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Brigham Young University *
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Course
MISC
Subject
Industrial Engineering
Date
Feb 20, 2024
Type
docx
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5
Uploaded by CorporalNeutron3331
What is a good use of an outbox?
as a place where you temporarily store things that belong to someone else
Correct
It reduces interruptions. You can move tasks and paperwork to the appropriate team member after you've fully finished processing your inbox.
as a tool that shows you which emails you have completed processing
as a holder for things you need to take care of
Why is ignoring recurring reminders not suggested to better manage your time?
You do not save a significant amount of time by ignoring them.
You set the reminders for a reason.
This was the correct answer
You can miss an important appointment.
Two team members want to meet with you at 10 AM on different issues. Should you double-schedule the appointments?
Yes, they are both members of the same team.
No, unless one of the team members set a tentative appointment.
No, you want to make a commitment to one appointment at a time.
Correct
You also do not want to overlap appointments, because you need time to think about what occurred during each appointment.
When you are prioritizing your work, which tasks should you delegate?
tasks that you perform repetitively
This was the correct answer
tasks where you are the bottleneck
tasks that can be performed in the background
Which rule of thumb should you follow when using a digital note-taking app?
Follow the same review schedule you follow for emails.
Correct
This helps you organize, and it also saves time because you are using a familiar process.
Enter your paper notes into the device at the end of each day.
Separate your notes into categorized folders.
For optimal productivity, what's the first step in protecting your processing time?
Schedule your processing for the same time every day.
Schedule your processing for a time of day when you are least interrupted.
Correct
This is a good first step in removing obstacles to doing your processing.
Schedule your processing evenly across an entire week.
Carl is looking at his email during a meeting with you. What simple thing can you do to make it clear to Carl that he needs to pay attention?
Stop talking.
This was the correct answer
Chide him.
End the meeting.
How can you save the most minutes each day, which can add up to hours per year, when it comes to browsing websites?
Save popular website addresses to a digital notebook.
Schedule your web browsing time.
Bookmark websites you visit regularly.
This was the correct answer
How can one-on-one meetings with team members save time in your workday?
They allow you to tell other people what to do.
They reduce interruptions during the workday.
This was the correct answer
They set your schedule for the rest of the day.
You promoted Ian because he said you could count on him to keep commitments. Yet recently, he has been late on every assignment you've given him. What must you avoid above everything else?
interpreting Ian's performance as a lack of caring
perceiving Ian's failure to keep commitments as a personal insult
Correct
Ian is not failing to personally insult you, so you need to look for business-related reasons
for why he is not performing well.
taking a step back to reconsider Ian's promotion
How does using your calendar relate to positive procrastination?
You can use your calendar to schedule urgent tasks in the short-term and less important tasks in the long-term.
You can use your calendar as a to-do list to ensure you do not delay tasks for too long.
You can think long-term when using your calendar to schedule tasks you know you cannot complete in the short-term.
Correct
Positive procrastination can be a very good thing, provided you do complete the tasks at the later scheduled date.
Why should you avoid using ASAP in an email?
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It demeans team members who are already doing the best they can.
It suggests that you are behind on your own work.
It does not convey when you need something done.
Correct
ASAP is subject to too many interpretations, so it cannot be used as a meaningful request to complete a task
Calendars are important for scheduling time with others and yourself. For a calendar to work, what must you do?
Include all tasks, even if you are not fully committed yet.
Commit to completing the task you scheduled.
Correct
Consider calendaring a task as a contract with yourself, and then commit to completing the task.
Schedule tasks further into the future.