Managing the risk process_BSBOPS504_Task 2_Student_230615

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STUDENT – PRODUCT ASSESSMENT TASK Task Number 2 of 2 Task Name Managing the risk process National unit/s code BSBOPS504 National unit/s title Manage Business Risk National qualification code CPC50220 National qualification title Diploma of Building and Construction (Building) RMIT Program code C5415 RMIT Course code BUSM6530C Section A – Assessment Information Duration and/or due date: Week 12 Task Instructions This task requires you to step into the shoes of a construction manager and in consultation with your stakeholder develop a risk management plan for your business. The task requires you to read the scenario and then participate in a role play in order to attain the information required to establish a risk management plan for your project. The purpose of this task is for you to apply your skill and ability to lead the risk management process, analyse information, communicate, and engage with stakeholders, to establish the risk management process.  To achieve an overall satisfactory result for this assessment task you will need to o Participate in all tasks. o Keep records of meetings (minutes of meetings) o Gather the required information and document the analysis process. The analysis process must be submitted in the form of a final report which includes cover page, executive summary, contents page, page numbers, introduction, body with heading and conclusion.  Complete the whole task and submit it on CANVAS by the due date.  You will have the opportunity to resubmit any product deemed unsatisfactory (two resubmission are allowed per assessment).  Ensure you have time to read and review the questions before submitting.  If you have any questions about the task or concerns about your ability to complete the task, please discuss this with your assessor.  You will be assessed as satisfactory or not satisfactory. Conditions for assessment While there is an element of group work to acquire information; the writing, documentation and completion of this assessment is an individual task that you must complete on your own.  You can open the document via word and complete the task digitally.  Illegible handwritten tasks will not be accepted.  Please ensure that your full and correct name is written on your version of this assessment task.  You must answer all questions correctly to be deemed satisfactory in this assessment.  Assessments will be assessed as satisfactory or not satisfactory.  The completed task must be submitted on CANVAS as instructed. A hard copy will not be accepted.  Information on recording and retaining assessments and dealing with assessment appeals can be found in the RMIT Assessment Processes document  Find assessments for your course, how to submit your assignments and assessment appeals here: Assessments  Information on extensions and special considerations can be found here: Extensions and special consideration  If you have a disability, long-term illness and/or mental health condition, you may be granted an adjustment to the standard conditions via Equitable Assessment Arrangements . [ Managing the Risk Process ] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 1 of 21 RMIT Classification: Trusted STUDENT

 Please make arrangements with your assessor at least one week prior to the assessment due date if you feel you require special allowance or allowable adjustment to this task. Instructions on submitting your product assessment task Please submit your report on Canvas. Ensure that you have included the following in your final report- 1. cover page, executive summary, contents page, page numbers, introduction, body with heading and conclusion 2. Answers to all 6 questions from Part 1 – Prepare for Consultation 3. Completed Risk Management Plan using the template from Part 3 – Risk management plan 4. Completed Action Plan using the template from Part 4- Action Plan 5. Email according to instructions listed in Part 5- Monitoring and Evaluation You will also take part in a role play where you will be required to demonstrate your ability to lead a risk management process according to the information found in Part 2 – Facilitate Consultation - although there is no submission required for this task, the notes you take during this role play will be used to create your Risk Management Plan. Equipment/resources students must supply: Equipment/resources to be provided by RMIT or the workplace: Computer and internet access. NA Scenario You are the Construction Manager for a small boutique residential home builder and are about to undertake a new project. It’s very close to the end of the year and you have just won the following tender for a residential build.  The build site is on a new land release in Gisborne, next to the Lerderderg State Park, which is heavily forested and is designated a bushfire prone area.  The build is planned to take place from January, through to December of the same year.  Access is via un-sealed roads and upgrades are not planned for several years.  The Plumbers’ Union is currently threatening industrial action over safety standards. With any action likely to happen before this Christmas of this year, holding up the provision of services to the allotment.  You are being forced by the client to use their nominated cabinet maker “Cabinets-R-Us”. They are a new company run by your clients’ nephew, who finished his apprenticeship about 3 months ago. You have never used this contractor before and are unsure of his quality of work.  All other risk factors relating to this build are what would be consider as typical for this type of project.  Your project team can include any job roles typical to a project of this type (including administration, foremen, drafts people, inspectors, contractors, etc.) To ensure that this project is realised in time, you will be required to: [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 2 of 21 RMIT Classification: Trusted STUDENT

