Assessment I - Work Health and Safety

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T-1.8.1_v3 Details of Assessment Term and Year 4, 2021 Time allowed 7 weeks Assessment No 1 Assessment Weighting 100% Assessment Type Knowledge Evidence & WHSMS Implementation Project Due Date Week 7 Room Zoom Details of Subject Qualification BSB50420 Diploma of Leadership and Management Subject Name Work Health and Safety Details of Unit(s) of competency Unit Code (s) and Names BSBWHS521Ensure a safe workplace for a work area Details of Student Student Name College AAI (PERTH) Student ID Student Declaration: I declare that the work submitted is my own and has not been copied or plagiarised from any person or source. I acknowledge that I understand the requirements to complete the assessment tasks. I am also aware of my right to appeal. The feedback session schedule and reassessment procedure were explained to me. Student’s Signature: ____________________ Date: _____/_____/_________ Details of Assessor Assessor’s Name DADUL BHUTIA Assessment Outcome Assessment Result Competent Not Yet Competent Marks /100 Feedback to Student Progressive feedback to students, identifying gaps in competency and comments on positive improvements: Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student. Student attended the feedback session. Student did not attend the feedback session. Assessor’s Signature: ___________________ Date: _____/_____/________ Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 1
T-1.8.1_v3 Purpose of the Assessment The purpose of this assessment is to assess the student in the following learning outcomes: Competent (C) Not Yet Competent (NYC) KNOWLEDGE EVIDENCE – PART A details of relevant WHS laws relating to ensuring a safe workplace WHS organisational policies, procedures, programs and practices required for the performance evidence hazard identification and risk-management processes key principles, uses and components of the hierarchy of control measures and procedures for applying it in the workplace organisational and WHS legislative reporting requirements PERFORMANCE CRITERIA – PART B 1.1 Locate, adapt, adopt and communicate WHS policies that define the organisation’s commitment to complying with WHS laws 1.2 Identify duty holders and define WHS responsibilities for all workplace personnel in the work area according to WHS laws, policies, procedures and programs 1.3 Identify and approve financial and human resources required by the WHS management system (WHSMS) according to organisational procedures 2.1 Work with required personnel to set up and maintain consultative arrangements according to required WHS laws 2.2 Resolve issues raised through participation and consultation arrangements according to required WHS laws and organisational protocols 2.3 Provide information about consultation and participation outcomes to required personnel according to organisational policies and procedures 3.1 Develop procedures for ongoing hazard identification, and assessment and control of associated risks 3.2 Include hazard identification at the planning, design and evaluation stages of any workplace change to ensure that new hazards are not created by proposed changes and existing hazards are controlled 3.3 Develop and maintain procedures for selecting and implementing risk controls according to the hierarchy of control measures and WHS legislative requirements 3.4 Identify inadequacies in existing risk controls according to the hierarchy of control measures and WHS legislative requirements, and promptly provide resources to enable implementation of new measures 3.5 Identify requirements for expert WHS advice, and request this advice as required, according to organisational procedures 4.1 Develop and provide a WHS induction and training program for required personnel in a work area as part of organisation’s training program 4.2 Use a system for WHS recordkeeping to allow identification of patterns of occupational injury and disease in the organisation, and to maintain a Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 2
T-1.8.1_v3 record of WHS decisions made, including reasons for decisions 4.3 Measure and evaluate the WHSMS according to organisation’s quality systems framework 4.4 Develop and implement improvements to WHSMS to achieve organisational WHS objectives according to organisational procedures 4.5 Ensure compliance with WHS legislative framework to achieve, as a minimum, WHS legal requirements Assessment/evidence gathering conditions Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student can only achieve competence when all assessment components listed under “Purpose of the assessment” section are recorded as competent. Your trainer will give you feedback after the completion of each assessment . A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment. Resources required for this Assessment Computer with relevant software applications and access to internet Weekly eLearning notes and resources relevant to the tasks/questions Instructions for Students Please read the following instructions carefully This assessment has to be completed In class At home The assessment is to be completed according to the instructions given by your assessor. Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term. Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency. If you are not sure about any aspects of this assessment, please ask for clarification from your assessor. Please refer to the College re-assessment for more information ( Student Handbook ). ASSESSMENT BRIEF& INSTRUCTIONS Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 3
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T-1.8.1_v3 This assessment comprises both the knowledge evidence in PART A and the evidence on management of WHSMS (Work Health & Safety Management System) Implementation project in PART B. You are required to respond to the knowledge evidence questions (PART A) and as well as complete the implementation project (PART B) to be deemed competent. In this assessment learners are required to establish, maintain and evaluate an organisation’s work health and safety (WHS) policies, procedures and programs in the relevant work area, according to WHS legislative requirements. PART A: KNOWLEDGE EVIDENCE– 25% This assessment comprises the knowledge evidence of the unit BSBWHS521. You are required to respond to the 6 (six) knowledge evidence questions that you must respond in order to be evaluated for the underpinning knowledge requirements attached to the unit. This part of the assessment has been establishedwith the aim to measure your knowledge, skills and attributes in ensuring a safe workplace. Through this assessment you are required to provide evidence of your understanding the Work Health and Safety Act 2011, regulations, and the codes of practice. You will also provide evidence on your knowledge in WHS policies, practices, hazard identification processes, risk controls and legislative and reporting requirements. PART B:WHSMS IMPLEMENTATION PROJECT – 75% Using the WHSMS Implementation Project template provided in this assessment, you are required to implement WHSMS for an enterprise of your choice (within Australia) or use the simulated organisational context of Academies Australasia Group . You will be working to establish, implement, maintain and evaluate a work health and safety (WHS) management system for a work area of an organisation in accordance with WHS legislation including policies, procedures and record keeping. This will also include ensuring organisational WHS compliance, establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS including identifying duty holders, identifying and approving the required resources and developing and implementing a training program. Furthermore, you will need to establish, implement, maintain and evaluate procedures for effectively identifying hazards, and assessing and controlling risks using the hierarchy of risk control. Eventually you will provide information and complete documentation for a WHS management system. Whether you choose your own workplace or the simulated work environment, to demonstrate competency you will need to complete several tasks following the exact structure as mentioned using the implementation project template. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 4
T-1.8.1_v3 PART A: KNOWLEDGE EVIDENCE – 25% This assessment comprises the knowledge evidence of the unit BSBWHS521. You are required to respond to the 6 (six) knowledge evidence questions that you must respond in order to be evaluated for the underpinning knowledge requirements attached to the unit.Use the provided spaces below each question to respond to the question. You can also find the related resources and learning materials in the subject e-learning page. Question 1.Visit the following WHS Act 2011 website and explore PART 1 to PART 5. Identify and summarise PART 1 to PART 5. Limit your total responses within 250 words. (5 marks) WHS Act: https://www.legislation.gov.au/Details/C2017C00305 Summary of PART 1 : Part 1 of WHS Act 2011 is the preliminary part which has four main divisions (Divisions 1, 2, 3 and 4). Division 1, also known as the introduction, is mainly about the short title which is Work Health and Safety Act 2011 and the commencement of the following provisions on 01/01/2014. Division 2, which is about the object of the act which is to provide for a balanced and nationally consistent framework to secure the health safety of workers and workplaces. Division 3 is the interpretation which is about subdivisions 1 and 2 that explains the important definitions and other important terms. Lastly, Division 4 is the last phase of part 1 which is the application of act. Summary of PART 2 : This part explains the main Health and Safety Duties and includes 5 Divisions. Division 1 has the introduction and is mainly about the principles that apply to duty and what is reasonably practicable. Division 2 tackles the primary duty of care to workplace owner, self-employed workers and employees. Division 3 is the further duties of persons conducting businesses or undertakings involving management, fittings or plant at workplaces. Division 4 explains the main duty of workers and other persons at workplace. Lastly, Division 5 explains the offences and penalties incurred on incompliance with health and safety duties. Summary of PART 3 : This part is about incident notification and how it should be strictly complied with. Reporting of notifiable incidents such as death of a person, serious injury and dangerous incident should be reported to avoid future similar incidents. Summary of PART 4 : In this Part, authorised means authorised by a licence, permit, registration or other authority (however described) as required by the regulations. Topics included are requirements for authorisation of workplace, requirements for authorisation of plant or substance, requirements for authorisation of work, requirements for prescribed qualifications or experience and requirements to comply with conditions of authorisation. Summary of PART 5 : This part is about consultation, representation and participation is the said act and includes 8 divisions. Division 1 is Consultation, co-operation and co-ordination between duty holders./ Division 2 Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 5
