SITXWHS004-Student template

Student Assessment Tool Student Name: Student Id: Unit Details: SITXWHS Establish and maintain a work health safety system Assessment 1: Establish and maintain a framework for health, safety and security Assessment 2: Establish and maintain consultative arrangements for the management of health, safety and security Assessment 3: Establish and maintain practices for identifying hazards and assessing and controlling risks Assessment 4: Implement and evaluate organisational health, safety and security system Assessment 5: Knowledge questions SITXWHS004 Establish and maintain a work health and safety system

Assessment 1 Establish and maintain a framework for health, safety and security

WHS PERFORMANCE RECOMMENDATION REPORT ............................................................................ 14 Issues you have identified and explain how you will raise these issues through consultation ......... 14 How you will make these recommendations and information accessible to all employees ............ 14 Methods and strategies that you will implement to ensure management and staff at the fish cannery receive the most updated WHS information ...................................................................... 14 Your recommended upgrade to the emergencies policy in the Standard Operating Manual, especially the evacuation of staff and customers ............................................................................ 15 Suggested improvements to the hazard identification and reporting process ................................. 15 The upgrade to the handling chemicals and hazardous substances policy ...................................... 15 How you plan to respond to the health and safety issues you have identified, including the light fittings, production floor coverings and heavy food items stored on top shelves ............................ 16 Explain your recommendations for the improvement of incident and accident management and required notification to WHS regulatory authorities ....................................................................... 16 Implement appropriate incident and accident reporting by staff .................................................... 16 Identify the unsafe work practices highlighted in the previous WHS report and provide recommendations ............................................................................................................................ 17 You have identified areas of concern around the management of cash, equipment, machinery keys, staff and general operational documentation. Describe the recommendations that you will provide to Malcom Bentley ........................................................................................................................... 17 1. WHS TEMPLATES/ CHECKLIST ...................................................................................................... 20 Develop a detailed WHS checklist which can be used to identify and assess all identified existing and potential hazards in cannery workplace ................................................................................... 20 Develop procedures for ongoing identification assessment and control of risks, that integrate within the existing cannery operations ............................................................................................ 20 Develop a hazard identification and risk assessment template that incorporate criteria for assessing the cannery’s risks ............................................................................................................ 20 2. WHS WRITTEN REPORT ............................................................................................................... 21 To support the development of your WHS checklists and templates Malcom would also like you to compile a written report informing him of the following: ............................................................... 21 What is systematic hazard identification? ........................................................................................ 21 Why should you plan for it? ............................................................................................................. 21 Why are times to plan designated by legislation? ............................................................................ 21 What are the benefits of nominating roles and responsibilities of personnel for hazard identification? .................................................................................................................................. 22 Who at the cannery would you nominate the responsibilities of risk assessment risk control, why? ......................................................................................................................................................... 22 What can the cannery staff do to take a lead role in controlling risks? ............................................ 22 Describe the interim or emergency solutions to two (2) of the risks identified ............................... 23

How will you ensure all staff follow legislative requirements for notifying and cooperating with WHS government regulators? .......................................................................................................... 23 How will you ensure all staff follow legislative requirements for notifying and cooperating with WHS government regulators? .......................................................................................................... 23 3. DEVELOP AND IMPLEMENT A PROCEDURE FOR IDENTIFYING, ASSESSING AND CONTROLLING RISKS HAZARDS AND RISKS .................................................................................................................. 24 Provide details of the three (3) risks or associated hazards you have identified in the original WHS report ............................................................................................................................................... 24 Describe how these risks were assessed ......................................................................................... 24 Describe a control method for each of the three (3) risks ............................................................... 24 Provide details on how they would be rectified or substituted for a lesser risk .............................. 25 Detail how you would ensure the procedures are adopted by the team at Johns Best Fish Cannery and Factory ...................................................................................................................................... 25 When evaluating a process who will you consult with to assess effectiveness? .............................. 25 As the WHS Officer, how will you collect feedback about the effectiveness of the procedure? ...... 25 1. GROUP WORK .......................................................................................................................... 27 To assist in the implementation and evaluation process you will be required to work in groups of five (5). This will be your consultative arrangements and will allow for you to evaluate your WHS findings. You will each discuss (implement) your WHS procedures and associated templates that identify the WHS issues at the cannery. As the WHS Officer you need to share with stakeholders your recommendations ................................................................................................................... 27 Your WHS framework is ................................................................................................................... 27 Your consultative arrangements for managing identified WHS issues are ....................................... 27 Practices for identifying future hazards are ..................................................................................... 27 Strategies you will put into place when assessing and controlling the risk ...................................... 28 Hazard identification reporting documents you will use .................................................................. 28 The cannery’s overall approach was initially to WHS practices and why ......................................... 28 Specific risk control measures relevant to the workplace you recommended ................................. 28 Specific regulations and codes of practice are applicable to issues identified ................................. 29 2. FEEDBACK REPORT ................................................................................................................... 29 Now that you have attended to consultative arrangements you would have taken time to evaluate part of or all the WHS recommendations provided by those in your group. Evaluating a variety of approaches, solutions, risk assessments and so forth ..................................................................... 29 Did everyone clearly identify the WHS issues? ................................................................................ 29 What were they? ............................................................................................................................. 29 Who identified the most issues? ..................................................................................................... 30 Did everyone recommend updates to the Standard Operating Procedure? .................................... 30 Which procedure best addressed the WHS issue? ........................................................................... 30

