Google Palm 2 AI Project: Objectives and Key Deliverables

Project Title: Google Palm 2 AI. Students Name and ID Bukola Sodiq A00235751 Lotanna Egbuawa A00265188 Ejiko Oluwaseun Peter A00246919 Sodiq Abayomi Amuda A00234613 Course Title: PRM 1212 (PROJECT INTEGRATION MANAGEMENT) Submitted to: Professor Kevin Bryanton Submitted on: June 16th, 2023.

TABLE OF CONTENT PAGE NU M Project Charter 1 I. High-level project description 2 II. Project Objectives 3 III. Project exit criterion 4 Assumption Log 5 Change request form 6 Status Report 9 References 14 Note: Highlighted Green area needs revision.

PROJECT CHARTER Project Title: Google Palm 2 AI. Project Sponsor: Sundar Pichai, CEO of Google Project Managers: Bukola Sodiq Lotanna Egbuawa Ejiko Oluwaseun Peter Sodiq Abayomi Amuda Project Customer: Google AI Team Date Prepared: 06/15/ 2023 Project Purpose . The envisaged project dubbed Google Palm 2 AI aims to undertake the design, development, and validation of a sophisticated artificial intelligence system that will be integrated into Google's search engine. This system will leverage advanced algorithms to scrutinize and process user queries by analyzing their previous search history, browsing habits, and other contextual information to provide bespoke, accurate, and pertinent responses . 1

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High-Level Project Description: The envisaged project dubbed Google Palm 2 AI aims to undertake the design, development, and validation of a sophisticated artificial intelligence system that will be integrated into Google's search engine. This system will leverage advanced algorithms to scrutinize and process user queries by analyzing their previous search history, browsing habits, and other contextual information to provide bespoke, accurate, and pertinent responses . Key Deliverables: The project shall entail multifaceted activities encompassing the conceptualization and fabrication of the Google Palm 2 AI system, alongside its assimilation into Google's search engine. It will be paramount to conduct a series of assessments and experiments to validate the efficacy of the AI system. High-Level Requirements: The proposed AI assistant must exhibit the capacity to effectively identify and understand a user's voice and precisely interpret their commands. In addition, it must demonstrate proficiency in executing diverse tasks such as playing music, sending messages, making phone calls, and other similar functions. To enhance the user experience, the AI assistant must possess learning capabilities that enable it to learn from user behavior and adapt to their preferences over time. Moreover, it must exhibit high accuracy in responding to a broad range of requests and queries to ensure that users receive satisfactory responses. 2

Project Objectives Due Date The paramount goal of this project is to establish and execute an innovative technology named "Google Palm 2" that employs artificial intelligence to offer users a more natural and precise mode of operating their devices. This will be attained by utilizing cutting- edge machine learning algorithms to analyze hand motions and signals in actual time, authorizing users to manage different device features without touching or verbally instructing them. 15th May 2023 To improve the user experience and increase customer satisfaction by providing a more seamless and natural way of interacting with devices. 23rd July 2023 To increase the accessibility of technology to users with physical disabilities or impairments. 5th September 2023 To promote innovation and push the boundaries of what is possible with AI and machine learning technology. 29th January 2024 To create a marketable product that can generate revenue for Google and its partners. 15th March 2024 Finalize the design and release of the system for commercial use. 31st May 2024 Preapproved Financial Resources: The total financial resources earmarked for the Google Palm 2 AI initiative is a grand sum of $20 million. This monetary allocation will cater to all expenses related to the creation, construction, and verification of the AI system. If more funds are needed, the project sponsor will scrutinize and authorize the request. Project Exit Criteria: 3

The culmination of the project will be upon the achievement of the following criteria:  The Google Palm 2 innovation should have been successfully formulated and applied with full functionality.  The innovation should have been rigorously tested and meet all standards of performance and quality.  The innovation should have been integrated into Google's existing products and services and ready for public release.  The project must have been completed within the allocated budget and timeline.  The project team must have appropriately documented all project activities and results in compliance with Google's standard project management policies.  After the project is finished, the Palm 2 AI assistant will be transferred to the operations and maintenance team for continuous support and maintenance. Any unresolved problems or glitches will be handled promptly by the relevant team. ASSUMPTION LOG Project Title: Google Palm2 AI Date Prepared: 4

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ID Category Assumption/Constrai nt Responsibl e Party Due Date Actions Status Comment s 0 1 Performanc e We will assume expert judgment assessing the test results is unbiased Experts judging the test results Used different teams of experts and we compared their conclusion for coherence Complete d Click here to enter text. 0 2 Performanc e We assumed that we cannot test for all instances Project team Get as many as possible instance to compare results and gave space for future developmen t Complete d Click here to enter text. 0 3 Sales We assumed that even if society does not accept the input of AI in all aspects of society some parts of society will accept it and see it as a development We need, and some people will make use of it Customer We use different diverse fields for testing the output and make it user friendly Confirme d Click here to enter text. 4 Accuracy The accuracy of data was assumed to be accurate Customer We compared the results with Expert human judgment Complete d Click here to enter text. CHANGE REQUEST 5