T-1.8.1_v3 is consultation with workers and duty to consult workers. Division 3 is health and safety representatives that should be elected and determined whether it may be individual or group. Division 4 is about the health and safety committees and the eligibility of the selected individuals to be elected or to vote. Division 5 includes the resolution to issue, health and safety issues. Division 6 is right to cease or direct cessation of unsafe work. Health and safety representative may direct that unsafe work cease Division 7 is about provisional improvement notices that a person is contravening on this Act or has contravened a provision of this Act. Lastly, Division 8 is that nothing in this Part applies to a worker who is a prisoner in custody in a prison or police gaol. Question 2. Visit the following WHS Regulations 2011 website and explore PART 1 to PART 5. Identify and summarise Chapter 2 to Chapter 5. Limit your total responses within 200 words. WHS regulations: https://www.legislation.gov.au/Details/F2011L02664 (4 marks) Summary of Chapter 2 : This chapter is the representation and participation of WHS Regulations 2011. Work groups, health and safety representatives are properly chosen and determined. With Issue Resolution, there should be an agreed procedure with minimum requirements and should have default procedure. Cessation of Unsafe Work that includes the continuity of engagement of worker and Workplace Entry by WHS Entry Permit Holders. Summary of Chapter 3 : This chapter is about the general risk and workplace management. Managing risks to health and safety applies to a person conducting a business or undertaking who has a duty under these Regulations to manage risks to health and safety. Identifying hazards, managing risks to health and safety providing hierarchy of control measures, maintainance of control measures and review of control measures should be observed. With general workplace management, this explains the need to provide training information and instructions, , first aid, emergency plans, PPEs, managing risks from airborne contaminants, remote or isolated work, hazardous atmosphere, storage of flammable and combustible substances and falling objects. Summary of Chapter 4 : This chapter is about the exposure of workers to hazardous works such as noise, hazardous manual tasks, confined spaces, risk of falls, high risk work, demolition work and diving work. All these perilous works should be minimised, or as much as possible, must be controlled. It is important the use of PPEs, use of contingency plans, communication and safety monitoring. Licence work should also be imposed for certain professionalism. Summary of Chapter 5 : This chapter is about plant and structure and its hazard identification, risk assessment and control or Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 6
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T-1.8.1_v3 risk in relation to plant which was manufactured on or before 01/01/2012. This also includes the duties of persons conducting businesses or undertakings that manufacture plant, Duties of persons conducting businesses or undertakings that import plant, duties of persons conducting businesses undertakings that supply plant, Duties of persons conducting businesses or undertakings that install, construct or commission plant, General duties of persons conducting a business or undertaking involving the management or control of plant, Duty of persons conducting a business or undertaking who design plant to record plant design and Registration of plant designs and items of plant. Question 3. Visit the following WHS codes of practice 2011 website and explore the following codes of practice and briefly explain each of the codes of practices. (3 marks) WHS codes of practice: https://www.legislation.gov.au/Details/F2011L02804 Code of practice Brief How to Manage Work Health and Safety Risks To safely manage WHS Risks, the person responsible should know how to identify hazards, assess risks, control risks and review controls. Effective risk management starts with a commitment to health and safety from those who operate and manage the business or undertaking. Managing the Work Environment and Facilities This provides practical guidance for persons conducting a business or undertaking on how to provide and maintain a physical work environment that is without risks to health and safety. Making sure that there is zero hazards in workspace, good lighting and ventilation, facilities for workers such as toilet, staff room, personal storage and emergency plans. Work Health and Safety Consultation, Co-operation and Co-ordination This code provides guidance to persons conducting a business on how to effectively with workers who carry out work for the business or undertaking and who are directly affected by a health and safety matter. It includes information on mechanisms to facilitate worker participation and representation. This Code also provides guidance to duty holders who share responsibility for the same work health and safety matter on how to consult, co-operate and co-ordinate activities with each other. Hazardous Manual Tasks Hazardous manual tasks mean a task that requires a person to lift lower, push, pull, carry or otherwise move, hold or restrain any person, animal or thing that when performed unproperly leads to musculoskeletal disorders. Sing mechanical aids, identifying the tasks, eliminating the risks and using administrative control measures such as job rotation and team handling are some of the factors to consider when doing manual tasks. Managing the Risk of Falls at Workplace Risk of a fall means a circumstance that exposes a worker while at work, or other person while at or in the vicinity of a workplace, to a risk of a fall that is reasonably likely to cause injury to the worker or other person. Identifying hazards, eliminating the risks, minimise the risk( if eliminating not possible), maintain the control measures and reviewing/revising control measures if possible, are the steps on managing risk of falls at workplace. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 7
T-1.8.1_v3 Confined Spaces A confined space is determined by the hazards associated with a set of specific circumstances and not just because work is performed in a small space. Identifying hazards, eliminating the risks, minimise the risk( if eliminating not possible), maintain the control measures and reviewing/revising control measures if possible, are the steps on managing risk of falls at workplace. . Question 4. Describe each of the hierarchy of risk control and explain with an example how they can be applied in the workplace. (6 marks) Control measure Description An example on how it can be applied in the workplace Elimination This is the most effective strategy based on completely removing a material or process causing a hazard. This control measure involves eliminating or removing the risk in its entirety. Prompt repair of damaged equipment eliminates hazards stemming from their malfunction. Substitution The second most effective hazard control involves replacing something that produces a hazard (similar to elimination) with something that does not produce a hazard. Replacing hazardous cleaning agents with environmentally friendly disinfectants. Isolation This control involves separating the hazard or hazardous work practice from employee’s other work areas. Enclosing the machinery or the personnel hence creating an isolating barrier between the hazard and the person by using a barrier. Engineering controls This method of control involves designing and/or adding physical safety features to plant or equipment. Use of hoists, slide boards when transferring patients from bed to chair. Administrative controls It requires systems to be established or amended in order to control the risk presented. Most often it requires the assessment and modification of the task(s) performed. Providing training and information in safe work practices and other workplace health issues so that personnel can work safely. Use personal PPE is not a particularly effective Use of helmet, hard boots, eye Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 8
T-1.8.1_v3 protective equipment (PPE) control method and should only be used: (i) When all other control measures are impractical; or (ii) In conjunction with other more effective, control measures. protection, reflective vest and gloves when working on a construction area. .. Question 5. What incidents must the regulatory authority be notified of? What information has to be included in reports? (3 marks) Notification is required where an incident at a workplace results in death or serious injury. When reporting an incident, all of the lister below should be included in the report: - The name and address or the location of the place where the incident occurred; - The name of any injured persons, the details of the injury and a brief description of what happened; - Contact details of a person at the incident site; and - Whether the police, an ambulance or other emergency service is attending or has attended the scene. Question 6. Explain the four (4) steps within the following figure of hazard identification and risk management process.(4 marks) Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 9
