Knowledge Assessment for BSBPMG530: Project Scope Management

Knowledge assessment Criteria Unit code and name BSBPMG530 | Manage project scope Qualification/Course code and name BSB50820 | Diploma of Project Management Student details Student number Student name Assessment declaration Note: If you are an online student, you will be required to complete this declaration on the TAFE NSW online learning platform when you upload your assessment. This assessment is my original work and has not been:  plagiarised or copied from any source without providing due acknowledgement.  written for me by any other person except where such collaboration has been authorised by the Teacher/Assessor concerned. Student signature and date

Multiple choice questions Read each question carefully and answer by selecting the appropriate response. 1. Which of the following are typical components of documenting a project scope management plan? Table 1 Multiple choice Answer choices Select the correct answer/s a) Process that specifies how formal acceptance of the completed project deliverables will be obtained X b) Process that establishes how the WBS will be maintained and approved X c) Process that accepts all scope change requests raised by the client d) Process to control how requests for changes to the detailed project scope statement will be processed X e) Creation of the WBS from the detailed project scope statement X f) Preparing a detailed project scope statement X 2. What does the weighted or equivalent unit method mean for measuring work outcomes and progress against project plan in the control scope stage? Table 2 Multiple choice Answer choices Select the correct answer/s a) This method is used to determine the percentage of the work completed and the percentage of the work that is still yet to be completed. b) This method is used when tasks tend to occur over a longer duration time and include multiple subtasks, where subtasks can have different units of measurements. X

Answer choices Select the correct answer/s c) This method is used for projects that involve subtasks that need to be completed in an orderly fashion. d) This method is used when project tasks are repeatedly done. Assuming that each task is completed at the same amount of time, resources, and effort, each task is counted and totalled. 3. A key component when documenting a scope management plan is the work breakdown structure. What are organisational process assets within the context of developing a work breakdown structure? Table 3 Multiple choice Answer choices Select the correct answer/s a) This refers to internal and external factors that influence the whole project. Internal factors include the structure and culture of the organisation, employee skills and performance, and organisational guidelines and policies. On the other hand, external factors include government and industry regulations, political and economic conditions, and country culture. b) This contains the project scope statement and documented requirements. These two items serve as basis in creating the WBS since they define the boundaries of the project and the outputs that are to be delivered. c) This refers to both the general processes and procedures the organisation adopts or utilises, and the information database which includes historical information, lessons learnt, measurement database and files from previous projects the organisation can refer to. X 4. Which of the following activities are involved in the decomposition method used to segment the work breakdown structure (WBS) when documenting a scope management plan? Table 5 Multiple choice

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Answer choices Select the correct answer/s a) identifying and analysing the deliverables and related work X b) identifying scope management issues and recommending improvements for future projects c) structuring and organising the WBS X d) decomposing the upper WBS levels into lower-level detailed components X e) developing and assigning identification codes to the WBS components X f) verifying that the degree of decomposition of the deliverables is appropriate. X 5. Review the following procedures and select the most appropriate one that follows a formal change control process. Table 6 Multiple choice Answer choices Select the correct answer/s a) Weekly emails of containing the change request to the project manager and client from the project team. b) Telephone calls from the client to the project team requesting the scope change on an as need basis. c) A face-to-face meeting supplemented with an email detailing the change request and containing a change request form sent from the project team member to the project manager and client on an as needs basis X d) Weekly face to face meetings communicating the change requests hosted by the project manager to the project team.

6. The following paragraph describes a scope management issue. This issue appears in the form of missing important details during scope management, lack of communication with clients and project team members, and absence of prioritisation. Which of the following scope management issues is the paragraph addressing ? Table 7 Multiple choice Answer choices Select the correct answer/s a) Frequent scope changes b) Incompetent personnel c) Client dissatisfaction d) Scope elicitation issues x 7. Developing and confirming a project’s life cycle is an integral part of project authorisation activities. WBS, milestones, cost estimates, project scheduling timelines are examples of documents that can be composed at which stage of the project lifecycle? Table 8 Multiple choice Answer choices Select the correct answer/s a) Initiation Stage b) Closure Stage c) Monitoring Stage d) Planning Stage x

8. In order to obtain authorisation to expend resources, you must develop appropriate project authorisation documentation. Which of the following are examples of project initiation documentation? Table 9 Multiple choice Answer choices Select the correct answer/s a) Project charter x b) Statement of work x c) Lessons learnt log d) Risk analysis x 9. What improvement is recommended to address project team member underperformance? Table 10 Multiple choice Answer choices Select the correct answer/s a) Project managers must educate and accentuate the risks of unplanned and undocumented modifications to the project stakeholders and team members. In the same way, project managers must accentuate the importance of observing the formal change- control process. b) The organisation should provide training to project managers and team members. X c) Proper scope definition in the planning stage; Involving clients and/or stakeholders in the process of analysing whether the value of implementing the proposed changes minus all of its negative impact is worth more than the cost of not implementing them. d) Peer reviews by experienced project managers outside the organisation may be conducted to examine any inconsistency or disparity from the scope description.

