Chapter 2, Problem 2.1UYK

Program Plan Intro

Collaboration:

• Collaboration is nothing, but group of people working together.
  • To achieve common objective
  • Trust each other in the team
  • Clarifies the roles
• In this process, people spend time on discussions so as to accomplish the task as a team and set team to achieve the common goal.
• Helps team to,
  • Analyze
  • Construct knowledge
  • Collectively solving the issues.
• For collaborative team to be successful, members must provide and receive critical feedback.

Explanation of Solution

Team collaboration:

Collaborative work is being promoted in both inter and intra organization aspects. Team works in a collaborative manner only when knowledge is shared among the team members and the tools are shared among them.

“Yes”, my team worked in a collaborative manner as the given resources were shared among the team members and they shared their knowledge with each other so as to support the progress of project and the team respectively and team members even encouraged critical feedback.

Two key characteristics of collaboration:

During collaborative work, if one of the team members has produced a document, then in the next step, other team members review the document and then a critical feedback is given.

• Now, the feedback is taken into consideration and the first version of the document is modified accordingly.
• Then the second version of the document is produced which is then reviewed again by other team members and again based on the feedback the document is revised, this process is called iteration, which is done until the best result is produced.
• This shows that iteration and feedback are required in a team to get the best outcome.

“Yes”, feedback and iteration were involved to produce the effective versions of the document required for the project.

• When the first version of the project document was prepared then it was sent for the revision, where the document was modified and the second version was produced, based on the feedback of the members, this cycle was continued until the best version was derived.
• This way both feedback and iteration was used in our project.

Collaborative information system:

In our team, the members were assigned with some tasks as per the task list made by the members.

• As it is known that if a member is responsible for some task, it means he should take care that the task is completed within the assigned time and with the help of other team members in a collaborative manner.
• When it is necessary to complete a task, then generally the team members focus on sharing the knowledge and information they have regarding the particular aspect of the project with other team members, so that the task has a successful outcome.

If collaborative information systems are not used:

Without the use of collaborative information systems, the best version of the document cannot be derived as there will not be any steps like feedback and iteration.

• The individuals cannot expand their knowledge by sharing the knowledge of each individual, as it is only supported in collaborative information system.
• The task can be completed quickly and within the specified time as the task will be divided and all the members will work collectively to complete the give task.
• Collaborative information system also helps members to improve their decision-making skills, leadership qualities, and skills to work in team while cooperating with other team members.

If collaborative information systems are used:

With the use of collaborative information system, team members can widen their scope of knowledge and by working on a project together, the team may derive the best outcome, as there will be feedback and iteration.

• The skills like decision making, leadership, and working in a team without any disputes with the members, which an individual can acquire while working in a collaborative manner can be improved.
• The project is not a success until the time it is delivered within the given time, so with the help of collaborative information system, the task can be completed within the given time