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T-1.8.1_v3 Figure source: https://www.safeworkaustralia.gov.au/risk 01. .Identifying hazards Assessing or finding out what could cause harm. Some hazards are part of the work process, such as mechanical hazards, noise or toxic properties of substances. Other hazards result from equipment or machine failures and misuse, chemical spills and structural failures, or where work demands exceed a worker’s ability to cope. 02. Assess Risk A risk assessment involves considering what could happen if someone is exposed to a hazard and the likelihood of it happening. A risk assessment can help you, as a person conducting a business or undertaking to determine how severe risk is what action should be taken to control risk and how urgent the action needs to be taken. 03. Control Risks This includesthe hierarchy of measures, elimination, substitution isolation and engineering controls, admoinistrative controls, and PPE. 04. Review and maintain control meaures The control measures you, as a person conducting a business or undertaking (PCBU), put in place should be reviewed regularly to make sure they work as planned. Person in charge should be responsible and not to wait until anything happens. KNOWLEDGE EVIDENCE MARKING ALLOCATIONS (Trainer/Assessor use for assessing &marking purposes) Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 10
T-1.8.1_v3 The learner will be assessed on the following knowledge evidence and performance evidence Y/N Marks allocated Marks received Q1. Visit the following WHS Act 2011 website and explore PART 1 to PART 5. Identify and summarise PART 1 to PART 5. Limit your total responses within 250 words. 5 Q2. Visit the following WHS Regulations 2011 website and explore PART 1 to PART 5. Identify and summarise Chapter 2 to Chapter 5. Limit your total responses within 200 words. 4 Q3. Visit the following WHS codes of practice 2011 website and explore the following codes of practice and briefly explain each of the codes of practices. 3 Q4. Describe each of the hierarchy of risk control and explain with an example how they can be applied in the workplace. 6 Q5. What incidents must the regulatory authority be notified of? What information has to be included in reports? 3 Q6. Explain the four (4) steps within the following figure of hazard identification and risk management process. 4 TOTAL MARKS 25 Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 11
T-1.8.1_v3 PART B: WHSMS IMPLEMENTATION PROJECT – 75% SIMULATED WORK ORGANISATION (if not using an organisation of your choice) (Information about the organisation has been sourced from the organisation’s website and other relevant internet sources) Academies Australasia is a leading education provider in Australia offering English language, Senior High School, Singapore Government School Preparatory Certificate, Diploma, Advanced Diploma, Bachelor and Master degree courses. They offer more than 100 qualifications to about 5,000 students across campuses in Sydney, Melbourne, Brisbane, Perth Adelaide, Dubbo and Singapore. Students to the organisation come from over 129 countries. This diverse student population creates a truly unique learning experience for the students planning to undertake Australian qualifications. For more information on Academies Australasia and its operation, please visit the organisation’s website at http://www.academies.edu.au/ . Organisational mission, vision and core values (sourced) Vision: To be the provider of choice to a niche market in vocational education and higher education by offering a select suite of high quality courses that empowers students to flourish and achieve their career goals. To grow as one of the largest educational institutions in Australia and progressively expand in overseas markets. Mission : To provide students with an engaged, high quality academic experience, supported by a proactive service culture and a personal touch. We will achieve this by identifying, developing and delivering industry-relevant and academically-rigorous courses in targeted discipline areas to produce graduates who are work ready. Core Values : “Student-centred” Respect for individuals - students, staff, peers, other stakeholders Act with integrity Uphold equity, access and sustainability principles Encourage free intellectual inquiry through scholarly activities History and Securities Exchange Listing (sourced) The Academies Australasia brand is now also well regarded internationally. It represents a unique education group with a wide range of operations, more than 106 years of experience and high standards. A group established in Australia that does Australia proud. Established in 1908 Academies Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 12
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T-1.8.1_v3 Australasia has been operating for 106 years. It has a long and successful experience in education – going back in excess of 50 years. Listed on the Australian Securities Exchange 37 years ago, it is Australia’s longest listed education group. Public listed status means that apart from having to meet the well regarded and carefully supervised standards of the education sector, Academies Australasia colleges must also comply with the strict financial and reporting regulations of the ASX. Educational and Corporate Partnerships (sourced) Academies Australasia has strong alliances with highly regarded education institutions in Australia. For example, for many years Academies Australasia has collaborated with Blue Mountains International Hotel Management School to offer programmes for their students before they move on to specialised hotel management programmes. Below is a list of Australian and overseas partnerships with Academies Australasia. Educational Partnerships Corporate Partnerships Australia - Blue Mountains International Hotel Management School - Central Queensland University - Charles Darwin University - Charles Sturt University - Curtin University of Technology - Deakin University Australia - Federation University Australia - Griffith University - James Cook University - Southern Cross University - Torrens University - University of Canberra - University of Western Australia - University of Western Sydney - University of New England - University of Tasmania - Victoria University Netherlands - Fontys University of Applied Sciences USA - California State University, Monterey Bay - Asia Society Australia - Australia Taiwan Business Council - Australian Council for Private Education and Training (ACPET) - Council of Private Higher Education (COPHE) - English Australia (EA) - International Education Association Australia (IEAA) - National ELT Accreditation Scheme (NEAS) Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 13
T-1.8.1_v3 Courses and Qualifications offered (sourced) Academies Australasia offers a range of courses that are recognised under the Australian Qualifications Framework (AQF) and that that are accredited by theNational VET Regulator and that are registered onthe Commonwealth Register of Institutions andCourses for Overseas Students (CRICOS). AQF programs are nationally recognised, which means your qualification and skills can be used anywhere in Australia and also provide you with credit towards further study at University. Courses are categorised in distinct levels, from the basic Certificate II up to Advanced Diplomas and Bachelor’s Degrees. Specialisations include Leadership and Management, Travel and Tourism, Hospitality Management, Information Technology, Accounting and Financial Services, Marketing, Project Management, Business, Childcare, Agriculture and so on. Details on the courses offered can be found at http://www.academies.edu.au/our-courses.html#.XEZK61UzbGg . College / Local Facilities (sourced) All campuses of the college have: classrooms equipped with whiteboards, and access to overhead projectors, data projectors, televisions, DVD and video recorders; computer labs with printers and Internet access; and student lounge equipped with kitchen facilities, microwave and vending machines, as well as additional computers with internet access, printers/copiers, etc Wireless internet Student Support Services (sourced) The College offers appropriate support services tostudents to ease the transition into life and study in Australia and allow access to appropriateassistance as needed.Counselling services are available to students inorder to assist them with their career aspirationsand any other matters concerning their study at theCollege. Students with issues regarding thetransition into life and study in Australia shouldcontact the Student Support Officer. The students’ progress is reviewed regularly toensure that they are progressing in accordance withtheir particular program. The College’s StudentSupport Officer and Course Coordinators areavailable for consultation in this matter byappointment (to be organised with StudentServices).Students with any special medical or physicalrequirements should advise the Student SupportOfficer. The College endeavours to assist studentswith special needs to ensure their comfort andconvenience are optimised. Information regardingavailable support services is accessible to students.For the benefit of international students, the Collegemaintains close liaison with Department of HomeAffairs so that applications and any queries can beattended to promptly.Where it is not appropriate for the College, itstrainers or staff to advise on any issue, the studentmay be referred to an external party for advice. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 14
