BSBWOR404 Develop Work Priorities

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Magill College *

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302

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Management

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Nov 24, 2024

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BSBWOR404 Develop Work Priorities Task 1: Plan and complete own work Schedule In this task, you will demonstrate your skills in developing and implementing a Study Group Plan to support your learning over a four-week period. You will then develop and implement a Personal Schedule to ensure you achieve the objectives set in the Study Group Plan. 1.1 Prepare Study Group Plan R 1. prepare a ‘Study Group Plan’ which consists of the following:  list the objectives  identify a minimum of three tasks  provide a rationale for these objectives and tasks  calculate the budget for a Study Group team of three people  summarise how the budget can be used R 2. Create your Study Plan using an appropriate spreadsheet software. R 3. word count is approximately 100 words. 1.2 Identify factors and establish contingencies R 1. identify four factors to cover their Tasks R 2. provide a contingency for each factor R 3. update the ‘Study Group Plan’ R 4. Insert your contingencies in your Study Plan. Attach your Study Plan to your Student Assessment Workbook. R 5. word count is not critical. 1.3 Develop Personal Schedule R 1. prepare a ‘Personal Schedule Plan’ in accordance to the organisational procedures which must:  list a minimum of two actions to achieve each task in the ‘Study Group Plan’  list dates for the completion of each action  include a column for results and a column for contingencies to be document in Task 1.4 R 2. Create your Personal Schedule using an appropriate spreadsheet software. R 3. word count is not critical. 1.4 Use business technology to manage Schedule

R 1. implemented the ‘Personal Schedule Plan’ for a four-week period:  entered results for the actions  if a result was not achieved documented the issue  implemented and documented contingencies applied R 2. Monitor and enter results in your Personal Schedule. R 3. word count was not critical. 1.5 Store and maintain documents in accordance with organisational procedures R 1. keep documents organised according to organisational procedures R 2. provide a screenshot of your files and file-folder structure in your Student Assessment Workbook. Knowing how to prioritize work affects the success of your project, the engagement of your team, and your role as a leader. All projects—especially large, complex projects—need clear priorities. Easier said than done. Especially when every task appears to be priority number #1 and screaming for your attention. You can count on technical projects, no matter how well-planned, to involve change orders, re-prioritization and the regular appearance of surprises. It’s just the natural order of things. Prioritization is the process of determining the level of importance and urgency of a task, thing or event. It’s a key skill for any working professional and is absolutely essential for project managers to master. Smart prioritization is a vital part of LiquidPlanner’s Planning Intelligence philosophy to align people, priorities and projects. One of the biggest challenges for project managers and team leaders is accurately prioritizing the work that matters on a daily basis. Even if you have the best project management software , you’re the one who enters information into the tool. And, you don’t want to fall into the role of crying “top priority” for every other project that comes down the pike. Just as you have to be diligent and have the right kind of project insight to ensure that nobody’s working on yesterday’s priorities. It takes a lot of practice and time management to get this right. To help you manage your team’s workload and hit deadlines on time, here are 6 steps to prioritizing projects that have a lot of moving parts. 1. Collect a list of all your tasks.

Pull together everything you could possibly consider getting done in a day. Don’t worry about the order or the number of items upfront. This will help you frame up how and when to allocate your time wisely. Having trouble organizing your tasks in one central location? Check out LiquidPlanner’s project management software which uses smart prioritization as one of it’s 6 Planning Intelligence solutions. It helps teams come up with more realistic estimates for your tasks while answering the question, when? 2. Identify urgent vs. important. The next step is to see if you have any tasks that need immediate attention. We’re talking about work that, if not completed by the end of the day or in the next several hours, will have serious negative consequences (missed client deadline; missed publication or release deadlines, etc.). Allocate time to prioritizing your most urgent tasks earlier in the day. If you push these to a later period, you’re at risk of being too busy as the day runs on. Prioritizing based on urgency also alleviates some of the stress when approaching a tight deadline or high pressure workload demands. Check to see if there are any high-priority dependencies that rely on you finishing up a piece of work now. Be sure to contact any member of your team that can help finish any dependencies earlier in the day. 3. Assess the value of your tasks. Take a look at your important work and identify what carries the highest value to your business and organization. As a general practice, you want to recognize exactly which types of tasks are critical and have top priority over the others. For example, focus on client projects before internal work; setting up the new CEO’s computer before re-configuring the database; answering support tickets before writing training materials, and so on. Another way to assess value is to look at how many people are impacted by your work. In general, the more people involved or impacted, the higher the stakes. Below are some helpful references to assess the value and importance of your tasks.  Critical priorities are time sensitive and high value. These include tasks dealing with crises or strict client deadlines.  High value tasks that are not time sensitive should be considered high priorities . These are tasks that involve thinking, planning and collaboration.  Medium priorities can be time sensitive but not high in value. Meetings, email communications, and project organizing can fall into this category.  Low priority projects and tasks are ones that are not time sensitive and do not have high value. You can push these priorities later in the week or drop them entirely.

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Priorities management is the practice of focusing time and resources towards work, projects, and tasks that affect high-value projects, accounts, and long-term goals. Priority management is an essential part of time management and project management, where project managers adjust resources, schedules, and tasks to deliver projects on time and within scope. Priorities management is an important technique because you don’t want to be fighting fires constantly in your team.  Triage tasks. You also don’t want them to just pick up a task as soon as it comes in, leaving other tasks incomplete, especially if the older task is more of a priority.  Manage workloads. Learning how to manage your work effectively so you can do the things you need to do will make sure that you and the team are aligned with the business goals and needs.  Keep projects on track. Having the ability to work with the team to prioritize certain tasks will enable you to keep on track with the project.  Visualise your project. Being able to see what tasks you have to do is also important. Scheduling them with a time of how long it should take will be worth it to see what you have left that needs doing to hit certain deadlines within the project.  Build teamwork and work/life balance. Prioritizing tasks will also help you and the team with work/life balance. Knowing what you have to do each day and in what order makes you more productive, a more cohesive team and means that as people can pitch in on urgent tasks, no-one is left behind.

BSBWOR404 Develop Work Priorities

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