WHS REPORT Describe the two (2) legislative requirements that do not meet or comply with WHS workplace systems The two legislative documents include: Standard Operating procedure (SOP) documentation and the workplace risk assessment template. The SOP includes the procedures that each employee engages in daily operations, where it outlines the worker’s roles and company regulations aiming to reduce miscommunication increasing the quality of the output and enhancing uniformity which will leads to work with full efficiency. The SOP may include the risks that are related to each task and the viable controlling measures. The risk template is a useful material in risk management process and ensures that the company is upto date with the necessary information on all possible risks and hazards, analysing their likelihood, whom they can affect and their effects as well. Why don’t they comply and what will you do as the new WHS officer to ensure they comply? The SOP failed to comply because it will not state the role of different employees tasked with effecting the safety at workplace and it only touches the employee’s representatives which is related to communication of the employees and the management, further this document will not have corporation, coordination and consultation. As it only has sharing information news it may leads to decrease the employee satisfaction and misrepresentation. And there are more information on various areas including training , various risks for employees. The risk assessment template will not give any information related to employees mostly likely to be affected by the WHS system at workplace, this will increase the risk mitigation process As the new WHS Officer at the cannery what actions will you take to ensure legal compliance? As the new WHS officer I would firstly search and incorporate for the missing information of the legal documentation ensuring clear work procedures and they are updated regularly to comply with the WHS updates. The SOP must have information related to potential hazards and risks associated with every task and the operating environment, control measures and personal protective equipment that should be worn for every task. The risk assessment template must include information about the people at risk of being affected by various other risks and the environments of risk occurrence possibility. A SWMS will be implemented and strictly practiced in order to enhance the safety of employees and productivity. Design a WHS management system to suit two (2) needs of the organisation Procedures and policies: The WHS system will enhance safe workplace procedures (SWP) and other various policies implemented by various other stakeholders Audits and inspections: This WHS system will implement audits and inspections to make sure that everything is smoothly running and will rectify the areas that request improvements. These procedures will offer insights to the areas that need improvement and help to develop necessary solution to any problem that

arises. Safe training management: It is essential to handle proper and thorough training for employees to ensure that each employee is able to handle any equipment related to their job duties and work safely. All the employees must understand the guidelines of the company and the work and need to follow them strictly to reduce number of accidents, injuries, sickness, and machine failures. Also, understanding the code of ethics and policies are also have equal importance. Risk management: Risk management will include with all the measures to identify any hazard or risk, the people who are most likely to be affected, probability of occurrence areas where the risks and hazards are more likely to occur and effects of the hazards including injuries and other effects on the company like productivity. The risk management will include the possible ways to reduce and deal with risks and hazards as well. Explain who you will consult with and why For efficient development and implementation of the WHS systems effectively there are various stakeholders that I would consult with. I will go to the employees to consult to ensure that they share their grievances and making sure their views are being offered a place and incorporate into the system. I will consult with the management of the company to ensure the implemented system will enhance the company goals and ensure that required resources are being allocated. Also, I will consult with the legal authorities to ensure that the company and the whole system is adhering to the legal guidelines of work health and safety. Describe the financial, human and specialist external resources you will need in your new role to help address current WHS management practices Financial: to understand about the cost of new workplace, signage like entrance, exit and emergency doors that needs to be installed. Related to workplace security upgrades. Also to know about new equipment that is required Human: to understand about the new job role and expertise gaps, greater control over employees inside the workplace Specialists: who may be also engineers and experts in the field of machinery maintenance and repair, health education advise including first aid Develop WHS two (2) policies and procedures that will address current workplace issues and, in a format, readily accessible to all personnel Policy 01: all hazards and risks identified in the daily activities must be reported to the relevant authorized personnel. In return he will consult with the health and safety representative, these hazards must be recorded with an action plan on the inspection checklist. Policy 02: only authorized or only a qualified employee can operate a particular machine or equipment. While operating safety guidelines should be followed.

The participants of the employees will be divided in the few small groups and will have interactive engagement including role-plays. Explain what system you will use to monitor and keep WHS records at the cannery I will use an electronic system including using MS -office or other software tools like Monday.com because it is easy when data retrieval is needed than manually searching and it is easy to analyse and update even available on the go. What methods will you undertake to communicate new WHS information to fish cannery personnel? Including notice boards, consultation, and daily pre-start meetings List four (4) relevant WHS/ OHS legislations that apply to the cannery and explain why 1. Workplace injury and rehabilitation and consultation Act 2013 : during an accident or injury or a death from accidents and diseases from any workplace premises this act will provide rehabilitation and compensation to the workers 2. Occupational health and safety regulations 2017: for workplace hazard or risks this act will provide provision of health and safety at workplace. 3. Occupational health and safety act 2004: this act will secure the health, safety and welfare of the employees and the other people related to the workplace 4. Equipment regulation: offers health and safety of people at risk relating to the use of equipment at any workplace. As the new WHS Officer you will work with WHS representatives and committees, describe their roles and responsibilities The representative and committee are allowed to review the WHS policies, plans, procedures and training and implement work processes procedures. Moreover, they are allowed to create any recommendations on the identified issues, address arising health and safety issues and evaluate HSR’s reports. Explain how you will identify hazards at the cannery and how you will categories each hazard identified Various ways to identify the hazards include: 1. During the designing phase and the implementation phase of the WHS system 2. During the performance of tasks