T-1.8.1_v3 Where a student requires more formalisedassistance, recommendations can be provided forappropriate language and/or bridging courses. Access and Equity Policy (sourced) The College is committed to ensuring that all eligiblestudents have access to educational opportunities.The College applies easily defined and tangiblerules in support of access and equity, namely: All students are given fair and reasonable opportunity to attend and complete their training within expected and agreed timeframes. Direct or indirect discrimination is not tolerated and will lead to disciplinary action of the offender if proved. The College believes that opportunities toparticipate in education and training ought to beavailable to all people on an equitable basis. Thepotential for education and training to improve aperson’s life chances, and to give them security andsatisfaction both in work and in life has positiveconsequences for society as well as for theindividual.The College is committed to the creation of aworking and learning environment which caters forthe culturally diverse society in which we live. TheCollege supports laws and policies which eliminatediscrimination and harassment and promote fairtreatment for all. This policy is in line with bestpractice management and is cost effective since itaims to ensure that the community’s entire pool oftalent is drawn upon to create and provide servicesmore representative of, and better suited to,community needs.The College also recognises the need to: identify and remove structural barriers to access and equity in education and training; and encourage the customisation of training delivery which suits the needs of all students and is sensitive to cultural differences Quality Management & Feedback Policy (sourced) Academies Australasia adopts aquality management policy with the aim to achievequality through focusing on customers andcontinuously improving all processes in its corebusiness of vocational education. The College iscommitted to compliance with Australian Government. The College has deliberately emphasised theprinciples of customer focus and continuousimprovement because they are: core to the requirements of the various accreditation authorities; fundamental to the quality management process; and helpful, if correctly followed, to achieving our other goals Diversity Policy (sourced) Diversity refers to all the characteristics that make individuals different from each other. It includes characteristics or factors such as religion, race, ethnicity, language, gender, sexual orientation, disability, age or any other area of potential difference. Academies Australasia is committed to diversity and inclusiveness, and to providing an environment in which employees have equal access Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 15
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T-1.8.1_v3 to opportunities, are treated with fairness and respect, and are not judged by unlawful or irrelevant reference to their attributes. This commitment enables Academies Australasia to attract and retain people with the best skills and abilities. The Academies Australasia workforce comprises many individuals with diverse skills, values, backgrounds and experiences. They have a wide range of qualifications and experience and come from more than 20 countries. The Board renews the Company’s policy on diversity, annually. Academies Australasia has a strong commitment to gender diversity which is demonstrated by an almost equal representation of female and male employees across the Academies Australasia Group. High female participation is reflected at all levels of the organisation including among senior group executives and the Board. Academies Australasia does not favour or discriminate against females. Academies Australasia’s objective is to have an equal balance of male and female employees (excluding academic staff), and at least about 30% of Board and senior group executives being female. Each year the numbers are assessed against these targets. Information Privacy Policy (sourced) The type of information collected and held by theCollege includes: personally identifiable information,including sensitive information, about students (andguardians, where a student is under 18 years ofage) before, during and after the completion oftraining. Consent for student information is gained atapplication via the application and enrolment form.Students are required to declare that theyunderstood the College’s use of personalinformation in the student agreement prior toenrolment.Generally, information is provided to the College bythe individuals themselves. Individuals providepersonal information over the phone, in person,online, via email and by completing various forms. Website: The College website may contain links to otherwebsites. Please be aware that the College is not responsible for the privacy practices of such othersites. If individuals go to other websites, the Collegeadvises caution and to read the related site’sprivacy policy. Direct Marketing: The College practices ethical direct marketing.Where the College is permitted to use or disclosepersonal information for the purpose of directmarketing, it must always: allow an individual torequest not to receive direct marketingcommunications (also known as ‘opting out’), andcomply with that request. The College will, onrequest, provide its source for an individual’spersonal information, unless it is impracticable orunreasonable to do so Work Health and Safety Policy (sourced) The purpose of the New South Wales Work Healthand Safety (WHS) Act is to ensure the health, safetyand welfare of all persons at work. The Act protectsall persons including visitors, customers andcontractors. WHS is the shared responsibility of allmanagement and staff within an organisation. To beeffective, WHS requires the active participation ofboth staff and management. At Academies Australasia, students and staff should avoid wheneverpossible, or otherwise carry out carefully andcorrectly, any lifting. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 16
T-1.8.1_v3 - They should not leave items/cords orobstructions in walkways or passageways. - They should wear footwear appropriate for theactivities that they expect to undertake. Incident/Accident Reporting: The College recognises the duty of care owed to itsstudents and that planning for the management of acritical incident is essential.A critical incident is defined as ‘a traumatic event, orthe threat of such (within or outside Australia), whichcauses extreme stress, fear or injury’.The College has in place efficient, sensitive andsupportive strategies for dealing with a criticalincident and provides support to members of staff,students and others in the community whoareinvolved.If the incident is on the College premises, the firstaction will be to contact the emergency services -fire, ambulance or police – as would be the casewith other WHS matters. The Managing Directormust also be contacted immediately when theincident involves death, serious injury or a threat tolifeor property. If the critical incident involves a student or staffmember and is off-campus, the person receiving theinformation must immediately contact the ManagingDirector or person nominated by him who willcommunicate with other staff as appropriate. All accidents and injuries must be reported toStudent Services and entered in the Critical IncidentReporting and Investigation forms and CriticalIncident Register. The aim of the reporting systemis to prevent accidents from recurring by identifyingthe problem or hazard. Below is the link to some of the organisation's WHS data, templates, forms and procedures. Academies Australasia WHS documents Additional research links on the case organisation You are also encouraged to conduct further Internet research on the case organisation for specific tasks that may require review and analysis of existing organisational information. For example, organisational mission, vision and objectives can be identified from the organisational website and from the annual reports. The following are some links to the organisational information. Organisational website - http://www.academies.edu.au/ Colleges and locations - http://www.academies.edu.au/our-colleges#.XEVLvlUzbGg Annual Reports - http://www.academies.edu.au/Annual-Reports.html#.XEVOpVUzbGg AAPOLY organisational policies - http://www.aapoly.edu.au/organisational-policies FAQs for potential students - http://www.academies.edu.au/faqs.html#.XEVawFUzbGg Corporate Governance Statement and Principles - http://www.academies.edu.au/Governance/Corporate%20Governance%20Statement%202018.pdf Student handbook - http://www.academies.edu.au/pdf/F-2.O.6%20ACA%20Student %20Handbook_VET.pdf Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 17
T-1.8.1_v3 Latest news on Academies - http://www.thebull.com.au/premium/a/75690-cashing-in-on-the- international-student-boom-.html Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 18
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T-1.8.1_v3 CONTEXT & SCENARIO You have recently joined the case organisation (or the organisation of your choice) as the Work Health and Safety Manager at one of the campuses of the institute. Your job role is to ensure a safe workplace environment where various stakeholders visit the premises. You trainer will act as your supervisor for this simulated assessment. You will be progressively completing tasks one after another within the simulated environment (or your preferred business) to complete this assessment task. In the past there were some incidents and near miss severe incidents within some of the premises. Since the operations are growing, the organisation requires a WH&S Manager and WH&S officers in all campuses of the group. Currently, the simulated organisation (or the organisation of your choice) has hired you with the sole purpose of maintaining adequate WH&S (Work Health & Safety) measures in their premises. During your orientation and induction, management has informed you that your job duties and responsibilities include Establish, implement, maintain and evaluate a work health and safety (WHS) management system for the work area in accordance with WHS legislation Review and revise existing WH&S policies, procedures and record keeping Ensure organisational WHS compliance, establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS including identifying duty holders Identify and approve the required resources and developing and implementing a training program Establish, implement, maintain and evaluate procedures for effectively identifying hazards, and assessing and controlling risks using the hierarchy of risk control Provide information and complete documentation for a WHS management system Stakeholders in this context (for the case organisation Academies Australasia) WH&S Manager – You Group General Manager – Your trainer Stakeholders (students, agents, other staff, visitors, management) – Your fellow classmates What is required? Using the WHSMS Implementation Project template provided in this assessment, you are required to implement WHSMS for an enterprise of your choice (within Australia) or use the simulated workplace context of Academies Australasia .Whether you choose your own workplace or the simulated work environment, to demonstrate competency you will need to complete all tasks following the exact structure as mentioned using the implementation project template. PART B: STRUCTURE & MARKING ALLOCATIONS Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 19
