BSBPMG633 ASSESSMENT TASK 3

BSBPMG633 Appendices and Templates Version 2.0, September 2023 Page 1 of 7 ASSESSMENT TASK 3 1. Create a Risk Management Plan Appendix 8 – Risk Management Plan Risk Consequenc es Severi ty Rating (0 – 5) Likeliho od rating (0 – 5) Risk rating (likeliho od x severity ) Risk strategies, treatment and control Person responsi ble Project delays due to unforeseen circumstan ces such as staff turnover or resource constraints. Potential financial losses due to extended project timelines. 4 3 12 - Identify and document key dependenci es and critical resources for each project. Program Manager (Komang ) - Economic downturn affecting revenue targets. - Reduced profitability, affecting the ability to achieve a 10% profit target. 4 2 8 - Monitor industry trends and adjust services accordingly. Operatio ns Manager (Donna Chishol m) - Lack of diversity and inclusivity initiatives causing issues with employee satisfaction - Employee disengagem ent, potential staff turnover. 3 3 9 Develop and implement a comprehen sive Diversity and HR Manager (Lisa Smith)

BSBPMG633 Appendices and Templates Version 2.0, September 2023 Page 2 of 7 and customer perception. Inclusion Strategy.

BSBPMG633 Appendices and Templates Version 2.0, September 2023 Page 4 of 7 • Encourage structured feedback mechanisms to gather insights from employees at all levels. Action plan for capturing lessons learned from relevant stakeholders. • Conduct regular post-project or post-program reviews to assess achievements and setbacks. • Identify key stakeholders to participate in these reviews, including program managers, project teams, and client representatives. • Use structured templates and forms to collect information on lessons learned. • Encourage participants to provide insights on what went well, what didn't, and potential areas for improvement. • Facilitate open discussions and brainstorming sessions during review meetings. • Document the lessons learned, and categorize them by project or program for future reference. • Share the lessons learned within the organization, ensuring transparency and accountability. Sources of information on lessons learned. • Post-project or program review reports. • Stakeholder feedback and surveys. • Project documentation and reports. • Incident reports, if applicable. • Program and project managers' reflections. • Formal evaluations and audits. 2. Write an email bulletin to stakeholders Subject: Monthly Program Bulletin - Embracing Lessons Learned Dear Program Team,

BSBPMG633 Appendices and Templates Version 2.0, September 2023 Page 5 of 7 I hope this message finds you well. As part of our commitment to fostering a culture of continuous learning and improvement, I'd like to introduce our new monthly program bulletin, where we will share valuable insights, tips, and resources to enhance our collective knowledge and performance. For this month's bulletin, we've selected an informative article from Project Smart, titled "Lessons Learned: The Importance of Reflecting and Reviewing." You can access the article here: Read Article. Key Points from the Article: 1. Reflecting on Past Experiences: The article emphasizes the significance of reflecting on our past experiences, whether they were successful or challenging. It's through this reflection that we can extract valuable lessons and insights for future endeavors. 2. Continuous Improvement: By reviewing our practices and projects, we have the opportunity to identify areas where improvements can be made. This is essential for enhancing our efficiency, effectiveness, and overall performance. 3. Fostering a Learning Culture: The article highlights that organizations that embrace a culture of learning tend to thrive. Open discussions, sharing experiences, and encouraging team members to reflect on their work are key components of such a culture. 4. Applying Lessons Learned: Perhaps the most crucial aspect is applying the lessons we've gleaned from our experiences. It's not enough to document what went well or what didn't; we must actively integrate these insights into our future projects. Why Reflection and Review Matter: The ability to reflect on and review our practice is fundamental for several reasons: • Enhancing Performance: It allows us to identify areas of improvement, make better decisions, and work more efficiently. • Minimizing Errors: Reflecting on past mistakes helps us avoid making the same errors in the future, reducing risks and costs. • Innovation and Growth: Learning from our experiences can lead to innovation and continuous growth. • Strengthening Collaboration: Sharing lessons learned promotes teamwork and collaboration. Encouraging You to Reflect and Review:

BSBPMG633 Appendices and Templates Version 2.0, September 2023 Page 7 of 7 Self-Reflection: I take the feedback I've received seriously and see it as an opportunity for personal and professional growth. Leadership is an ongoing journey, and there is always room for improvement. It's important to recognize both my strengths and areas that need development. Improvement Strategies: To enhance my future leadership, I am committed to the following strategies: 1. Delegation: I will work on delegating responsibilities more effectively, empowering team members to take ownership of their tasks while providing necessary support. 2. Time Management: I will focus on improving my time management skills to ensure that I allocate sufficient time to critical leadership tasks and maintain a healthy work-life balance. 3. Adaptability: I will work on my adaptability to be more responsive to change, embrace innovation, and handle unexpected challenges with composure. 4. Continual Feedback: I will continue to seek feedback from my team and stakeholders to ensure that I remain aware of my progress and areas for improvement. Opportunities for Improvement: Several opportunities exist to help me make the improvements needed for future leadership: 1. Mentorship: Seeking mentorship from experienced leaders can provide valuable insights and guidance. 2. Training and Development: Participating in leadership development programs, workshops, and courses can enhance my leadership skills. 3. Peer Collaboration: Collaborating with peers and fellow leaders to share experiences and best practices can offer valuable perspectives. 4. Self-Reflection: Regular self-reflection, journaling, and setting personal goals can be powerful tools for self-improvement. In conclusion, my leadership journey is a continuous learning process. I value the feedback I have received and consider it an essential part of my growth as a leader. By addressing areas for improvement and seizing opportunities for growth, I am committed to evolving as a more effective and adaptable leader in the future.