PROJ1030_Assignment1docx
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Date
Dec 6, 2023
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PROJ -1030: Project Management Fundamentals
Assignment 1: Project WBS, WBS Dictionary, And Activities List
Work Breakdown Structure
1. Lateral Mentorship Program for New Managers
1.1. Initiation
1.1.1. Case Research
1.1.1.1. Research Cases in Similar Industries
1.1.2. Develop Project Charter
1.1.3. Submit Project Charter to Operation Directors
1.1.4. Operation Directors Review Project Charter
1.1.5. Project Charter Signed/Approved
1.2. Planning
1.2.1. Gather Project Team
1.2.2. Project Team Meeting
1.2.3.1. Analyze potential Risks and Bottleneck, and Develop Contingency Plan
1.2.3.2. Create Pool of Program Participants
1.2.3.2.1. Determine Potential Mentors Based on Experience
1.2.3.2.2. Determine Mentees Based on Duration in Their Position
1.2.4. Project Management Plan Submitted for Review
1.2.5. Project Management Plan Approved
1.3. Matching
1.3.1. Participant Selection
1.3.2. Pre-Screening Survey and Interviews
1.3.3. Matching of Mentors and Mentees
1.3.3.1. Pairing Based on Strength and Experience
1.3.3.2. Connect Mentor and Mentee
1.4. Roll Out
1.4.1. Mentor Training
1.4.1.1. Provide Guidance and Resources for Mentors
1.4.2. Information Session / Bi-Monthly Mentorship Café
1.4.2.1. Build Information Package for Participants
1.4.2.2. Conduct Short Progress Surveys During Mentorship Café
1.5. Progress Review
1.5.1. Mentorship Program Progress Reports
1.5.1.1. Measure Program Succession Based Progress Surveys Conducted
1.5.2. Feedback Management
1.5.2.1. Combine Feedback from Bi-Monthly Mentorship Cafe
1.5.2.2. Discuss Fallouts and Bottleneck Problems
1.5.3. Update Project Management Plan
1.6. Closeout
1.6.1. Program Completion Certificate for Mentors and Mentees
1.6.2. Revisit Project Overview
1.6.2.1. Evaluate and Document Improvements to Be Made
1.6.3. Update Project Record and Archive
1.6.4. Disband the Team
WBS Dictionary
Level
WBS
Code
Element Name
Definition
1
1
Lateral Mentorship
Program for New
Managers
All work involved to launch a lateral mentorship program
for new managers, mentee, from experienced managers
(mentor).
2
1.1
Initiation
Work involved to initiate the project.
3
1.1.1
Case Research
Research business cases and programs in similar industry.
3
1.1.2
Develop Project Charter
Project Manager to develop Project Charter based on
findings.
3
1.1.3
Submit Project Charter to
Operation Directors
Project Charter is delivered to Operation Directors.
3
1.1.4
Operation Directors
Review Project Charter
Operation Directors review the Project Charter.
3
1.1.5
Project Charter
Signed/Approved
Project Charter is signed and approved by Operational
Directors so Project Manager can move to planning stage
to launch mentorship program.
2
1.2
Planning
Work involved for the planning process for the project.
3
1.2.1
Gather Project Team
Project Manager selects project team to research, design
and execute the program, as well as to organize
information and follow-up sessions for mentees and
mentors.
3
1.2.2
Project Team Meeting
Project Manager, Project Team and Directors meet to
discuss program objectives, stages of the project, work
involved, risks, and other details of the project. Under
Project Manager’s direction, project team develops
project management plan.
3
1.2.3
Project Management Plan
Submitted for Review
Project Manager submits Project Management Plan
developed to Directors for approval.
3
1.2.4
Project Management Plan
Approved
Project Management Plan approved to move to the next
stage of the program.
2
1.3
Matching
Work involved to match mentors to mentees process
3
1.3.1
Participant Selection
Mentors and Mentees for the programs are selected from
the pool
3
1.3.2
Pre-Screening Survey and
Interviews
Conduct interviews and surveys to analyze interests,
goals, and strengths of participants
3
1.3.3
Matching of Mentors and
Mentees
Project team match pre-selected mentor to mentee based
on pre-screening survey and interviews.
