Team+2_RFP

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516

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Industrial Engineering

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Feb 20, 2024

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Team #2 - Project #1 RFP January 30, 2024 IMSE 516 – Winter 2024

Introduction (Team# 2) Name Aydin Mirbaha Veronica Powell Michael Seiverd Nikhil Sanap Major M.S. Industrial & Systems Engineering M.S. Program and Project Management M.S. Manufacturing Engineering Systems M.S. Industrial & Systems Engineering Occupation Program Management (Ford) Supplier Quality Engineer (GM) CI Manager/Engr Supervisor (Auria Solutions) Full-Time Student Student ID 37291124 72399229 09529336 55863688

1. Title and Identification: ○ Morrow County Project Management Service RFP (August 2017) 2. Issuing Organization: ○ Morrow County ○ 110 N. Court Street, P.O. Box 788, Heppner, OR 97836 3. Timeline: ○ Request for Proposal Issuance: August 18, 2017 Proposal Due Date: September 21, 2017, at 1:00 PM ○ Public Bid Opening: September 21, 2017, at 1:00 PM Board of Commissioners Selection: October 4, 2017 ○ Contract Negotiations: October 4, 2017 (approx.) 4. Introduction and Project Description: ○ Seeking Project Management Services for Facility Planning (RFP No. BOC17-2) ○ Purpose: Evaluate facilities in Irrigon and Boardman, Oregon, and address crowding issues. ○ Project Scope: Facility needs analysis, option development, construction or remodel consideration. 5. Primary Buildings to be Evaluated: ○ Irrigon Annex, Boardman Clinic Building, other leased offices. 6. Project Budget: ○ Flexible budget with outreach considerations for at least three public meetings. 7. Submittal and Closing Date: ○ Six copies of the RFP due by September 21, 2017, 1:00 PM, to Morrow County. RFP Outline Part 1 RFP Outline Part 1 Overview of Morrow County Project Management Service RFP (August 2017)

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8. Submission Guidelines and Requirements: ○ Submission Deadline: September 21, 2017, 1:00 PM ○ Proposals from qualified individuals/firms with project management experience. ○ Include at least four similar project references and a technical proposal. 9. Project Scope: ○ Assist in facility assessment, development of building plan, adherence to codes, public outreach. 10. Proposal Evaluation Criteria: ○ Fee Schedule (20 points) Qualifications (25 points) ○ Experience, Work Samples, References (25 points) Method of Approach (20 points) ○ Timeline and Milestones (10 points) Total Maximum Score: 100 points 11. General Information; Terms and Conditions: ○ Clarifications may be requested by the County. ○ Selected contractor must have necessary insurances. ○ County reserves the right to reject proposals, cancel the RFP, or award based on best value. 12. Submission Address: ○ Morrow County, Attn: Roberta Lutcher, P.O. Box 788, 110 N. Court Street, Heppner, OR 97836. 13. Inquiries and Additional Information: ○ Questions directed to Kim Cutsforth, Administrative Officer, at (541) 676-5613 or gsorte@co.morrow.or.us. 14. Closing Statement: ○ Complete proposals due by 1:00 PM on September 21, 2017. Further details available at www.co.morrow.or.us/rfps RFP Outline Part 2 Proposal Submission and Evaluation Process

❏ Company: Morrow County (Heppner, OR) ❏ Purpose: Project Management Services for Facility Planning (To address crowding issues in the area) Question 1: Company Name and RFP Purpose

STRENGTHS ❏ Clear pass/Fail and Evaluation criteria for application ❏ Clear Standard for providing services ❏ Well Defined Application Due Date ❏ Seeking only Contractors with Proven Success WEAKNESSES ❏ Undefined Constraints ❏ Broad Evaluation ❏ Undefined Project Scope/ deliverables ❏ Typoes (Section 3) ❏ RFP formatting MISSING ❏ Min/Max customer requirements ❏ Project Budget Range & Payment terms ❏ Required Schedule ❏ Customer-supplied items Question 2: RFP Strength/ Weakness/ Missing

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❏ Updated RFP by team #2, now provides missing key details about the project such as timeline and budget restrictions. It also added details about evaluation process and project scope. Examples of added content: * Total cost should not exceed $200,000.00 (estimated based on county’s actual 2024 budget) * Final 2 candidates will have 5 business days to officially respond to scope changes with updated pricing. * Morrow County intends to award the contract for one (1) year with two (2) additional one (1) year renewals. * 4.a. Morrow County identifies these areas as minimum required areas; Upgrade bathroom, Flooring, Audio/Video Conferencing Equipments * Supplier Diversity & Payment Conditions Question 3: RFP Revisions

Similarities: ❏ Emphasize Stating Project Objectives ❏ Highlight the need for an SOW ❏ Stress customer requirements in the RFP. ❏ Specify deliverables and acceptance criteria ❏ Indicate required project schedule and key milestones. Question 4: Book Vs Online RFP Comparisons Differences: Textbook ❏ Broad list of components ❏ Encompasses fundamentals ❏ Project details included Online Resource ❏ Comprehensive, Organized approach ❏ Specific RFP segments outlined ❏ Includes Current State, Vendors, Performance metrics, experience, references and more ❏ IT and Data security protocols

References 1. Compare and Contrast Guide: RFP Meaning: What is a Request for Proposal? - RFP360 2. Chosen RFP: rfp_project_management_august_2017-_8-18-17.pdf (morrow.or.us) 3. Morrow County, Oregon Website: https://stories.opengov.com/morrowcountyor/f043c75a-2cd6-47f1-9075- 203cd5d5fc03/published/0KRLOc_bn? currentPageId=6516df4f3ba4bae3502ed268 4. Textbook: [Jack_Gido,_James_P._Clements,_Rose_Baker]_Success_Textbook.pdf

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Team+2_RFP

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