Tenhagen_Short_Paper_8-2

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Ted Tenhagen 8-2 Short Paper: Monitoring and Controlling Projects QSO-640-X5527 July 29 th , 2022

Tenhagen 2 Monitoring Tasks To effectively monitor the tasks that are involved in a project, you as the project manager should begin as soon as the project starts and then continue monitoring them until the project is completed (Miller, 2017). Throughout the project, the PM (project manager) is the member of the team who should distribute the tasks of the project to the team members who could perform the task best. The PM should also make sure that the assigned tasks are completed in a timely manner to avoid delays. Due to the position they have in the team, the PM is the one who should know the strengths of each team member and could help to avoid setting a team member up for failure by assigning them tasks that they are not equipped to handle. A major component of monitoring the tasks involved in the project is to make sure that the team is hitting the milestones planned by the scheduling committee. Directing Resources Once the project has begun, with the tasks assigned to the appropriate team members and the project milestones laid out to the team, the PM needs to make sure that the resources the team needs are allocated in the most efficient way possible. This can be done by creating a budget for each task and then combining them based on the milestone they are a part of. The PM should also be the one to determine the best route forward should one of the tasks/milestones either becomes more expensive than planned or takes a longer amount of time. The allocating of resources extends to more than just the finances of the project though, since they need to make sure the proper amount of team members are assigned to each task and the proper time is dedicated to completing the milestones. Managing Change Requests

Tenhagen 3 A change request is exactly what it sounds like, a request to alter some aspect of the project that is currently being worked on (McAbee, 2020). When a change request is given to the team by either the client or the project planning commie, the PM needs to make sure the team is equipped to complete the newly proposed changes after making sure the changes can be completed. Determining the impact the change will have on the project is the first step in seeing if the change request can be completed by the team. Examples of a change request being unable to be processed by the team would be if the request could force the project to go over budget or fall past the deadline or if there was no way to fit it into the already established timeline. Should the change request be unable to be completed by the team, the PM needs to communicate that to the appropriate party and find a middle ground. Preparing for Project Closure Towards the end of the project, the PM should prepare the team for the next project in their schedule by performing a number of closing tasks. Performing the task would help the PM to make sure that no milestones were improperly completed and that the project as a whole is delivered to the appropriate party on time. There are seven main steps that are needed to be completed by the project manager in order to properly complete the project. Those steps are to formally transfer the deliverables, confirm the project completion with the team, review all of the documentation, release the resources used for the completed project so that they can be used elsewhere, conduct a project review with the team, archive the documents created for the project, and finally celebrate the successful completion of the project with the team (Lucid Content Team, 2019).

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Tenhagen 4 Sources Lucid Content Team. (2019, August 19). Get it done: Nailing the Project Management Closure Process . 7 Steps to Nail the Project Management Closure Process | Lucidchart Blog. Retrieved July 29, 2022, from https://www.lucidchart.com/blog/nailing-the-project- management-closure-process. McAbee, J. (2020, August 28). Top tips for change request management . Wrike. Retrieved July 29, 2022, from https://www.wrike.com/blog/change-request-management-top-tips/. Miller, K. (2019, February 4). What does a project manager do? What Does a Project Manager Do? | Roles and Responsibilities. Retrieved July 29, 2022, from https://www.northeastern.edu/graduate/blog/project-manager-responsibilities/.

Tenhagen_Short_Paper_8-2

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