Examples Yearly license checks Driver skills training Unsafe behaviour e.g. - Speeding, not wearing seatbelt - Not wearing suitable PPE - Operating of mobile devices & in-car radio / stereos while driving - Reading while riding / driving - Not putting handbrake on Examples Offsite supervision/observation of workers Reinforce requirements through regular briefings Outline your PPE Requirements, instruct and enforce Outline your procedures for use of mobile devices and in-car radio / stereos No reading & riding / driving (maps & addresses) Unsafe vehicle, faulty e.g. low tyre pressure, worn tyres, worn brakes, lack of maintenance Examples Vehicle safety checks <how often?> Regular servicing and maintenance <how often?> Pedestrians e.g. schools, shopping centres & nursing homes Examples Highlight high pedestrian and traffic areas on round Vehicle reversing beeper Limit reversing in high pedestrian zones Animals on the road e.g. roos, wombats at dusk, night Examples Ride and drive to conditions Awareness of areas where animals may be
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Attachment 2 - Hazard and Risk Register <contractor> Task Hazards Safety Controls on road Driver fatigue Examples Driver Fatigue Management Plan (vehicles more than 12tonne GVM) Adequate rest breaks Contingency plans for peak periods Road & Traffic environment - Terrain, surface, gravel, mud - Traffic (other vehicles on road) - Poor visibility (particularly for motorcycle riders on roundabouts and intersections) Examples Ride & drive to conditions Maintain safe buffer/survival space PPE - high visibility clothing/safety vest & hi vis flag (motorcycle riders) Vehicle loading (including Motorcycles) Load restraint & overloading Examples Outline your procedure for safe loading of vehicle or motorcycle (refer to STC procedures for guidance) Pick-up and Deliver Items Working outdoors loading and unloading vehicles delivering items on foot, motorcycle, truck, van using trolleys using unit loaded devices (ULDs) using load shifting equipment (LSE) Weather - Sun (UV) - Extreme heat / cold - Wet weather (slippery roads, footpaths, driveways) Examples Outline what sun protection you will use/provide Outline your procedures for working in extreme heat/cold and instruct your workers Provide wet weather PPE Dismount motorcycle on steep driveways in wet Wear shoes with adequate grip Vehicle Use Examples Refer to ‘Transporting Items’ above Animals, insects, birds e.g. dog attack, stings, poisonous bites, swooping magpie Examples Instruction on how to deal with dogs and magpies (STC has guidance available) First aid kit available when offsite Slips, trips, falls – slippery surfaces, steps Examples Wear shoes with adequate grip Ensure Hazard report form available for workers Report hazards (where appropriate) to customer and/or Council Loading/unloading at loading docks especially where load shifting equipment (LSE) operates Examples Follow Floor traffic management plan Wear PPE required by the site Access to points - Blind driveways - high fences or hedges - Blind corners, narrow roads, roadwork, other parked cars, obstructions on footpath, building sites, various surfaces and conditions - Overhanging tree branches, fences, damaged driveways Examples Report hazards on rounds to STC and Council / Customers where appropriate, and identify appropriate actions to reduce exposure to safety Ensure Hazard report form available for workers Drive to conditions Safe Delivery Procedures – anticipate, slow down Using Load Shift Skill, license, authority Examples
Attachment 2 - Hazard and Risk Register <contractor> Task Hazards Safety Controls Equipment & Plant Hand pallet trucks Forklifts Stackers Conveyors to use Yearly license checks Instruction/training in use of equipment and plant Working around pedestrians, other plant & LSE Examples Follow Floor traffic management plan Unsafe, faulty Examples Complete pre-use check Report faulty STC equipment to STC Manager Working alone, or remote work Missing worker Examples Mobile phone to call for assistance Regular contact with <appropriate person> Awareness of usual delivery route – approximate location at a certain time Emergencies e.g . Medical, Violence / attack, bushfire, flooding, other urgent help required Examples Mobile phone to call for assistance Prepared by: Date: Next review date:
Attachment 3a - Vehicle Safety Check – condition and operation: <contractor> Frequency: <insert> (minimum weekly checks are recommended) Date: Registration No.: Odometer: Externa l Lights & reflectors Stop / tail Hazard / Tyres & wheels Tread depth Doors, boot, bonnet Curtain / straps / Windscreen Mirrors Body / tray All secure Other: Under et Engine coolant Engine Oil Clutch / transmissio W’screen wash Battery Fuel additive No fluid leaks Spare / tools / jack / wheel In ehicle Gauges, warnings Hazard / indicator Horn Reversing beeper / camera Foot brake Mirrors Wipers / washer Emergency e.g Log book Seat adjust/ seat belt All equipment Other: <insert> This vehicle is safe to use: Yes No Name & Signature: Repairs, maintenance required / completed: <insert instructions e.g. who to report faults to, who is the authorised repairer, attach repair evidence> <insert document control e.g. version date>
