C205 Task 2
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School
Western Governors University *
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Course
C205
Subject
Communications
Date
Jun 19, 2024
Type
docx
Pages
5
Uploaded by ProfessorKoalaPerson600
C205 Leading Teams Task 2 Virtual teams are a unique way of collaboration that comes with its own set of challenges and strengths. In my experience with a virtual team, everyone performed specific functions in the assigned team roles. One, while another member's weakness in time management affected our ability to meet deadlines. To mitigate this weakness, we implemented clearer task delegation and regular check-ins.
Our team communication practices were primarily through virtual meetings and messaging platforms. We
actively sought individual feedback and ensured transparent communication among team members. Collaboration was built through shared goal-setting and mutual support, fostering a sense of unity despite physical distance.
Conflicts were managed through open dialogue and compromise, emphasizing the importance of understanding different perspectives. Our decision-making process involved consensus-building and considering all team members' input, ensuring a fair and inclusive approach.
The team experienced various stages of development, from forming and norming to storming and performing. This journey highlighted the importance of patience, adaptability, and effective communication in achieving our collective goals.
Team S composed of myself Taqulia Vanderhall, Melissa Ferguson, Sarah Sink, and Bradley Irwin. Melissa was Team Leader and was tasked with both organizing and leading the group. Sarah was Presentation Compiler; she was responsible for delivering compiling and engaging our presentation. Myself as Note Taker/Timekeeper, I took notes, and organized ideas, and managed the allotted time for discussion meetings. Bradley the Reviewer/Publisher, he was tasked with analyzing and translating the data compiled and our documents. Strength of team member Team member Melissa strength in organizing and structuring tasks greatly benefited the team's efficiency. As a Leader, Melissa showed remarkable commitment to keeping the group engaged, and focused on our shared objectives. She was very communicative with all parties and made sure that all were on the same page. Melissa was willing to go above and beyond set a positive example for the team.
C205 Leading Teams Task 2 Weakness of team member My weakness in time management affected our ability to meet deadlines. With frequent travel obligations, this project began during a week that I was traveling from the east coast to the west. I was able to communicate my delayed, but I was also less accessible than I would have liked to have been. I had already despite given them my availability. Despite my attempts to communicate delays and stay connected, I was not as available as I needed to be. Flight delays only added to the challenge, making it tough to coordinate my schedule with team meetings. I realize that this situation placed my colleagues in an awkward situation, who had to adapt to my unpredictable schedule. I felt that this was a impediment to
my team as they had to alter, to accommodate my schedule for the week.
Team Communication As a team we setup our communication practices right away. We initiated through email early on to discuss communication preferences and availability. Once aligned, we set up a Google Team meet call to communicate through this we decided that would email and text be the most efficient and quickest way to work as a team. The team has agreed to once a week meetings and file sharing so that everyone can edit
document in real time. This would provide all team members with a layer of transparency. As Facilitator, Bradley played a pivotal role often guiding the conversation.
Individual Feedback We established a system where all communication records would be maintained through email. Any changes or updates would be maintained by SMS text. We built a shared folder with real-time editing capabilities, allowing us color code personal edits. This enabled us to track modifications made by
team members, providing a comprehensive overview of our discussions and decisions.
T
eam collaboration
C205 Leading Teams Task 2 Regular meetings were established, and clear goals were established, and open discussions were fostered. With the use of face-to-face meeting, we were able to talk and address the best way to outline the slides for our presentation. With the use of these strategies team members effectively worked towards a common goal. Melissa made sure she was able to guide the team towards collaboration efforts. Sarah encouraged participation from all members. Bradley the facilitator was able to set the tone while establishing a culture of engagement. We agreed that by June 10
th
the presentation would be completed. We all shared a common goal providing a sense of direction, motivating us to work together to achieve the overall purpose. Managing conflict
We decided that the majority rules. We would take a vote for any decision or when a team member is not present or unreachable. We value the diverse knowledge of each member and strive to ensure everyone can creatively contribute to the decision-making process. Yet if they can’t this allows us to maintain momentum. Team Decision Making As we work towards degree completion, as a team we decided to assign a team leader at the beginning. A democratic style ensuring that every member had an equal say in decision-making. From the
start it was stated that we would address and talk about idea as a group along with showing respect for each other suggestions. We relied heavily on course material to aid us with assignment criteria. Team development At the beginning of the Forming stage, our team sought clarity from our course outline on the expectations and assigned roles to each member. Once we accomplished, we focused on the task ahead, we used our strong points collectively for achieving objectives. Our prime aim was teamwork and goal objectives as a result, we were able to jump on the Storming stage quickly onto Norming and Performing stages.
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C205 Leading Teams Task 2 Now realizing our dreams, we must make our teamwork stronger, all of us were involved in what we were doing best taking ownership as well as keeping everything clear. Eventually we were able to complete our work ahead of the deadlines put in place. No one hesitated as we approached the Adjourning phase. We were all determined to pass and finish early. We maintained open communication lines which facilitated easy grading, submission and document access.
Team power bases and influence In Raven’s Power bases and influence the five dynamics. Referent power was shown through personal likability and respect. This was displayed during our interactive team meetings where all ideas were considered, and all advice was listened to. Expert power is linked to individual skills and talents. This was shown by Sarah and Bradley who navigated through the technical aspects of our meetings by guiding us to Google Docs and Google Slides.
Legitimate power is obtained from a team leader, but our team operated as a democracy therefore, legitimate power was not required as final decisions were made by voting on ideas. The reward system encouraged everyone to work together to ensure the presentation was completed prior to June 1st while coercive power forces others to do what they would rather not. This was not needed as we all followed meeting schedules, tasks and deadlines accordingly. Team strengths and weaknesses Key strengths of our team were our strong communication skills and collaboration style. Open and effective communication allowed us to share ideas, provide feedback, and address any challenges effortlessly. Our team collaboration was seamless, we worked together towards our common goals by pulling each team members unique strengths and expertise. Two weakness we faced was a lack of creativity in our approach to problem-solving and constructive feedback. Without any input from others, team members lack awareness of their strengths and weaknesses, leading to stunted growth of their
C205 Leading Teams Task 2 performance. Individual improvement requires feedback to inform one about his progress and areas for improvement. We know the importance of thinking outside the box to improve our performance. Nevertheless, we know that sharing opinions and ideas could sometimes be challenging due to the need to
accommodate others' timelines and perspectives. Regardless we decided to value of diverse viewpoints and create a supportive environment where everyone felt empowered to contribute their thoughts.
Recommendation
First promote active listening and sharing of ideas more effectively. Using these actions team members can gain a better understanding of other’s viewpoints. Secondly, a performance evaluation system that can contribute to improving a team’s performance. This will identify strengths and areas of development improving collaboration and performance leading to greater results. Justification for recommendation The team could have implemented regular team-building exercises focused on enhancing active listening skills this can eliminate avoid misunderstandings and conflicts that may arise due to communication barriers.
Idea-sharing through regular brainstorming sessions or open forums. During the google team live we could have greatly benefited from the use of a project management tool. We could have documented any outstanding task along with assigning responsibilities to ensure alignment, track progress and ensure timely completion of milestones. Here communication gaps are reduced, and everyone understands their roles.