 Undertake research to prepare for consultation with stakeholders.  Facilitate stakeholder consultation.  Develop a Risk Management Plan.  Develop an Action Plan.  Monitor and evaluate the results of the Action Plan. Your organisation has this current Risk Management Policy and Procedure in place. Risk Management Procedure Purpose This document outlines the organisation's risk management commitment and process and sets the responsibilities of relevant stakeholders in relation to risk management. Definitions Consequence – outcome of event e.g., loss, injury, or gain. Likelihood – qualitative description of probability or frequency. Risk – likelihood and consequence of an occurrence. Risk assessment – process of evaluating and comparing the level of risk against predetermined acceptable levels of risk. Risk control – the action to eliminate or minimise identified risk. Risk management – application of a management system to risk and includes identification, analysis, treatment, and monitoring. Stakeholder – internal or external person or group involved in policy and procedure. Procedure 1. Communicate and consult – communicate and consult with internal and external stakeholders as appropriate at each stage of the risk management process and concerning the process as a whole. 2. Establish the context – establish the external, internal and risk management context in which the rest of the process will take place. The criteria against which risk will be evaluated should be established and the structure of the analysis defined. 3. Identify risks – identify where, when, why and how events could prevent, degrade, delay, or enhance the achievement of the organisation's objectives. 4. Record risks – use risk register to record identified risks. 5. Analyse risks – identify and evaluate existing risk controls. Determine consequences and likelihood and hence the level of risk by analysing the range of potential consequences and how these could occur. 6. Evaluate risks – compare estimated levels of risk against the pre-established criteria and consider the balance between potential benefits and adverse outcomes. This enables decisions to be made about the extent and nature of treatments required and about priorities. 7. Treat risks – develop and implement specific cost-effective strategies and action plans for increasing potential benefits and reducing potential costs. 8. Monitor and review – it is necessary to monitor the effectiveness of all steps of the risk management process. This is important for continuous improvement. [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 3 of 21 RMIT Classification: Trusted STUDENT

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Responsibility CEO – Overall responsibility for policy implementation. Management Team – Responsible for implementation within departments. All Staf – Report any identified risks to appropriate personnel. Documentation Risk Assessment Matrix Risk Register Risk Management Plan Action Plan Storage and Access This procedure and associated documentation can be accessed via the intranet. Intranet accessible at head office only. Part 1 – Prepare for Consultation For this part of the assessment task, you must prepare for your stakeholder consultation meeting (to be role played in Part 2). Your preparation must involve reviewing the strengths and weaknesses of the organisation’s risk management policy and procedure and identifying and researching the risks applicable to the scenario. To guide your research, you will need to answer the following questions. Section B – Student Answer Sheet Student Name Student ID Questions Satisfactory YES NO Students provide your responses in the boxes below each question Q1: Review the current Risk Management Policy and Procedure. Identify 2 strengths and 2 weaknesses in the policy and procedure. (20-50 words per response). A. Strength 1 The current Risk Management Policy and Procedure places a strong emphasis on safety protocols and hazard identification, ensuring a high level of focus on the well-being of workers and site visitors. Strength 2 It also outlines a clear communication plan for addressing potential risks and issues, promoting transparency and accountability among project stakeholders. Weakness 1 However, the policy may not adequately address the specific challenges associated with working in a heavily forested, bushfire-prone area, where fire safety measures and evacuation plans should be paramount. Weakness 2 Additionally, the policy might not have a comprehensive contingency plan in place to address potential delays caused by [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 4 of 21 RMIT Classification: Trusted STUDENT

Questions Satisfactory YES NO external factors, such as the threatened industrial action by the Plumbers’ Union. This could leave the project vulnerable to significant setbacks Q2: Define the scope and critical success factors for your Risk Management Plan. Ensure these critical success factors are SMART – specific, measurable, attainable, relevant and time bound. (50-100 words) Specifically: Implement comprehensive fire safety measures and evacuation procedures appropriate to the bushfire-prone area of Lerderderg National Park by March 31, ensuring the safety of all personnel in place. Measurable: Monitor and record progress in improving road access, aiming to reduce travel times by 20% by 30 September through effective site planning and logistics. Feasibility: Establish a mutually agreed upon quality assurance framework with Cabinets-R-Us by February 28, ensuring their work meets industry standards and customer expectations. Relate to: Minimize potential disruption from plumbers' union industrial action by developing contingency plans and maintaining open lines of communication with other service providers, thereby reducing downtime stop working no more than 5% of the project's progress. Time is limited: Complete a comprehensive project risk assessment by January 15, identify and prioritize potential risks, and continually review and update the risk management plan monthly to adapt to changing conditions. events and circumstances change. Q3: Complete a PESTLE analysis for the scenario. (20-50 words per response) A. [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 5 of 21 RMIT Classification: Trusted STUDENT