T-1.8.1_v3 (Trainer/Assessor use only for marking purposes) STRUCTURE &CONTENT MARKS ALLOCATED MARKS RECEIVED TASK 1: ESTABLISH A WH&S MANAGEMENT SYSTEM IN A WORK AREA a) Locate and adapt WHS policies and communicate WHS policies to stakeholders 6 b) Identify duty holders and define WHS responsibilities for all 4 c) Identify and approve financial and human resources required by WHSMS 4 TASK 2: ESTABLISH AND MAINTAIN COMPLIANT PARTICIPATIVE ARRANGEMENTS a) Work with others (e.g. safety committee members) to setup and maintain consultative arrangements 8 b) Resolve WHS issues raised through consultation based on WHS laws and organisational protocols 4 c) Disseminate information on consultation outcomes to all workers 2 TASK 3: ESTABLISH AND MAINTAIN PROCEDURES FOR IDENTIFYING HAZARDS, ASSESSING & CONTROLLING RISKS a) Develop procedures for ongoing hazard identification, assessment and control of risks 12 b) Inclusion of hazard identification in a workplace change plan 2 c) Develop and maintain procedures for selecting and implementing risk controls 4 d) Identify inadequacies in risk controls and provide resources for new measures 2 e) Identify requirements for expert WHS advice and request for expert advice 2 TASK 4: EVALUATE AND MAINTAIN A WORK AREA WHSMS a) Develop a WHS induction and training program for all workers 5 b) Provide a WHS induction and training for all workers 6 c) Develop, use and maintain a system for WHS recordkeeping and incident reporting 6 d) Evaluate the WHSMS to align with organisational WHS objectives 2 e) Develop a continuous improvement plan for the implemented WHSMS 4 f) Ensure compliance with the WHS legislative framework to meet WHS legal requirements 2 APPENDIX 1 (presentation slides)Refer to TASK 4 B N/A APPENDIX 2 (references and external resources) N/A TOTAL MARKS 75 “WHSMS Implementation Project” template follows next. You are required to complete every section of the template. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 20
T-1.8.1_v3 WORK HEALTH & SAFETY MANAGEMENT SYSTEM Implementation Project Company Name Prepared by: Position: Date: Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 21
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T-1.8.1_v3 TASK 1: ESTABLISH A WH&S MANAGEMENT SYSTEM IN A WORK AREA In TASK 1, you will be establishing a WH&S management system in your work area either in your chosen workplace or the simulated workplace Academies Australasia. To do this, you will need to review and revise WHS policies, communicate to various stakeholders, define WHS responsibilities to staff and duty holders, and approve financial and human resources required for WHSMS (Work Health and Safety Management System). You are required to: a. Locate and adapt WHS policies and communicate WHS policies to stakeholders. b. Identify duty holders and define WHS responsibilities for all. c. Identify and approve financial and human resources required by WHSMS a) In this task you will locate (from the simulated case and from the organisation’s website), adapt and communicate WH&S policies to the stakeholders to explain the organisations commitment to complying WHS laws. Locate and provide a short brief (max 300 words) on existing WH&S policies of the organisation and using an email, communicate this WH&S policy to your stakeholders who this time are the new students to the school. BRIEF FROM YOUR ORGANISATION'S WHS POLICIES Academies Australasia is concerned with respecting the laws and the human being, and from that point we take the laws of NSW seriously, and for this reason, we have a unique objective that is to guarantee the health, safety and well-being of all people, being a student, teacher, employee or any other person who enters our premises. The law protects all persons, including visitors, customers and contractors. The WHS is the shared responsibility of everyone, especially me as the WHS manager, as well as employees of the organization. WH&S Induction Email Template WH & S Management 13 th November 2022 Subject: WHS Policies and Organizations To: The Stakeholders Dear New Students and Agents, Greetings of the day, Kindly see attached file and review our organization format and make sure that we will apply all the WH & S standards and to comply what should we do and make sure to comply it surely. Thanks Shiva Prasad operations manager b) Scenario: Assuming that you are now the in-charge WHS personnel in one of the premises of the simulated workplace. As the person responsible, you have to ensure that everyone knows what WHS is, why WHS is important and what their roles are in regards to WHS. In your simulated workplace, the premise has: 8 student services/reception staff working on every shift 4 academic coordinators 1 student advisor 2 directors/principals 4 IT staff Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 22
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T-1.8.1_v3 6 marketing staff 1 logistics/office all-rounder staff 1 cleaner 2 WHS staff (this includes you as well) Based on the scenario provided above and the knowledge evidence questions in PART A (Q1, Q2 and Q3) that you have completed, you will now identify the duty holders for the simulated workplace premises (or the organisation of your choice). Once identified, you then define/assign the WHS responsibilities for all staff members in your campus/premise. For more information on duty holders and assigning WHS duties, please refer to https://www.comcare.gov.au/promoting/duty_holders . Staff Position WHS Duties and Responsibilities Services/Reception staff Make sure to attend the needs of Students Academic Coordinators In charge for the academic performances Student Advisor The one responsible for the students guidance IT staff In charge for technologies and system Marketing staff Markets the selling products Logistic/all round staff Applicable to any position or can handle under pressure Cleaner Maintains the cleanliness WHS staff In charge for security and safety of everyone. c) Scenario: Based on the previous scenario, you now have the staff members and their allocations of WHS duties. You will have to identify and approve financial and human resources needed for your WHSMS implementation. To do this task, first you conduct a quick physical tour on the premises (campus or office) to identify how many (full time, casual and contracted) staff you will require for this WHS implementation project. Currently, you only have one WHS officer and you as the WHS manager in the campus. Once identified with human resource requirements, you will now need to decide what other financial and physical resources you will need for the premises (e.g. incident report, signs, labels, evacuation instructions, first aid kit). Include all that is required for the premises. Please add more rows for more resources. WHSMS RESOURCE REQUIREMENTS REPORT AND APPROVAL Resource Type (financial, human, physical) Quantity / No. of People Approximate cost required Financial 2 2000 Human 1 1000 Physical 26 26000 Approved by: Name: Shiva Prasad Signature: Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 23
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T-1.8.1_v3 Position: Operations manager Date: TASK 2: ESTABLISH AND MAINTAIN COMPLIANT PARTICIPATIVE ARRANGEMENTS In TASK 2, you will be establishing and maintaining compliant participative arrangements for managing WHS in your work area either in your chosen workplace or the simulated workplace Academies Australasia. To do this, you will work with others to setup consultation arrangements, resolve WHS issues based on consultation outcomes and disseminate consultation outcomes to all workers in your workplace. You are required to: a. Work with others (e.g. safety committee members) to setup and maintain consultative arrangements b. Resolve WHS issues raised through consultation based on WHS laws and organisational protocols c. Disseminate information on consultation outcomes to all workers. a) Scenario: In order to fulfil your duty of care, you must know how to participate in workplace health and safety management according to the procedures of your own work setting.You must also know how to do this within the scope of your own responsibilities and knowledge. Some workplaces may need a mix of HSRs (health and safety representatives), HSCs (health and safety committees) and / or other consultation arrangements tailored to suit the workers and the work environment. In the simulated workplace Academies Australasia where you are appointed, you have figured that you only need a HSC because of the nature of work environment (i.e. that your work area does not have extreme work conditions or use highly hazardous chemicals and machineries).Using your classmates and your trainer as the safety committee members for your simulated organisation (or from your chosen workplace), complete the following WHS consultation and participation requirements. WHS CONSULTATION AND PARTICIPATION Identify your workplace Health and Safety Committee meetings (meeting must be held once every three months) and other requirements. Include all the legal requirements for your safety committee. Venue: Conference Room Date: Every Last Monday of 3rd month ( Quarterly) Committees - Worker/HSR - WHs Practitioner/advisor - Middle Managers - Executive Senior Managers - CEO Head of Agency List the members of your safety committee at your work area (You may include the positions instead of names) - Worker/HSR - WHs practitioner/advisor - Middle manager - Executive senior managers - CEO head of agency Mention the functions of your safety committee Worker/HSR- Workers and Health and HSRs are the people who directly face the hazards of a job, Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 24