2
1.4
Roll Out
Work involved to rollout the program.
3
1.4.1
Mentor Training
Mentors attend training session before information
session.
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3
1.4.2
Information Session/Bi-
Monthly Mentorship Cafe
Project Team provides any information and resources
needed to mentors and mentees, and introduces mentors
and mentees.
2
1.5
Progress Review
Work involved to measure progress of the program
3
1.5.1
Mentorship Program
Progress Reports
Project Team request and gather progress reports from
participants
3
1.5.2
Feedback Management
Project Manager conducts team meeting to feedback
collected during bi-monthly meeting.
3
1.5.3
Update Project
Management Plan
Update the Project Management Plan including how
bottleneck problems and fallouts can be eliminated for
the next group.
2
1.6
Closeout
Work involved to wrap up the program.
3
1.6.1
Program Completion
Certificates for Mentors
and Mentees
Program Completion Certificates are given to participating
mentors and mentees.
3
1.6.2
Revisit Project Overview
Project Manager and Project Team evaluate the program
succession and document any necessary improvements to
be made.
3
1.6.3
Update Project Record
and Archive
All finalized records and files are formally archived.
3
1.6.4
Disband the Team
Project Manager disbands the Project Team.
Activities List
WBS
Code
Activity
Detailed Scope of Work
1.1.1.1
Research Cases in Similar
Industries
Research conducted to build backbone structure of the
mentorship program. At this level, detail is not required.
1.2.2.1
Analyze Potential Risks and
Bottleneck, and Develop
Contingency Plan
As part of the meeting, Project Team discusses potential
risks and bottlenecks of the project and develops a
contingency plan to ensure smooth running of the
program.
1.2.2.2
Create Pool of Program
Participants
Create a list of potential Mentors and Mentees from the
current list of Store Managers
1.2.2.2.1
Determine Potential Mentors
Based on Experience
Select Store Managers who have experience of 5 years or
more in their role and who are currently managing a high
sale store
1.2.2.2.2
Determine Mentees Based
on Duration in Their Position
Store Managers with 2 years of experience or less are
selected as Mentees.
1.3.3.1
Pairing Based on Strength
and Experience
From the list of selected managers, pair them based on
their strengths and competencies
1.3.3.2
Connect Mentor and Mentee
Inform selected Mentors and Mentees, and invite them to
join information session.
1.4.1.1
Provide Guidance and
Resources to Mentors
Before the program starts, provide mentors with short
training sessions conducted by Organizational
Development Team
1.4.2.1
Build Information Package
for Participants
Information Packages include duration of the program,
expectations for Mentors and Mentees, available
resources, frequency of Mentorship Café and expected
gains for the participants
1.4.2.2
Conduct Short Progress
Surveys During Mentorship
Café
During Bi-Monthly Mentorship Café, a short progress
survey is conducted. Survey includes, but is not limited to,
Mentors’ review of Mentee, challenges, Mentees’ career
growth, and feedback on the program.
1.5.1.1
Measure Program Succession
Based Progress Surveys
Conducted
Project Manager and Project Team discuss survey results
conducted during the bi-monthly mentorship café. Areas
being discussed are focused on Mentees’ skills and career
growth to measure succession against program progress.
1.5.2.1
Combine Feedback from Bi-
Monthly Mentorship Cafe
Collect all the feedback from the surveys conducted bi-
monthly, and categorize based on types of feedback
provided by participants.
1.5.2.2
Discuss Fallouts and
Bottleneck Problems
Project Manager conduct a meeting with Project Team bi-
monthly after survey results have been collected to
discuss areas of improvement, additional resources to
provide, and any other bottleneck problems
1.6.2.1
Evaluate and Document
Improvements to Be Made
Project Manager conducts evaluation of the program. Any
area of improvement discussed with Project Team and
from the survey is documented and filed away for the
future and next round of the program.
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