Questions Satisfactory YES NO Political  The local government's policies and regulations regarding construction in bushfire-prone areas may impact the project's approval process and safety requirements.  Potential changes in government policies related to apprenticeships and labor unions could affect workforce availability and productivity. Economic  Economic fluctuations may influence material costs, potentially affecting the project budget and timeline.  The availability of funding and loans for residential builds in the area could impact the client's financial capacity. Social  Community sentiment towards construction in a heavily forested area and potential concerns about environmental impact may influence public support or opposition for the project.  The availability of skilled labor in the local community may impact the ease of hiring and maintaining a qualified workforce. Technological  Advances in construction technology and equipment could enhance efficiency and safety measures on the site.  Availability of reliable communication technology in the remote area may affect project coordination and reporting. Legal  Compliance with local building codes, environmental regulations, and safety standards, especially in a bushfire- prone area, will be critical for project approval and execution.  Adherence to union regulations and potential resolution of the threatened industrial action by the Plumbers' Union will impact workforce availability and productivity. Environmental  The heavily forested area and its designation as a bushfire- prone zone pose significant environmental risks that must be addressed through proper planning and safety measures.  Environmental impact assessments and mitigation strategies will be crucial to ensure the project aligns with sustainability goals and minimizes harm to the surrounding ecosystem. Q4: Identify and research the 5 most significant risks to this project. Explain why they are a risk to this project. (20-50 words per response) A. Risk 1 Bushfire Hazard: Given the project's proximity to the heavily forested Lerderderg State Park, the risk of bushfires is significant. A bushfire could pose a direct threat to the construction site, endangering workers and potentially causing extensive damage to completed or in-progress structures. Risk 2 Limited Access via Unsealed Roads: The reliance on unsealed roads, coupled with the absence of planned upgrades, poses a risk. Adverse weather conditions or unforeseen road closures could impede transportation of personnel, equipment, and materials, potentially [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 6 of 21 RMIT Classification: Trusted STUDENT

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Questions Satisfactory YES NO leading to delays and increased project costs Risk 3 Plumbers' Union Industrial Action: The threat of industrial action by the Plumbers' Union over safety standards presents a substantial risk. Any disruption in plumbing services could delay critical installation processes, impacting the project schedule and potentially causing cost overruns. Risk 4 Inexperienced Cabinet Maker Contractor: Using a newly established cabinet maker, Cabinets-R-Us, run by the client's nephew with limited experience, poses a significant risk to the project's quality and timeline. Inexperienced workmanship may result in subpar cabinetry, necessitating rework and potentially causing delays. Risk 5 Regulatory Compliance in Bushfire-Prone Area: Adhering to the strict regulations and safety standards in a designated bushfire-prone area is crucial. Failure to comply with these requirements could result in legal complications, fines, or even the suspension of the project, impacting both timeline and budget. Q5: Undertake a stakeholder analysis and identify (5 stakeholder)  Who you need to consult with.  Why you need to consult with them.  The most appropriate method for consultation. A. Stakeholder Reason for consultation Consultation form Local Government Authorities Obtaining necessary permits and approvals for construction in a bushfire-prone area. Formal meetings or presentations with relevant plans Client There should be transparent communication in order to allow quality standards to be met and can enable client to be able to talk about any concerns Regular progress meetings, email updates, and on- site visits to review cabinetry work and address any client feedback or concerns. Contractor Contractor has to set expectations and quality because the cabinet Project schedules budgets and [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 7 of 21 RMIT Classification: Trusted STUDENT