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T-1.8.1_v3 and often have valuable knowledge, expertise, and the motivation to improve health and safety. This makes workers central to the process of setting the health and safety standards in the workplace. WHs Practitioner/advisor- WHS Practitioner / Advisors play a key role in ensuring that leaders, managers, workers and Health and Safety Representatives (HSR), are educated and supported to understand their responsibilities under the WHS laws. Your role is an important link in assisting workers to take ownership of their own health and safety outcomes. Middle Managers- The role of a manager as a guide, role model and leader with responsibility to motivate teams to perform and achieve can be both challenging and rewarding. There are many motivators that drive our performance, commitment and engagement. Executive Senior Managers - It provides practical guidance on leadership, consultation and communication to promote and support the importance of a culture of health and safety within a business. CEO Head of Agency - to provide practical guidance through leadership, consultation, and communication to promote and support a culture of health and safety within their business. Using your safety committee members (in this simulated environment your trainer and your classmates), develop/revise at least two standards, rules and/or procedures relating to work, health and safety in your work area. Prevention Prevention is always better than a cure! At the heart of an effective preventative system is compliance with work health and safety obligations and stopping hazards entering the workplace. Information should be provided on developing hazard specific policies and procedures, health and safety in design, safety data analysis, WHS audit, WHS training and education, WHS within procurement, WHS inspection testing and health monitoring, and internal hazard reporting arrangements. Managing hazards An effective risk and hazard management methodology allows an organisation to identify hazards that pose a risk to its workers and resolve them before they cause injury or illness. It should outline the process for identifying hazards within the workplace. Risk, remedy, and resources are provided for specific hazards identified within the WHS Act, Regulations and codes of practice. . b) Scenario: In this task you are required to consult your safety committee members, do a quick physical audit on the premises. You will also check the existing WHS documentation (check if you have any missing WHS documentations) for your workplace and check if any physical resources (e.g. first aid box) are missing. You are required to identify work, health and safety issues at your work area. WHS ISSUES IDENTIFIED AFTER CONSULTATION & COMMITTEE AUDIT (List in bullet points) - First aid kit - Medicine kit - Fire extinguisher - Labelling of hazardous things Based on the work, health and safety issues identified, you will now resolve the issues according to WHS legislation using the recordkeeping below. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 25
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T-1.8.1_v3 WH&S CONSUTLATION MEETING MINUTES FOR RESOLVING ISSUES IDENTIFIED ISSUES MEASURES AND ACTIONS TO RESOLVE ISSUES DEADLINE (e.g. two weeks) Safety officer There should be safety office in case of emergencies One week First aid kits For first aid purposes in case emergencies 2 days Fire Extinguisher In case of fire 2 days Label of hazardous things To avoid poison As soon as possible HSC members present (positions or names) Signatures & Date 13 th Nov 2022 c) After the completion of your WHS consultations and audit, you have also developed action plans in your previous meeting minutes to resolve these issues. At this stage the information has not been passed to all workers in your workplace. You will now disseminate/provide information on consultation outcomes to all workers. Using the email template below and also in your TASK 4(b) you will need to provide information on the meeting outcomes on the WHS audit and consultation that you have conducted. < The Academies Australasia > < 2022-11-15> Subject: Audit result Dear staff members and stakeholders, Good day! This is to submit to your good office the result of our Audit and other related concern with regard to WHS standard and procedures that were got to reach the level required by WHS, also included here were some of the things to be Develop and some are missing and lacking in case of emergency. I am giving you at least 2 days up to two weeks to comply for the said lacking in your workplace. Thank you very much and May God Bless you all Shiva Prasad Incharge Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 26
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T-1.8.1_v3 TASK 3: ESTABLISH AND MAINTAIN PROCEDURES FOR IDENTIFYING HAZARDS, ASSESSING AND CONTROLLING RISKS In this section you are required to establish and maintain procedures for identifying hazards, assessment and control of risks. To do this you will develop relevant procedures, maintain procedures for implementing risk controls, take new measures and ask for expert advice from a WHS specialist. For the purpose of this task, your trainer and assessor will act as the role of WHS specialist from whom you will seek advice and feedback. You will complete the sub tasks sequentially based on some of the simulated situations/scenarios that the tasks You are required to: a. Develop procedures for ongoing hazard identification, assessment and control of risks. b. Inclusion of hazard identification in a "workplace change plan". c. Develop and maintain procedures for selecting and implementing risk controls d. Identify inadequacies in risk controls and provide resources for new measures. e. Identify requirements for expert WHS advice and request for expert advice. Scenario/Context: After the consultation with general manager and the safety committee you have discussed the WHS issues at your college premises and came up with action plans to resolve them in your previous tasks. You have also communicated the information to staff members. However, you have now sought for an external WHS consultant’s advice and the consultant suggested developing new procedure for ongoing hazard identification, assessment and control of associated risks. The consultant suggests this will help your organisation to reduce the current WHS issues drastically. a) Develop new procedures for ongoing hazard identification, assessment and control of associated risks for your campus (or office premise if using own organisation). You will need to prepare procedures where any proposed changes will not create new hazards and the existing hazards are controlled. For your new WHS procedures for hazard identification, assessment and control of risks, you will need to ensure that your new procedures: Comply with WHS legislative requirements Have the necessary elements to identify all possible hazards Is accurate in assessing risks Are applied with the hierarchy of risk control User-friendly nature of the risk assessment tools Each of the procedures should be limited to 300 words or less and should only include the critical elements. You may wish to use bullet points to list the step-by-step procedure for each of them. An example from WSU is linked below but please be reminded that the sample linked is from another organisation and to be used as a guide as your organisational procedures will have different requirements.https://www.westernsydney.edu.au/__data/assets/pdf_file/0020/12917/12917_Hazard_Identification,_Risk_Asses sment_and_control_Procedure.pdf PROCEDURES FOR HAZARD IDENTIFICATION, ASSESSMENT AND CONTROL OF RISKS PROCEDURE FOR HAZARD IDENTIFICATION Any specific requirements under these Regulations for the management of risk must be complied with when implementing the requirements of this Part. Examples: 1 A requirement not to exceed an exposure standard. 2 A duty to implement a specific control measure. 3 A duty to assess risk. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 27
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T-1.8.1_v3 Duty to identify hazards A duty holder, in managing risks to health and safety, must identify reasonably foreseeable hazards that could give rise to risks to health and safety. Managing risks to health and safety A duty holder, in managing risks to health and safety, must: (a) eliminate risks to health and safety so far as is reasonably practicable; and (b) if it is not reasonably practicable to eliminate risks to health and safety—minimise those risks so far as is reasonably practicable. Hierarchy of control measures (1) This regulation applies if it is not reasonably practicable for a duty holder to eliminate risks to health and safety. (2) A duty holder, in minimising risks to health and safety, must implement risk control measures in accordance with this regulation. (3) The duty holder must minimise risks, so far as is reasonably practicable, by doing one or more of the following: (a) substituting (wholly or partly) the hazard giving rise to the risk with something that gives rise to a lesser risk; (b) isolating the hazard from any person exposed to it; (c) implementing engineering controls. (4) If a risk then remains, the duty holder must minimise the remaining risk, so far as is reasonably practicable, by implementing administrative controls. (5) If a risk then remains, the duty holder must minimise the remaining risk, so far as is reasonably practicable, by ensuring the provision and use of suitable personal protective equipment. PROCEDURE FOR HAZARD ASSESSMENT All hazards have the potential to cause different types and severities of harm, ranging from minor discomfort to a serious injury or death. For example, heavy liquefied petroleum gas (LPG) cylinders can cause muscular strain when they are handled manually. However, if the cylinder is damaged causing gas to leak which is then ignited, a fire could result in serious burns. If that leak occurs in a storeroom or similar enclosed space, it could result in an explosion that could destroy the building and kill or injure anyone nearby. Each of the outcomes involves a different type of harm with a range of severities, and each has a different likelihood of occurrence. To estimate the severity of harm that could result from each hazard you should consider the following questions: - What type of harm could occur (e.g. muscular strain, fatigue, burns, laceration)? How severe is the harm? Could the hazard cause death, serious injuries, illness or only minor injuries requiring first aid? - What factors could influence the severity of harm that occurs? For example, the distance someone might fall or the concentration of a particular substance will determine the level of harm that is possible. The harm may occur immediately something goes wrong (e.g. injury from a fall) or it may take time for it to become apparent (e.g. illness from long-term exposure to a substance). - How many people are exposed to the hazard and how many could be harmed in and outside your workplace? For example, a mobile crane collapse on a busy construction site has the potential to kill or injure a large number of people. - Could one failure lead to other failures? For example, could the failure of your electrical supply make any control measures that rely on electricity ineffective? - Could a small event escalate to a much larger event with more serious consequences? For example, a minor fire can get out of control quickly in the presence of large amounts of combustible materials. PROCEDURE FOR CONTROL OF RISKS You must always aim to eliminate a hazard, which is the most effective control. If this is not reasonably practicable, you must minimise the risk by working through the other alternatives in the hierarchy. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 28