3. During inspections 4. Before tasks performance 5. After occurring any incident These hazards are calculated according to the likelihood of occurrence and the level of consequences. This risk matrix will be used to calculate the risk level where the values will be used to determine the action that should be implemented. Describe the following: Risk management Risk control Risk Management: a process of identifying, assessing and controlling risks. It will prioritize the risks and coordinate among the resources to mitigate the risks Risk control: is a plan or strategy that looks at identifying, assessing and preparation for potential hazards, dangers and disasters. Describe four (4) employee’s responsibilities undertaken to ensure a safe workplace for themselves and others Take reasonable care of the health and safety or your self and others who may be affected by your actions Comply with the instructions, policies, and procedures offered by the employer Report any hazards, accidents, injuries and ill-health to the supervisor or employer Take care of the protective and other equipment and communicate to the employer if any requirement of new equipment needed and regarding workplace safety and health. As the new WHS Officer how might you encourage cannery staff to participate in WHS practices 1. Allocate necessary resources and time to participate for all the workers 2. Recognize and provide support for participants 3. Make them understand about the importance of the practices and maintain an open-door policy where any willing worker can join

WHS PERFORMANCE RECOMMENDATION REPORT Issues you have identified and explain how you will raise these issues through consultation Issues includes. Poor working conditions due to extreme temperatures Lack of formation of work groups resulted in poor communication on health and safety Lack of HSR selection methods and measures Lack of consultation with workers on decision making Lack of enough and necessary information on training provisions The above issues will be delivered via consultation with the workers to get their views and more information on their point of view and get the decision on what is to be done and changed. How you will make these recommendations and information accessible to all employees First thing is to create good communication between the employees and the management, which will allow the employees to express their views and participate in major decision making of the company. The establishment of the employee representative is important to handle the employee grievances and easy the communication between the employees and management. All the employees must be trained on the new changes being affected. Methods and strategies that you will implement to ensure management and staff at the fish cannery receive the most updated WHS information Good circulation of information via certain methods inside the company will make sure that all staff members are aware of the recent WHS changes, and it will help the company in long run. New WHS information can be sent to the employees and management in various ways including notice boards, meetings, newsletters and messages. Your recommended upgrade to the emergencies policy in the Standard Operating Manual, especially the evacuation of staff and customers 1. Name of policy / procedure Purpose of the policy: evacuation of the employee during any emergency including fire, an attack , or any form of other emergencies that requires evacuating the workplace premises. Overview of the policy: the policy itself has included the procedures that should be followed to ensure there’s minimal injuries result from any emergency incidents of the

company where the employees and customers or any other person within the workplace premises should vacate for their safety. The area of the business covered: Production Detailed procedure including steps: Switch off and ensure any running machine is turned off Evacuate the area immediately Only if trained, use any equipment to mitigate the risk or hazards including fire extinguisher to eliminate fire, but make sure to use correct equipment Evacuate the building through correct channels, all the exit doors should be marked for easy evacuation and avoid confusion in such disasters Each employee must walk quickly to the trained or assembly area Utilizes illustrations, analogies, models where necessary Identified any prerequisite knowledge and skills if applicable Skills to use various equipment like fire extinguishers List all documents to be used within the procedure Detailed where records will be stored: will be stored electronically on the company WHS system, and a copy of the procedure will be visible for the public on the notice board and within the working premises giving instructions to the employees on what to do in case of any emergency. Details of any exclusion: Suggested improvements to hazard identification and reporting process The process of hazard identification must be a continuous process that it will provide more information on certain hazards including location of the hazard, people who are most likely to be affected by the hazards, and the probable effects of the hazards and how they can affect the employees and the company The upgrade to the handling chemicals and hazardous substances policy

Identify the unsafe work practices highlighted in the previous WHS report and provide recommendations You have identified areas of concern around the management of cash, equipment, machinery keys, staff and general operational documentation. Describe the recommendations that you will provide to Malcom Bentley.

WHS TEMPLATES/ CHECKLIST Develop a detailed WHS checklist which can be used to identify and assess all identified existing and potential hazards in cannery workplace Develop procedures for ongoing identification assessment and control of risks, that integrate within the existing cannery operations Develop a hazard identification and risk assessment template that incorporate criteria for assessing the cannery’s risks.

WHS WRITTEN REPORT To support the development of your WHS checklists and templates Malcom would also like you to compile a written report informing him of the following: What is systematic hazard identification? Why should you plan for it? Why are times to plan designated by legislation? What are the benefits of nominating roles and responsibilities of personnel for hazard identification?