Questions Satisfactory YES NO maker is a new company checklist deadlines could be part of this process Concreter They need to fill potholes on the road Barricade and reflectors on the road Tell people to slow down with signs Communication with the drivers on the road about the potholes Q6: You are required to invite your stakeholders to a meeting to consult and develop the Risk Management Plan. You will need to draft an email (300-400 words):  Inviting the stakeholders to consult and provide date, time location (This will be an in-class presentation. See your teacher for more information).  Provide a brief explanation of the risks you have identified.  Provide an overview of the Risk Management Policy Procedure. A. To all necessary stakeholders, I am writing to invite you to a crucial meeting where we will collectively shape the Risk Management Plan for our upcoming project. Your valuable insights and expertise are instrumental in ensuring that we approach this endeavour with foresight and precision. In the meeting we will be discussing about the potential risk that has been identified and could occur. Operational Risks: Possible disruptions in the supply chain, resource allocation and project implementation. Financial Risks: Project cost fluctuations, budget overruns and unexpected costs. Regulatory Compliance Risks: We ensure that our project complies with all relevant industry regulations and standards. Schedule Risks: Possible delays due to unforeseen circumstances affecting project milestones and deadlines. Environmental Risks: Reduces harmful environmental impacts and ensures compliance with environmental requirements. Health and Safety Risks: We ensure the well-being and safety of our team members and project stakeholders. Technical Risks: Overcoming the potential challenges of technology, equipment and [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 8 of 21 RMIT Classification: Trusted STUDENT

Questions Satisfactory YES NO system integration. I also want to point out the overview of risk management policy procedures that we need to discus about. Risk Identification: Carefully identify potential risks that could affect the success of the project. Risk Assessment: Access the likelihood and impact of each identified risk. Risk Mitigation Planning: Develop strategies and contingency plans to address and minimize the impact of identified risks Monitoring and Review: Continuously monitor identified risks and make necessary adjustments. Communication: Ensure that all stakeholders are informed of potential risks and the measures taken to address them Your presence and contributions at this meeting are highly valued. Your expertise will be instrumental in refining our Risk Management Plan and ensuring the success of our project. Please confirm your availability for the meeting, or if you have any scheduling conflicts, feel free to propose an alternative time that works best for you. [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 9 of 21 RMIT Classification: Trusted STUDENT

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Part 2 – Facilitate Consultation In a group of 5 (or not less than 3), you will be assigned a role as per below and you will participate in a role play meeting with your stakeholders. Each student will take a turn in leading the consultation . (Refer to the Role Play Information below for details). The role play will be approximately 10 minutes in duration for each student. Where you will be required to demonstrate your ability to lead a risk management process. (The assessment checklist outlines what is expected). Role Play Information Scenario Once you have prepared for the consultation of the project, you must lead a meeting with your stakeholders and gain information from them to collaboratively develop a Risk Management Plan for the scenario. Your stakeholders are: Stakeholder Role and responsibility Construction manager Overseeing and directing construction from conception to completion. Monitor compliance with building and safety regulations. Site supervisor Monitor the progress of construction and ensure compliance with construction safety regulations. Supervise construction workers and subcontractors, ensure onsite staff are trained and evaluate employee performance.  You have identified that the location is prone to bushfires, and these are likely to occur during summer (when the project is scheduled to be 50% complete).  You have concerns for the safety of the contractors and the destruction of the site.  You suggest having comprehensive firefighting equipment on site, adding a comprehensive fire plan and evacuation plan to the site induction, contact the council for a fire break and daily checks of fire conditions in peak season. Forman Responsible for being the point of contact between the construction workers and supervisors. C oordinating tasks for the day, creating schedules for workers, overseeing quality and risk of the site, and managing the budget .  You are concerned about the contractor Cabinets-R- [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 10 of 21 RMIT Classification: Trusted STUDENT

Us as their inexperience may lead to a lower quality product and having to rework areas leading to project delays.  You suggest obtaining agreement to standards in writing. Site manager Ensure that the project is completed safely, on time, and within budget . They monitor and direct contractor activities from start to finish and direct and oversee various contractors and subcontractors from site preparation and foundation laying to the final touches.  You are concerned that large materials may not be able to be delivered due to access/road issues causing delays and increased logistical costs.  You suggest checking access requirements with suppliers, obtaining permission to access through neighbouring properties, additional logistical support to carry materials (e.g., rough terrain forklift). Principle plumbing contractor D esign plumbing systems and layout the new water supply, plumbing waste, and gas. Responsible for health and safety of workers.  You have concerns of industrial action from plumbers which may delay project completion.  You suggest monitoring the progress of the pursuit, prioritising plumbing work to avoid disruptions and determining a plan with the primary plumbing contractor. Administration manager Assist in organising schedules and manages payroll and personnel databases . Create reports set policies and procedures to ensure that staff members are well trained and confident in their abilities  You have concerns about delayed progress payments from the client; this is a typical risk for the building and construction industry. This can lead to delays in project completion and in you being able to pay contracts, resulting in strained relationships.  You suggest scheduling early reminders to go out to the client and to regularly follow up late payments if they occur. You must follow the agenda provided below and use effective leadership and communication skills to:  Ask relevant questions of your stakeholders and actively listen to the responses.  Elicit their opinions.  Provide information and confirm their understanding. [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 11 of 21 RMIT Classification: Trusted STUDENT