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T-1.8.1_v3 b) Scenario/Situation: The following is a template of the simulated organisation's (Academies Australasia) workplace change plan. In this existing change plan there are no indications of "Work Health and Safety" or the "Hazard Identification" processes being mentioned. Previously there had been several incidents when making a change within the workplace. One notable incident at this workplace was in 2014 when the computer labs were relocated from one level to another. During that work change process, the existing logistics and IT workers did the manual handling and they did not use any of the ergonomic methods or used the appropriate WHS handling procedures. During that change process, three of the eight staff members had back injury due to heavy lifting and inappropriate handling of IT equipments. The incident almost led to one the staff member to take workers compensation claims and had to be at paid rest for more than two months. There were more incidents that you can find in "Academies Australasia WHS document" linked in the simulated organisation information. As the WHS manager do you think that an inclusion of hazard identification is necessary? If so, explain why. YES, a hazard may exist all of the time or it may only exist occasionally. The more often a hazard is present, the greater the likelihood it will result in harm. The possibility that people may make mistakes, misuse items, become distracted or panic in particular situations needs to be taken into account. The effects of fatigue or stress may make it more likely that harm will occur. If your response was yes, please revise and modify this existing "Workplace Change Plan" template of your workplace to include the "hazard identification process" to be used in every change activities at your workplace. Please relate the "hazard identification process" to your work area needs and facilities. WORKPLACE CHANGE PLAN - ACADEMIES AUSTRALASIA Change plan version 1.0 Approved by: James Walker Approved date: March 2017 Change Plan Name: Date: Executive Summary or Brief on the Priority Change Plan A brief on the priority change plan. (Please write according to your department requirements) Resource Requirement for the Change Plan (Please modify the template according to your department requirements) Resource Type Resource Details and Purpose for this project Unit/ item/ staff costs No. of items/ units/staff required Estimated expense Safety Officer For Minor emergencies 1000 2 2000 Medical Doctor For Major Risk Ocur 1500 2 3000 Estimated Total Resource Costs 4 5000 Change Management Project Timeline List the priority changes in a one year timeline (Please modify the template according to your department requirements) Year : Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 29
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T-1.8.1_v3 Qtr Date Priority No. Priority Changes Name 1 01/14/19 Test change 2 02/02/19 Test Change Gantt Chart Prepare a Gantt Chart for the change plan to show the activities of the priority changes. (Please modify the template according to your department requirements) Priority Change Gantt chart - Year Q1 Q2 Q3 Q4 01 02 03 04 05 06 07 08 09 10 11 12 Kick-Of Kick-Of End of Change Plan c) As you have included hazard identification in other workplace changes, you have ensured that change plans will always carry out hazard identification during the planning stages. Scenario: At this stage you have been requested by the external WHS specialist to develop and maintain procedures for implementing risk controls using to the Australian standard "hierarchy of control" procedure. This is because the previous "Risk control" of your simulated or your chosen organisation's document is inadequate. Prepare a procedure for "Managing Risk Controls" using the standard provided so that relevant staff members can refer to this procedure when they have identified any risk within the workplace. You may wish to use bullet points to list the step-by-step procedure. MANAGEMENT OF RISK CONTROL (NEW PROCEDURE) Managing work health and safety risks is an ongoing process that is triggered when any changes affect your work activities. You should work through the steps in this Code when: starting a new business or purchasing a business changing work practices, procedures or the work environment purchasing new or used equipment or using new substances planning to improve productivity or reduce costs new information about workplace risks becomes available responding to workplace incidents (even if they have caused no injury) responding to concerns raised by workers, health and safety representatives or others at the workplace required by the WHS regulations for specific hazards It is also important to use the risk management approach when designing and planning products, processes or places used for work, because it is often easier and more effective to eliminate hazards before they are introduced into a workplace by incorporating safety features at the design stage. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 30
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T-1.8.1_v3 d) Test your newly created "Risk Control" procedure by conducting a physical walk around the campus work area to identify hazards and risks. Use your newly created step-by-step procedure exactly as above during your premises audit/physical walk. Identify inadequacies in your new risk control procedure and provide resources for new measures. INADEQUACIES IDENTIFIED (list them) HOW TO DEVELOP AND IMPLEMENT CONTROL OPTIONS Information about suitable controls for many common hazards and risks can be obtained from: codes of practice and guidance material manufacturers and suppliers of plant, substances and equipment used in your workplace industry associations and unions. In some cases, published information will provide guidance on the whole work process. In other cases, the guidance may relate to individual items of plant or how to safely use specific substances. You may use the recommended control options if they suit your situation and eliminate or minimize the risk. ANY OTHER RESOURCES REQUIRED OR INFORMATION TO BE INCLDUED? HOW TO ENSURE THAT CONTROLS REMAIN EFFECTIVE The following actions may help you monitor the control measures you have implemented and ensure that they remain effective: - Accountability for health and safety- Accountability should be clearly allocated to ensure procedures are followed and maintained. Managers and supervisors should be provided with the authority and resources to implement and maintain control measures effectively. - Maintenance of plant and equipment - This will involve regular inspection and testing, repair or replacement of damaged or worn plant and equipment. It includes checking that any control measures are suitable for the nature and duration of work, are set up and used correctly. - Up-to-date training and competency - Control measures, particularly lower level controls, depend on all workers and supervisors having the appropriate competencies to do the job safely. Training should be provided to maintain competencies and to ensure new workers are capable of working safely. - Up-to-date hazard information- Information about hazards, such as plant and substances, may be updated by manufacturers and suppliers and should be checked to make sure controls are still relevant. New technology may provide more effective solutions than were previously available. Changes to operating conditions or the way activities are carried out may also mean that control measures need to be updated. - Regular review and consultation -Control measures are more effective where there is regular Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 31