Project Title: Google Palm 2 project Date Prepared: 15-6-2023 Requestor: Ejiko Oluwaseun Peter Category: Detailed Description of Proposed Change The proposed change is to add an interface to enable the Google team to analyze some sensitive requests such that there is a control mechanism to use the AI so that someone who ethically uses the AI can be checked or monitored. Also, the interface is to ensure that AI does not contribute to chaos in society. Instead, AI should enhance human positive activities. Justification for Proposed Change This proposed change is to make sure AI enhances human activities and does not replace humans and to make sure AI contributes positively Impacts of Change Scope Description: The impacts of the change cannot be quantified at this stage because much of the results that the AI would generate would be reanalyzed by another program that ensures that the AI delivers ethical and safety concerns of the stakeholders. This standard will be readjusted as the need arises Quality 6 Scope Quality Requirements Cost Schedule Documents Increase Decrease Modify Increase Decrease Modify

Description: The quality of the response will be increased as the AI will be giving ethical and safe solutions to humans thereby increasing the quality of what it is been used for Requirements Description: The requirement is that the AI should be monitored so that sensitive information such as how to make harmful stuff or device-sensitive things that are harmful to society are checked so that AI will not aid in damaging society. Cost Description: This will add more layers of programming and will require more programmers which will increase the total cost of doing the project. Schedule Description: This will also increase the time scheduled for the release of the because additional time will be needed to integrate the new addition to the system. Stakeholder Impact 1. Much as AI can bring development to society in the enhancement of improvement in our day-to- day life it can also bring concerns as to how ethical it is to humans. There are even concerns that it will make our future generations lazier. Also, there are concerns about the potential for bias and discrimination. 2. This change requires the results been given to be monitored which might bring questions to the mind that we are monitored and gives fear to the management about privacy, and it may affect sales which will affect profit. 3. Government will play a crucial role in shaping the policies and regulations around AI development so this change will have to be done by the appropriate regulations Project Documents 7 Increase Decrease Modify Increase Decrease Modify Increase Decrease Modify High Risk Low Risk Medium Risk

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1. The required documents will capture the functional and non-functional changes that the change this added feature will bring to google palm 2 development. 2. AI relies heavily on data so the process of data cleaning, collection, organization, and preparation for model development will have to be more thorough for better quality. 3. Testing and evaluation plan defines the approach for verification of the improvement that this will add to Google Palm 2. Disposition: Justification 1 This change will help businesses and organizations make more informed and data-driven decisions which will increase the quality of AI. 2 This will improve customer satisfaction and bring loyalty from customers because more analysis would have been done to give customers an improved experience. 3 This will bring significant change to some complex problems in security by analyzing the intent of users such that people with criminal minds can be flagged faster and easier. PROJECT STATUS REPORT Project Title: Google Palm 2 AI Date Prepared: Project Manager: Amuda Sodiq Sponsor: Sundar Pichai, CEO of Google 8 Approve Defer Reject

Accomplishments for This Reporting Period 1. Develop a high imagery recognition algorithm and achieve a high accuracy rate. 2. The data collection phase for training the AI model has been completed, with a diversified dataset of 10,000 photos successfully gathered. Accomplishments Planned but Not Completed This Reporting Period 1. Initiated the search for more AI engineers to add to the development team. 2. Begun the user interface design phase by gathering initial requirements and holding brainstorming sessions. Root Cause of Variances 1. Data preprocessing delays caused by unforeseen data quality concerns. 2. The following steps of model training and evaluation have been delayed, affecting the overall project timetable . Impact on Upcoming Milestones or Project Due Date A portion of the contingency budget has been used, lowering the amount of money available for prospective risks or scope adjustments. 9

Planned Corrective or Preventive Action Conduct a thorough examination of future hardware requirements and investigate cost- effective options. Adjust the budget for the remaining project phases as needed. Funds Spent This Reporting Period $8,000 was allocated for hardware infrastructure and software licenses. Root Cause of Variances Unexpected increase in the cost of raw data procurement due to market scarcity and excessive demand. Impact on Overall Budget or Contingency Funds The funding for data collecting has been depleted, placing pressure on the entire project budget. The contingency funds have been used in part to offset the additional costs. 10

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Planned Corrective or Preventive Action To maximize the remaining budget, evaluate alternate data sources and negotiate pricing. Conduct a budget review to discover potential cost-cutting opportunities without jeopardizing the project's objectives. If required, get approval for extra financing to replenish the contingency funds. Accomplishments Planned for Next Reporting Period 1. Finish the model training and fine-tuning phase, aiming for a 98% accuracy rate. 2. Begin work on a user-friendly online interface that will integrate seamlessly with existing Google products. Costs Planned for Next Reporting Period $30,000 for conducting user testing and gathering feedback for iterative improvements . New Risks Identified Risk: 11

Low Working finance Issues Issue: Limited availability of domain experts for validating and refining the AI model. Comments 12

Efforts are underway to secure external experts on a contractual basis to address this issue and ensure the accuracy and relevance of the AI model. Reference: 13

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Loz Blain (2023, May 11). Google swings for the fences with Palm 2 and Gemini AI Systems. New Atlas. https://newatlas.com/technology/google-palm-2-ai/ Lotanna Desmond changes and Status Report, Assignment 3. Project Integration Management - PRM1212 - 2023 14

PRM1212 ASSIGNMENT 3 QA SPECIALIST FILE (1)

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