You will be using this information to create your Risk Management Plan in Part 3 so make sure you take clear and concise notes. AGENDA – Gisborne Development Item Speaker Time 1. Risk Management Process Explain the risk management process to the stakeholders. Ensure to explain where documents are stored and how they can be accessed. Construction Manager 1-2 minutes 2. Risks Identify and evaluate risks. Explain the risks you have identified and discuss any other risks your stakeholders may have identified. Gather information from your stakeholders relating to:  Type of risk  Likelihood of risk  Consequence of risk  Prioritising risks for treatment  Selecting appropriate treatments. Construction Manager and stakeholders 4-6 minutes 3. Close Explain to stakeholders when, and in what format, they can expect to receive the risk management plan. Thank stakeholders for their time. Building and Construction Manager 1 minutes [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 12 of 21 RMIT Classification: Trusted STUDENT

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Section B – Observation Checklist List the actions to be observed Satisfactory Not Satisfactor y Comments 2.O1. Consultation with stakeholders ☐ ☐ 2.02. Use effective communication when presenting to stakeholders. ☐ ☐ 2.O3. Respond to stakeholder questions appropriately ☐ ☐ 2.O4. Negotiate solutions with stakeholders where differences are encountered ☐ ☐ [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 13 of 21 RMIT Classification: Trusted STUDENT

Part 3 – Risk Management Plan Having researched the risks applicable to the scenario and consulted with your stakeholders, you must use the information you have gathered to complete the plan. Once you have gathered and analysed the necessary information you must document your Risk Management Plan in the form of a report. You will need to develop or adopt a risk matrix showing likelihood and consequence and provide an outline of how you analysed the information you gathered and how you came to the conclusions and risks you are going to document. This will form part of your report Complete the Risk Management Plan provided below and include it in your report. (Note: you do not need to obtain signatures and dates for approval; these may be left blank). [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 14 of 21 RMIT Classification: Trusted STUDENT

Risk # Initial Residual Consultation Risk Description and Impact Likelihood Consequence Rating Mitigation Strategy/Response Likelihood Impact Rating Stakeholder Approval (Signed) Date Approved 1 Chance of work being delayed due to noncompliance construction and bush fire codes Low Delay 4/10 Provide fire safety training to workers about fire safety standards for construction. Low h High 7/10 Devloper Managers Conctractors 2 Materials may be damage from fire which can set back the time of completion date of construction Low/ derate Delay 7/ 10 Searching up the bush fire risk level before construction to the likelihood of the fire happening. Moderate High 9/10 Sub contractors Workers Developers Clients 3 Threats made form the plumber union which caused work to be delayed Likely delay 8/10 Have a clear transparency with the plumber union in the early stage to know what their possible concerns and expectionation they may have Low Medium 6/10 Client Sub concractor Plumber 4 Unpaved roads which can cause major risk to drivers Moderate Delays 7/10 Set up sign and borders to re-route the roads for drivers Traffic control may also be needed to help Likely medium 7/10 Worker Client Developers 5 Unforeeseen weather Likely Delays 8/10 Follow weather forecasting Have storage materials and machinery to protect from rain Low high 9/10 Contractors Sub contractors Clients Developers [ Managing the Risk Process ] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 15 of 21

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[ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 16 of 21 RMIT Classification: Trusted STUDENT

Part 4 – Action Plan For this part of the assessment task, you must create an Action Plan to cover one (1) of the risks identified in your Risk Management Plan. Using the template provided prepare an Action Plan with the following details:  The reference number risk rating from your Risk Management Plan.  A risk category and treatment classification, based on your Risk Management Plan analysis.  Description of the proposed actions and who is responsible for implementation if the event occurs.  An analysis and description of the impact that the event will have on the scope, timing and/or costs as applicable (must cover at least 1 of these factors)  Reporting and monitoring requirements (i.e., measures, damages, and losses as appropriate to the event). [ Managing the Risk Process ] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 17 of 21

