Week 4 Report
docx
keyboard_arrow_up
School
Bryant & Stratton College *
*We aren’t endorsed by this school
Course
202
Subject
English
Date
Apr 3, 2024
Type
docx
Pages
4
Uploaded by ChiefExplorationHippopotamus32
ENGL202 – Research and Writing
Week 4 Report Template
Part 1: Choose two of the four audiences (CEO, Managers, Supervisors, or Employees). In complete sentences, fill in the table below. Do not feel you have to explain to your audience everything listed; identify what your audience needs to know, what will excite them, what they will be responsible
for, and choose one or two of the initiatives to explain. Audience 1
Audience 2
Identify your audience. Supervisors
Employees Summarize the goal of your communicatio
n. Keep in mind which initiatives you
have chosen.
The goal is to educate the supervisors about the benefits of implementing eco-friendly practices
in their organizations. This initiative goal is to highlight the positive effects of green practices on the environment, society, and business success. The goal is to inspire and encourage the employees by providing them with detailed information about the incentives program available as a means of recognition and appreciation for their hard work and dedication. State the size
of your audience.
3
25
Choose the best medium for your communicatio
n (email, memo, business letter, or essay).
Email Email
Determine their expertise or familiarity with the subject Supervisors who have previous experience working for a company that implemented eco-friendly initiatives may have a better understanding of their current company's efforts to go green. They may also be aware of the Many workers are aware of the worldwide efforts to be more environmentally friendly, but they may not fully understand how a company can achieve success in their sustainability initiatives.
ENGL202 – Week 4 Report Template
2
matter.
company's plans to become more environmentally friendly through discussions in company meetings. Predict how the audience will respond. The supervisors might be somewhat more open to embracing the changes,
but they could have concerns about how the employees will react to them.
The employees might feel uncertain about the change or see it as additional responsibilities that they must complete. By offering rewards or incentives, there could be increased enthusiasm and employees may be more open to adjusting to the change. Evaluate the need for this communicatio
n among the target audience. Strong communication among supervisors is crucial for maintaining
order within an organization. Without effective communication, there would be chaos as everyone would be working towards different goals and objectives. Supervisors need to have open lines of communication to ensure consistency
in decision-making and implementation of policies. This ensures that everyone is aware of their roles and responsibilities, leading to a more efficient and productive work environment. Employees have a great need for this kind of communication. Because nobody would agree if there was no communication, structure could not exist.
Part 2: Select one audience from the table above. You already chose the best medium to communicate with this group. Design your communication. (For example, if you identified an email as the best form of communication for your audience, draft an email.)
To: Supervisor Team
Subject: “
Going Green” Environmental Efforts at The Company, Inc.
Hello Team, Good morning, everyone. I hope this morning is going well for everyone. As you are all aware, The Company Inc.'s owner has made the decision to adjust so that everyone is taking responsibility for helping our business go green and is pledging to maintain their efforts to reduce The Company Inc.'s environmental effect. Make sure that every employee is held responsible for adhering to the new job criteria while working in the office. Please make sure that you communicate these changes to your teams and address them by sending an email outlining the new policies and incentives to all staff members. Employees will be required to:
ENGL202 – Week 4 Report Template
3
Turn off lights when they leave the room
Limit paper usage
Bring in a reusable mug
Power down computers at night A quick overview of some fantastic new offers and programs is provided here! Please inform our staff that participating in these training sessions will assist our business reduce its environmental effect and earn them financial benefits. In the upcoming week, further details will be released. Employees will be given monetary incentives to participate in:
Waste walks to identify activities that are wasteful
Commute incentives
Training
Zero-waste procedures The following is a list of other changes that staff members need to be informed of in order for them to begin adjusting to our new, changing workplace right away. Please put
these modifications into effect right now. Supervisors will inform the chosen staff members on how to begin working remotely. Additional adjustments at the personnel level:
Wearing casual attire to reduce the demand for dry cleaning and air conditioning requirements.
Give the supply cabinet's keys to only management.
Working remotely to reduce the amount of leased space.
Create a “Green Space” for employees
This is with great pleasure that The Company, Inc. presents some exciting new updates!
Many workers and managers will be happy that there is less of a requirement for paper waste, dry cleaning, and commutes that hurt the environment. To save the earth, The Company, Inc. needs everyone's complete participation and our part in it.
Please don't hesitate to contact management if you have any problems and urge your staff to do the same if they have any queries or concerns that you are unable to resolve! Thank you so much for your attention and participation. Head Supervisor (888)-888-8888
headsupe01@thecompanyinc.com
Go Green!
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
ENGL202 – Week 4 Report Template
4
Part 3:
After you create your communication content, in your own words, address the following prompts. Your response should be a minimum of 250 words.
Describe what type of language, tone, and appeal you used to excite your audience. Summarize why you think they would listen to you.
Explain why you chose to provide and omit certain information.
Justify the medium you selected based on your audience.
As The Company, Inc.'s top supervisor, I stressed in my email the value of the supervisor's role in putting the new office processes into place to support the company's green initiatives using official business terminology. I made an appeal to my colleagues’ supervisors by explaining the advantages and the importance of the company's transition and by offering some special incentives and financial prizes to staff members who willingly take part in the training programs. The supervisors paid attention to me because the changes I mentioned in the email were straightforward and offered incentives. The supervisors are planning to introduce these exciting changes to their teams, which would probably please many employees. These changes are expected to make the supervisors' jobs easier rather than more difficult. My professional tone in the email also conveys the seriousness of the changes and reflects that The Company is committed to them. Because some facts were not as important to address at that time, I purposefully omitted them
from the text. The CEO and the management will oversee handling and implementing any modifications that I have overlooked. At that specific moment, the only information that held significance for the staff members in the office was what I gave the supervisors. Still, I tried to provide some of the information regarding the adjustments so that my colleagues supervisors will know what is addressed and handled by whom. Since adding too much information may obfuscate the important information in the email, I only wanted to provide what was absolutely necessary. The information in my email will help staff members be ready for the impending changes. Since email eliminates or drastically minimizes the use of paper, I think it was the greatest and "most green" method of communication. Emailing someone is also one of the fastest methods to communicate. If the managers' email raised any queries or worries regarding any material that wasn't apparent to them, the supervisors might provide it to them right away. Having all the necessary information in one location and the ability to communicate quickly allows the supervisors to start implementing the new adjustments right away. There won't be a ton of papers for them to go over.