Chapter 2.9, Problem 2.7ARQ

Explanation of Solution

Managing tasks using collaboration tools:

Managing tasks in a team is nothing but dividing the task within the team members and letting the members know about the resources that can be accessed to complete the task and the time limit within which the task should be completed. Managing the task using a lit is very critical for the progress of a team. To use the task list effectively the members should share the list among the members.

Sharing the spreadsheet on google drive:

• In this process each and every team member needs to have a google account and then one of the members have to create a folder and give the edit permission to everyone present in the team and at last a task spreadsheet is to be created on that folder.

Sharing the task list using Microsoft SharePoint:

• SharePoint already includes built-in content type to manage task lists. In this, the standard task list can be customized according to the user requirement and for different users many different views of the list can be constructed.

The task list should contain the description that is worded and specific so that it becomes easy to decide to know whether the task was completed. The members should be responsible for accomplishing some task, which means the person should see to it that the task should be completed within the given time. A task list is not a proper task list if the tasks do not have a date by which they need to be accomplished.

Example:

“Create a document with proper requirements” is not an effective one until all the team members know the proper requirements that should be present in a document.

“Define the contents of the requirements document for the ABC project.” is a better one.

Advantages to the team using SharePoint:

Advantages of using SharePoint product in the teams are,

• SharePoint is a tool for content sharing.
• Documents can be managed.
• Employee collaboration.
• Process automation...