Action Plan Risk #: Bushfire prone Risk Description: Bushfire prone which can possibility damage materials and machinery Risk Rating: 10/10 Risk Category: Risk Treatment: Avoid/Reduce/Share/Accept Proposed Actions: Brush cutting involves cutting down large sections of dried vegetation surrounding the project to prevent it from spreading into the site. Further, controlled burning can reduce the chance of a fire spreading and causing further damage to surrounding buildings. A timely alert can assist fire teams in identifying the bush fire quickly and battling it as quickly as possible. Eliminating or reducing fire damage through the use of fire restraint materials and designs. Responsibilities: For this project, all safety and construction safety standards are strictly followed. Ensure emergency services have access to roads and water sources. Employees should be educated and trained about bushfire risk and emergency policies in case of a bushfire. Ensure that not only your workers are notified, but also those in the surrounding community if a bushfire is imminent Scope Impact : Human life can be directly affected by bushfires, which can cause harm or even death. People with respiratory disorders, the elderly, small children, and those with respiratory issues may also suffer harm from fire smoke and air pollution. Time Impact: There are several variables that may alter the timing and duration of the impact, including fire severity and size, susceptibility of the affected population, and recovery activities. In planning and preparing for bushfire prone locations, it is important to take into account the possible time impact of bushfires and the need to control and reduce their impact immediately, short-term, and long-term. A project would usually be delayed for a long time if this was the case Cost Impact: There is a risk that bushfires will cause damage to or destroy homes, businesses, and important infrastructure (such as water supply systems, transmission lines, highways, and water lines). There can be a high cost associated with rebuilding and maintaining buildings and infrastructure. Reporting & Monitoring Required: Prepared by: Date: Reviewed by: Date: [ Managing the Risk Process ] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 18 of 21

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Part 5 – Monitoring and Evaluation Reflecting on the risk management process you followed in Parts 1-4. Evaluate the risk management plan you created. Scenario The project has now been completed. During the project, “Cabinets-R-Us” went out of business and you were forced to find another contractor to complete the work. This resulted in a 20% increase to all cabinet making costs and delayed completion of the project by 3 weeks. Although disappointed, the client accepted the additional cost but has implied that you didn’t do your best to manage the situation (or look after his nephew’s business interests). You must draft an email to inform your team of the situation. The email must include:  Description of the risk and associated event (as per the scenario above).  Summary of the risk mitigation/response plan put in place, including explanation of why this plan was chosen.  Gaps between the Risk Management Plan identified risks/planned actions and the project outcomes (as per the scenario above) (Did you identify all risks? Was your risk rating for contracting the cabinet maker accurate? Did your planned risk treatment response align with/support the situation?)  Explanation of how you would rate the risk and what responses you would plan if you were put in a similar situation on your next project. (i.e., What will you do different next time?) The email should be to a professional standard (200-300 words) and should be uploaded to the assessment task site. [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 20 of 21 A: Dear Team, The company that made our cabinets, Cabinets-R-Us, unexpectedly closed, which presented some challenges for our project. The project was impacted by the closure of Cabinets-R-Us, which necessitated a switch to another contractor. Due to this unfortunate event, cabinet making costs increased 20% and project completion was delayed by 3 weeks. Our risk mitigation plan was immediately implemented following this unexpected event. To ensure seamless integration into our ongoing project, we engaged with reputable alternative contractors, thoroughly vetting their capabilities. To ensure timely completion, the 20% increase in costs was accepted. We considered potential contractor disruptions in our Risk Management Plan, but Cabinets- R-Us' complete closure was not explicitly discussed. It was accurate to assess the risk of contracting the cabinet maker; it was underestimated how severe the impact would be. A broader selection of pre-vetted backup contractors would be useful in a similar scenario. To cope with unexpected cost increases, we will also allocate additional budgetary provisions. Kind regards RMIT Classification: Trusted STUDENT

Section C - Student Feedback Has the student successfully completed the task? Yes No Feedback to student: Assessor Name Date [ Managing the risk Process] [ 2 of 2 ] [ 17/05/2023 ] Student product assessment task © Content is subject to copyright, RMIT University FINAL APPROVED – STUDENT PRODUCT ASSESSMENT TASK TEMPLATE – June 2019_Version 2.0 Page 21 of 21 RMIT Classification: Trusted STUDENT

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