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Matching questions Read each question carefully and answer by selecting the correct matching response. 10. Match the factors that are likely to impact project scope with each of their definitions. Table 11 Matching Description Answer The limiting factors related to leadership and how management procedures are performed by the project manager Managerial constraints The relevant state requirements and regulations that you have to comply with to perform project works Legal and regulatory constraints These are unexpected conditions that may affect the project scope and the whole project negatively. Internal/External risks These are limiting factors related to time, such as project schedule and timeline Time constraints This may happen when project scope management is not properly communicated with stakeholders. Additionally, this may happen when risks arise or when stakeholder satisfaction is not met. Changes in stakeholder requirements The tools to perform the work efficiently and effectively, and team members who are skilled and competent to carry out the work Resources 11. Match the methods for measuring work outcomes and progress against plans with each of their definitions. Table 12 Matching

Description Answer This method is used to determine the percentage of the work completed and the percentage of the work that is still yet to be completed. Start/finish This method presents the relationship between an output and a benefit by considering a project outcome. It gives you an idea of which benefits are highly essential and which are in jeopardy. This tool is especially essential in cases where scope changes occur since this shows how the changes can affect the benefits. Product-Benefit Matrix Also known as the ‘steps’ method, this is used for projects that involve subtasks that need to be completed in an orderly fashion. Incremental milestones This method presents the relationship between two benefits. It gives you an idea of which two benefits are highly correlated or inconsistent, and which benefits are jeopardised. Benefit-Benefit Matrix 12. There are various project management tools available for the management of project scope during the implementation stage. Match the project management tools to their definitions. Table 13 Matching Description Answer Shows the logical order of tasks to be performed over a period of time. It can be used to identify milestones and critical path of the project. Logic Network Tool that contains a series of questions to elicit information and feedback from a number of respondents Questionnaires and Surveys Dividing the total scope of work into smaller, more detailed and manageable tasks. WBS Dividing the total scope of the product into smaller, more detailed and manageable products. PBS A type of bar chart wherein tasks are listed on the vertical axis and time intervals are placed on the horizontal axis. Gantt Chart A chart that displays the amount of time needed to accomplish a task and the minimum time required to complete the total project PERT Chart

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True or false questions 13. Which of the following are events that are likely to trigger the need for formal change control processes? Read the statements carefully and indicate True or False . Table 14 True or false Statement True or False The deliverables meeting quality requirements. F The deliverables may not be what the client wanted, even though they were covered in the project plan. T Key people responsible for producing the deliverables may no longer be available to work on them. T The deliverables may take more time than initially planned. T Supplier or contractor closing business. T Additional quality requirements (such as new legislation or changes in standards) that will render the deliverables non-compliant. T 14. Understanding and confirming your roles and responsibilities as a project manager with an appropriate authority is a crucial project authorisation activity. Read the following statements regarding the typical roles and responsibilities of a project manager and indicate True or False . Table 15 True or False Answer choices True or False The project manager must fully understand and know the reason why the project is initiated and what the key stakeholders’ expectations are, as well as all the deliverables of the project. T The project manager is responsible for developing and documenting processes on how the scope and any changes to it will be managed throughout the project. T The project manager is responsible for developing and documenting cost baselines for the project while taking into account factors that may impact them. T The project manager is not responsible for determining human resource F

Answer choices True or False needs of the project as this responsibility is given to the firm’s HR department.

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Ordering questions 15. Indicate the correct order for the formal change-control process. Table 16 Ordering Steps/Process Order The appropriate stakeholder considers the change request. The stakeholder then advises the project manager. 4 Project manager issues the change request to the appropriate stakeholder for approval. Impact analysis is performed in this process to analyse the effects of implementing changes, as well as the effects when the changes are to be rejected. 3 The scope changes must be appropriately reported to all team members, stakeholders and appropriate personnel. 6 Details of the proposed change are communicated to the project manager by all personnel involved in the project such as relevant stakeholders, the project team, clients, etc. 1 The project manager provides updates to the project plan and other documentation where required. 5 The project manager drafts the change request. 2 16. List the steps in developing procedures to obtain project authorisation Table 17 Ordering Steps/Process Order List the names of the appropriate authorities, their titles or roles in the organisation, and their title or role description. 4 List the necessary documents for project authorisation. These documents can include scope statements, cost estimates, letter or intent. 1 Outline the processes involved in completing the necessary documents. For example, in making a business case. 2 Specify the procedures for how documents will be circulated or communicated among the appropriate authorities. 5 Indicate the levels of approval for each document to be prepared. In other words, for each document, you must list down the appropriate authorities 3

whose approval is required in chronological order.

BSBPMG530_AE_Kn1of2 (2)

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