lammy communication process
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School
Walden University *
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Course
2001C
Subject
Communications
Date
Nov 24, 2024
Type
docx
Pages
4
Uploaded by ColonelIce3453
Abstract
The important function that supervisors play in promoting efficient
communication inside organizational systems is examined in this topic.
Examining the seven elements of communication (sender, encoding,
message, channel, decoding, receiver, and feedback) allows us to explore
the complex roles that supervisors play in fostering powerful, inclusive,
and transparent communication. Gaining an understanding of these
dynamics is crucial for encouraging cooperation, improving work
output, and developing cordial connections within a department and,
therefore, the larger organization (Stephen, 2017).
Introduction
In any company, great leadership is based on effective communication.
Supervisors are in the forefront of communicating information,
expectations, and direction within the intricate network of an
organizational hierarchy. Using Exhibit 10-1 from the book Supervision
Today! as a guide, this conversation covers the seven essential
components of communication. We examine the critical function of the
supervisor as a sender, their participation in the encoding process, the
selection of communication routes, the importance of the receiver's
decoding, and the critical feedback loop. By dissecting these elements,
we may learn more about how managers foster the growth of a
communication environment that affects worker productivity,
collaboration, and the forming of respectful relationships (Stephen,
2017).
1.
What is a supervisor's role/responsibility as the sender of
information?
It is the supervisor's duty as the sender to make sure the message is
accurate and well-understood. They have to communicate facts,
objectives, and expectations in a way that the team can readily
understand. To properly personalize the message, the supervisor should
also take the employees' knowledge level and context into account
(Herrity, 2023).
2.
What role does the supervisor play in the encoding
process/part?
The supervisor's job during the encoding process is to convert ideas and
thoughts into a message that the team can comprehend. This entails
choosing the right words, tone, and style to successfully communicate
the information. In order to make sure that the message is inclusive and
considerate of all viewpoints, the manager must also take into account
the cultural variety within the team (Herrity, 2023).
3.
Consider the message and different means to convey the
message; writing, verbal, photo, etc. How can this affect the
receiver's interpretation/acceptance?
The recipient's interpretation of the message is greatly influenced by the
communication channel that was selected. The type of communication
being sent and the team members' preferences must be taken into
account by a manager. For example, inspiring words may have a greater
impact when delivered vocally, yet complicated material may be best
communicated in writing for future reference (Herrity, 2023). Visual aids
like pictures can improve comprehension, but they must be used
carefully to prevent misunderstandings.
4.
Why is the channel process/part important?
Because it controls the message's transmission method, the channel is
essential. Different channels could be needed for different messages in
order to communicate effectively. Depending on the type and urgency of
the message, the supervisor must choose if a face-to-face meeting, email,
or some other kind of communication is the most suitable (Indeed
Editorial team, 2023).
5.
Explain the importance of the receiver being able to decode
information from the sender.
Accurate information decoding by the recipient is essential to good
communication. Information must be presented by the supervisor in a
way that takes the recipient's context and level of comprehension into
account. In addition to ensuring that the message that was meant is
received and understood as intended, clear encoding helps avoid
misunderstandings (Indeed Editorial team, 2023).
6.
Why does the supervisor need to be aware of the receiver and
how they interpret information?
Supervisors must take into consideration the recipients' varied
viewpoints, experiences, and communication preferences. Knowing
these things enables the team leader to adjust their communication
approach so that the message is received and comprehended by various
team members (Peter, 2014).
7.
Why is feedback so important?
In order to close the communication loop, feedback is essential. It gives
the supervisor an idea of whether the message was interpreted as
intended and gives them a chance to clarify anything that's unclear.
Feedback also helps to create a culture of open and honest
communication within the team, which encourages understanding and
ongoing progress (Peter, 2014).
Conclusion:
In summary, the supervisor's function in communication goes beyond
just disseminating information; rather, it is a dynamic process that molds
the effectiveness and organizational culture. Supervisors may improve
departmental communication by recognizing the complex duties that
come with being a sender, carefully encoding information, choosing the
right channels for communication, and encouraging a responsive
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decoding process. Furthermore, the focus on feedback highlights how
iterative communication is, enabling constant development and
flexibility (Stephen, 2017). Supervisors who take on these tasks not only
improve as leaders but also make a major contribution to the
department's and agency's overall performance.
References:
Herrity, J. (2023,
March 11th).
What Are the Responsibilities of a
Supervisor?.
https://rb.gy/x35354
Indeed Editorial team. (2023,
September 8th).
What Are Channels Of
Communication? (Importance And Types)
.
https://rb.gy/6cslrk
Peter, F. (2014,
October 1st).
The Role of Communication in Effective
Supervision.
https://www.irmi.com/articles/expert-commentary/the-
role-of-communication-in-effective-supervision
Stephen, P. R. (2017, October 17th).
Supervision Today!. NY.
https://www.pearsonhighered.com/assets/preface/0/1/3/4/0134730356
.pdf