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Attachment 3b - Motorcycle Safety Check – condition and operation: <contractor> Frequency <insert> (minimum weekly checks are recommended) Date: Registration No.: Odometer: Motor & Lights & reflectors Stop / tail Headlight Motor Oil level Oil leaks Fuel leaks Chain Wear Adjustment Lubrication Other: <insert> Wheel, tyres, Tyres Tread depth / wear Damage Tyre pressure Wheels Spokes Wheel rims Axle nuts Brakes Wear Pedal and lever adjustment Other: <insert> Chassis Handlebars All control cables Throttle Frame & Suspension Stands / rubbers Mail racks / bags Secure Condition Other: <insert> Other: <insert> This motorcycle is safe to use: Yes No Name & Signature: Repairs, maintenance required / completed: <insert instructions e.g. who to report faults to, who is the authorised repairer, attach repair evidence> <insert document control e.g. version date>
Attachment 4 Incident Report Form <Contractor> Status: Worker Contractor Other Outcome: Near miss Person injured Property damage 1. DETAILS OF INVOLVED PERSON Name:______________________________________ Phone: (H) (W) Address:__________________________________________ Sex: M F ___________________________________________________ Date of birth:___________________ ___________________________________________________ Position:________________________ Experience in the job:_____________________________ (years/months) Start time:________________________________________ am pm Work arrangement: Casual Full-time Part-time Other 2. DETAILS OF INCIDENT Date:____________________ Time:___________________________ Location:__________________________________________________________________________ Describe what happened and how:________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ 3. DETAILS OF WITNESSES Name: ____________________________________________ Phone: (H)_________ (W)_________ Address: __________________________________________________________________________ 4. DETAILS OF INJURY Nature of injury (eg burn, cut, sprain)______________________________________________ Cause of injury (eg fall, vehicle collision)__________________________________________ Location on body (eg back, left forearm)___________________________________________ Plant/equipment involved (eg trolley, van)________________________________________ 5. TREATMENT ADMINISTERED First Aid Treated by doctor Admitted to hospital Treatment given by (name):_______________________________________________________ Treatment:________________________________________________________________________ Referred to:_______________________________________________________________________ SECTION 6-9 MUST BE COMPLETED BY EMPLOYER 6. DID THE INJURED PERSON STOP WORK?
Attachment 4 Incident Report Form <Contractor> Yes No If yes, Has not returned to work. Returned to normal work. Date: Time: Returned to work on modified duties. Date: Time: Workers compensation claim Rehabilitation 7. INCIDENT INVESTIGATION (comments to include causal factors): ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ 8. RISK ASSESSMENT Likelihood of recurrence:__________________________________________________________ Severity of outcome:______________________________________________________________ Level of risk: High Moderate Low__________________________________________ 9. ACTIONS TO PREVENT RECURRENCE Action By whom By when Date completed 10. ACTIONS COMPLETED Signed (Manager):_______________________________________ Title: Date:____________________ Feedback to person involved Date: ____________________
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Attachment 5 Drivers License and Competency Certificate Register: <contractor> Includes driver’s license, forklift licenses Frequency of scheduled license and certificate of competency checks: Name Drivers license No. / class or Certificate of Competenc y Expires Checked by initials/ date Checked by initials/ date Checked by initials/ date Checke d by initials/ date Checked by initials/ date Checke d by initials/ date
Attachment 5 Drivers License and Competency Certificate Register: <contractor>
Attachment 6 Contractor Worker Training, Instruction and Communication Register: <contractor> Date: Business name: Principal Contractor Name: Contractor Signature: Topic of training, instruction, communication: Participant Name: Participant Signature:
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Attachment 7 - Contractor Plant, Equipment & Vehicle Register: <contractor> Plant Name / Model / Serial No. / Description No. of items Year of Purchas e or Date Modified Maintenance Details & Schedule Maintenance Company / Person (name/contact details) Inspection/ Service Frequency
Attachment 8: Safe Work Instruction template <Task> SAFE WORK INSTRUCTION <Description of plant / task> Hazards (list the things that have potential to cause harm) Safety Instructions (list the things that need to be done to reduce the exposure to injury) PPE: Authorised By __________________________________________ Date ____________________