BSBPMG536-Assessment-2-Ochiroo-Tuvshintur

ASSESSMENT 2 Qualification BSB50820 Diploma of Project Management Subject Project Risk 2 Assessment method Written Responses Weighting 50% Unit of Competency BSBPMG536 Manage project risk

1. RISK TREATMENT SCHEDULE Using the information you completed in Assessment 1 question 8 – the Risk Register, complete the table below for all 5 risks assuming that the risk has occurred. You now need to develop possible treatment options, recommend the preferred option, rate the risk before and after the treatment, who you will assign in the team to be responsible and how this will be monitored. 3.4 Update risk plans and allocate risk responsibilities to project team members PE - apply risk management techniques, strategies and tools KE - relevant project risk controls KE - project risk-management processes and procedures Compiled by: Ochiroo Tuvshintur Date: 11/11/2023 Risk No. Possible Treatment Options Preferred Options Risk Rating BEFORE Treatmen t Risk Rating AFTER Treatmen t Cost/Ben efit Analysis A: Accept B: Reject Person Responsible for Implementation Timetab le How will it be monitored 1 Hire an engineer to approve the installation prior to the event Postpone event if the weather and wind speed is above 35 km/p Prototype testing Hire an engineer – it will allow the event to proceed; it reduces the safety risk. Hire of engineer $500. H L A Onsite event coordinator 1 day prior to event Coordinator liaises with engineer, provides certification to PM office on 10/5/2020 2 Knowing how to lift and move big objects is essential. In the event that one of the team members is injured, medical expenditure coverage is provided. Employ a trainer to teach your personnel how to deal with huge crowds while limiting the risks that come with them. H L A Project Manager 1 month before At all times, the project manager is on top of everything. 3 Notify your coworkers that you require As soon as possible, the employees should be H M A Stakeholder Project Manager 15 days Maintain communicatio n with members of the

2. RISK ACTION PLAN TABLE – Modifying the plan Select 3 risks from your Risk Treatment Schedule, preferably ones have a high rating. You now need to create an action plan for each to manage the risk appropriately. Complete one table for each risk. 4.4 Implement agreed risk responses and modify plans PE - manage project risk on at least two occasions PE - conduct effective risk management processes for a project of sufficient complexity PE - apply risk management techniques, strategies and tools KE - relevant project risk controls KE - project risk-management processes and procedures (Example of Risk Action Plan relating to “Marquee Collapse”) RISK ACTION PLAN Risk No. 1 Risk Title Marquee Collapse Risk Response Summary (Recommended response & impact) To ensure that the marquee installer completes an inspection checklist, submits it to the event organiser and to develop a procedure to have the marquee dismantled in the event of unacceptable wind speed, to ensure that the risk of collapse is acceptable. Proposed Actions (State what the key tasks are that need to be undertaken as part of the risk response)  Contact marquee company and advise that they will need to complete checklist and submit it to the event organiser once the marquee is erected.  Develop a procedure for dismantling of the marquee in response to unacceptable wind speed.  Contract engineer to inspect installation and provide certification. Resource Requirements (What physical and human resources are required to implement risk response?)  Onsite event coordinator  Hire engineer- must have the right skills and expertise (marquee)  Phone  computer Costings (Provide costings of risk response)  $500 to hire engineer Responsibilities (State who will be responsible and what parts of the risk response they are responsible for – maybe more than 1 person) Responsibility of Onsite Event coordinator to contact engineer and liaise for them to inspect and certify marquee installation on 10/5/2022. Provide the certification to the PM Office on 10/5/2022. Timing (provide due dates for the key tasks in the risk response)  Engineer to be sourced by 10/4/2022  Marquee installed by 9/5/2022  Engineer to certify marquee on 10/5/2022  Onsite event coordinator to provide certification document to PM office 10/5/2022 Reporting/Monitoring (Provide a list of the key tasks to be included in  Event coordinator confirms with engineer a week prior to certification that they are still available 4

the report process, as well as the person who will be providing the update)  Event coordinator notifies when engineer is sourced  Event coordinator notifies when marquee installed, engineer has certified installation Consulted with Stakeholders (You need to say who and what methods were used to consult with them)  Discussed with project manager, marquee company and client via phone RISK ACTION PLAN Risk No. 1 Risk Title As a result of handling large things, back injuries might occur. Risk Response Summary (Recommended response & impact) To avoid back injuries and other physical harm, we intend to hire a trainer who will teach our staff how to properly move huge objects and give them with medical insurance in the event that one of them is injured. Proposed Actions (State the key tasks that need to be undertaken as part of the risk response) Project managers and supervisors must keep a close watch on their staff in addition to ensuring that they are properly trained and protected from risks. Resource Requirements (What physical and human resources are required to implement risk response?) PPE Trainer Costings (Provide costings of risk response) Trainer will cost $1000 Responsibilities (State who will be responsible and what parts of the risk response they are responsible for – maybe more than 1 person) The trainer will be in charge of training the workforce by October 5, 2021. The Project Manager will be responsible for the crew's performance by October 30, 2021. Timing (Provide due dates for the key tasks in the risk response) Health insurance is provided to all workers (as of January 10, 2021). (05/10/2021) The trainer ensures that suitable training is delivered. Keep track of employee performance until October 30, 2021. Reporting/Monitoring (Provide a list of the key tasks to be included in the report process, as well as the person who will be providing the update) A project manager should contact HR before beginning work to check that all employees are covered by medical insurance. The trainer must interact with skilled specialists in order to minimise hazards. The project manager must maintain tabs on the progress of the team. Consulted with Stakeholders (You need to say who and what methods were used to consult with them) It was discussed by the project manager, trainer, and personnel. 5

The main outcome was the scope and definitions agreement review with client. So any change was communicated, budgeted and scheduled, with risk update in the day after the meeting. The new action pans, if needed, were delivered to the client right after, for agreement as well. The risk registers were updated in a risk meeting the day after too. b. Based on your review of the risk management process and procedures, develop recommended improvements for future projects. The risk management follow up was well done, detecting most of the changes in the project risk factors, environment and client demands too. The initial risk detection and action plans were effective, since all these risks were correctly avoided or treated as expected. This allowed the project to end on time and following the previewed budget, with client aditions. 5.2 Develop recommended improvements for application in future projects c. Based on your review of the risks that occurred in your project, identify three issues and recommend what improvements could be made in future projects to avoid these risk issues. Client availability to participate the meetings. Delay on the risk management and action plans delivery t the client agreement. Difficulty building the scope and risk adjustment plan to client agreement Recommendation:  Set the dates before to schedule alignment  Review of the plans to be delivered in 2 days to the client and more staff in risk management team  Participation of the risk management staff in the meeting with the client to detect better the changes discussed 5.3 Identify and document risk management issues and recommended improvements for application to future projects END 7