Final Procurement Management Plan Template (9)
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School
Northern Sydney Institute - TAFE *
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Course
1012
Subject
Information Systems
Date
Nov 24, 2024
Type
docx
Pages
4
Uploaded by DoctorElectronMantis24
Procurement Management Plan Requirements
Website Specifications:
User-friendly design accessible across multiple devices and operating systems.
Minimum of nine pages.
Functionalities:
Database library for client management.
Quote request feature.
Seminar booking system.
Shopping cart for online transactions.
Timeline:
Website delivery within three months.
Vendor Selection Criteria:
Lowest price for a similar product or service.
Same-priced superior quality.
Ethical standards compliance aligned with Grow Management Consultants.
Budget:
CFO-approved budget of $12,000.
Training Requirement:
Training for two Administration Assistants for website maintenance.
Processes
Vendor Selection Process:
Proposal submission by vendors.
Evaluation based on pricing, quality, and ethical compliance.
Contract development with selected vendor.
Contract Management:
Development of a contract outlining scope, deliverables, and terms.
Budget Management:
Ensure the project stays within the approved budget.
Training Coordination:
Plan and execute training sessions for Administration Assistants.
Roles and Responsibilities
Role Responsibilities 0perations Manager
Oversee the procurement process.
- Evaluate vendor proposals.
- Ensure adherence to budget.
Administration Assistants
Participate in vendor training.
- Maintain the website post-
setup.
Constraints
Budget Constraint:
Adherence to the approved budget of $12,000.
Timeline Constraint:
Website must be delivered within three months.
Change Review and Approval Process
Review: Operations Manager reviews proposed changes.
Approval: Changes are approved by the CEO, with significant changes requiring consultation with the CFO.
Vendor Processes
Proposal Submission:
Vendors submit proposals based on specified criteria.
Evaluation:
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Proposals are evaluated based on pricing, quality, and ethical compliance.
Contract Negotiation:
Successful vendors engage in negotiations to finalize terms and conditions.
Training Coordination:
Coordination of training sessions for the Administration Assistants with selected vendors.