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T-1.8.1_v3 review of work procedures and consultation with your workers and their representatives e) Scenario: As you are progressing with the development and implementation of your organisation's WHSMS, you have now realised that there are several other issues that you may not be able to solve or implement by yourself unless you get some expert WHS advice. In previous occasion, you have just used expert advice once because external advisors charge money for their specialist advice. However, you have identified that you do not have a choice other than to test all your WHS plans, procedures, documents, and templates using an expert advice to make your premise legally complaint with WHS legislation. To do this you will have to request funding and approval from your senior management (your trainer will be the senior manger to approve) using a formal requisition email. If using your chosen workplace, use according to your organisational templates. ACADMIES AUSTRALASIA <13 th November 2022> Subject: Requisition for approval of using expert WHS advice and funding Dear group general manager, Greetings of the day, This is to submit to your good office our request for your approval of using WHS advice as well as the funding. This could help us be more productive and sufficient in all our duties as well to the business. Thank. Sincerely Shiva Prasad Incharge TASK 4: EVALUATE AND MAINTAIN A WORK AREA WHSMS In this section you are required to evaluate and maintain the Work Health and Safety Management System (WHSMS) that you have implemented for your work area. To do this you will develop WHS program, Provide WHS induction and training, develop and maintain WHS recordkeeping, evaluate your implemented WHSMS, develop a continuous improvement plan, and ensure your organisational WHS compliance with WH&S legislative framework. You are required to: a. Develop a WHS induction and training program for all workers. b. Provide a WHS induction and training for all workers. c. Develop, use and maintain a system for WHS recordkeeping and incident reporting. d. Evaluate the WHSMS to align with organisational WHS objectives. e. Develop a continuous improvement plan for the implemented WHSMS. f. Ensure compliance with the WHS legislative framework to meet WHS legal requirements. a) In this task, you will develop and provide a WHS induction and training for all workers. To do this you will need to develop the program and communicate this WHS induction using a presentation. In your WHS induction program you should include/list the WHS activities sequentially so that the new or existing staff members clearly understand their role and responsibilities. As part of the training, you Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 32
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T-1.8.1_v3 will communicate the program using a presentation. You must attach the presentation slides at the end of the assessment as Appendix 1. WHS INDUCTION PROGRAM b) Based on the WHS induction program and other relevant meetings and consultations, you will now train your staff members on WHS by delivering a presentation / information session. WHS INDUCTION TRAINING & PRESENTATION Introduce other staff and supervisor Show the first aid officer and location of supplies Explain emergency procedure Show the location of emergency exists Show the workplace facilities Conducting induction and training programs Explain the roles and responsibilities of each employee at workplace regarding WHS. Explain how to report Hazards Explain how to report injury and its importance for immediate response. c) At this stage and on the basis of your developed and implemented WHSMS activities, you will now develop, use and maintain a system for WHS recordkeeping and incident reporting. Prepare a WHS recordkeeping form and instructions for use by all workers in your work area. Your recordkeeping form and information documents must meet WHS legislation requirements and you must refer to the document before attempting the tasks below. Also refer to your State's WHS legislation on what to include in your "recordkeeping and incident reporting form" and in your "WHS instruction manual". Recordkeeping requirements - Click to access the document Workplace-WHS-Rec ordkeeping.pdf WHS RECORDKEEPING AND INCIDENT REPORTING FORM Induction, information, training and supervision Duty to provide supervision (1) A person conducting a business or undertaking at a workplace must provide any supervision to a worker that is necessary to protect the worker from risks to the worker’s health and safety arising from the work if, at the workplace, the worker: (a) uses, handles, generates or stores a hazardous chemical; or (b) operates, tests, maintains, repairs or decommissions a storage or handling system for a hazardous chemical; or (c) is likely to be exposed to a hazardous chemical. Penalty: (a) In the case of an individual—$6 000. (b) In the case of a body corporate—$30 000. (2) The person must ensure that the supervision of the worker is suitable and adequate having regard to: Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 33
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T-1.8.1_v3 (a) the nature of the risks associated with the hazardous chemical; and (b) the information, training and instruction required under regulation 39. WHS RECORDKEEPNG AND INCIDENT REPORTING INSTRUCTIONS KEEPING RECORDS Keeping records of the risk management process demonstrates potential compliance with the WHS Act and Regulations. It also helps when undertaking subsequent risk assessments. Keeping records of the risk management process has the following benefits. It: - allows you to demonstrate how decisions about controlling risks were made - assists in targeting training at key hazards - provides a basis for preparing safe work procedures - allows you to more easily review risks following any changes to legislation or business activities - demonstrates to others (regulators, investors, shareholders, customers) that work health and safety risks are being managed. The detail and extent of recording will depend on the size of your workplace and the potential for major work health and safety issues. It is useful to keep information on: - the identified hazards, assessed risks and chosen control measures (including any hazard checklists, worksheets and assessment tools used in working through the risk management process) - how and when the control measures were implemented, monitored and reviewed - who you consulted with - relevant training records - any plans for changes. There are specific record-keeping requirements in the WHS Regulations for some hazards, such as hazardous chemicals. If such hazards have been identified at your workplace, you must keep the relevant records for the time specified. You should ensure that everyone in your workplace is aware of record-keeping requirements, including which records are accessible and where they are kept. d) As you have progressed to implementing the overall Work Health and Safety Management System (WHSMS) for your workplace, you will now evaluate the WHSMS using the template below to verify that if it aligns appropriately with your organisational WHS objectives. You will need to evaluate at least four WHSMS targets. The third column in the template could be completed by getting feedback from various stakeholders such as your staff members, HSC, and your general manager. WHSMSEVALUATION & REVIEW TEMPLATE Organisational WHS objectives WHSMS Targets WHSMS Actual Performance Review Necessary (Y/N)? Discuss what changes to be made in your WHSMS Identify potentially hazardous situations in workplace which may cause injury, illness or disease. protecting workers and other persons from harm by requiring duty holders to eliminate or minimise risk Targets are realistic and achieved Yes. They should also be reviewed when there are changes to activities, products or services, for example in the case of large events like open days Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 34
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T-1.8.1_v3 or fetes, or if a legislative change was introduced. In some cases, the complexity of the new activity or legislative change may require that a separate plan be developed to complement the WHS Management Plan. These situations should be assessed on an individual basis. Assess the likelihood and consequence that a hazardous situation will result in injury, illness or disease providing for fair and effective representation, consultation and cooperation Targets are realistic and achieved Encouraging unions and employer organisations to take a constructive role in promoting improvement Continually review these measures to ensure their effectiveness. Targets are realistic and achieved e) In this task, you will prepare a continuous improvement plan for your WHSMS based on your organisational requirements. For a sample WHS continuous improvement action plan, please click the icon below. Please be reminded that the sample linked is just a guide and your organisational improvement plan maybe different with different requirements. SAMPL CONTINUOUS IMPROVEMENT PLAN AND IMPLEMENTATION FOR WHSMS Risk assessment and improvement form a process of constantly evaluating communication and updating of information. Once your team or management has identified and set controls in place to cover current hazards and risks, these must be reviewed regularly. The process is ongoing. When new resources are purchased, when new hazards arise, or when there are other changes to the work environment, these must be discussed and dealt with. A culture of safety would encourage training updates whenever individual workers or teams request it. All workers would then fully understand their responsibilities. Ways in which you could contribute to continuous improvement of health and safety practice in the workplace include: - Reflecting on your own practices and those of others in the workplace in relation to workplace health and safety management - Considering the special needs of individuals or groups as appropriate - Encouraging others to behave safely - Exercising your rights and responsibilities as a worker. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 35
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T-1.8.1_v3 As an employee in a community service industry, you must: - Follow the instructions you have been given for workplace health and safety, e.g. manual handling, personal safety, and emergencies - Help to constantly maintain a safe and healthy environment - Assess hazards and reduce risks in all areas and locations you work in, e.g. homes and community facilities - Help clients, visitors and others to comply with health and safety standards. f) In this last section, you are required to discuss the strategies (e.g. continuous improvement plan) to ensure compliance with the WHS legislative framework to meet WHS legal requirements. Discuss at least four strategies to ensure WHS compliance. Strategy 1 : Make sure to follow the policies and guidelines of WHS Strategy 2 : Avoid and make sure to be aware for hazards Strategy 3 : Put some label on hazardous to avoid risk Strategy 4 : Make sure to be aware in all aspects and areas of concern in your workplace. Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 36
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T-1.8.1_v3 APPENDICES Attach the following appendix documents as Appendix 1 and list the sources and references as Appendix 2. APPENDIX 1: PRESENTATION SLIDES APPENDIX 2: SOURCES AND REFERENCES Work Health and Safety, Assessment No.1 V1, Last updated 9/09/2021 by MM Page 37
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