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Brigham Young University *

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MISC

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Communications

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Feb 20, 2024

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docx

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Uploaded by CorporalNeutron3331

How does only taking scheduled phone calls show your respect for the callers?  It tells them that they are dealing with a professional.  It prevents you from interrupting them when they are busy.  They know that you will give them your complete attention. Correct This is the point of having scheduled calls, so you can give the call all your attention. You have a family emergency that will take a few weeks to resolve. How does providing more buffer space in your calendar help you emotionally?  You can use the time to catch up on work and take your mind off the emergency.  You are giving yourself permission to slow down your work. Correct This keeps you from feeling guilty and lets you adjust to lowered productivity expectations.  You can use the extra time to visit your family member How can you use time to actually gain more time?  Time you expend now will pay off in having more time later.  Time-wasting that you avoid now will give you more time in the future.  Investing time into learning and applying time-saving strategies now will give you more time in the future. Correct This is especially true with time you spend, such as on this video series.

After watching this course, you understand that having emails marked as read actually costs you time. What should you do instead?  Send your emails to your archive folder as soon as you receive them.  Do not click on an email until you are ready to fully read it and also act on it.  Set a goal of having zero emails in your inbox at least once per week. How does your sense of sight relate to effective time management when it comes to your workspace?  The amount and type of light in your office can distract your concentration.  Your office décor can relax you, which helps you focus on your work.  What you see around you can either enhance or distract you from your work. Correct When your sense of sight is fully engaged, you will be more focused on your work. What does it mean to "curate carefully" when you are visiting your social media sites?  Curating is when you understand why you are visiting the sites.  Curating is when you determine what to post on the sites.  Curating means you choose the information you want to see on sites. Correct The more carefully you curate your feed, the less likely you are to be distracted. How can you most efficiently replace to-do lists with a schedule?  Replace your to-do list with a to-don't list based on tasks that have wasted time in the past.  Have a calendar for your to-do list separate from your daily calendar.  Have a single calendar for everything you do. Correct With a single calendar, you can plan your time for all the tasks you need to complete.

Which is an effective strategy for reductive text message interruptions?  Forward all text messages to email.  Decide with team members about when and how to use text messages for emergencies. Correct This makes sure that urgent needs aren't missed, while reducing interruptions.  Stop texting completely. You'll be more focused. How can moving from an open-door policy to a closed-door policy be an effective time- management strategy?  Done properly, you can move from having in-person meetings to using email to communicate with team members.  Done properly, you can free up your day without having to deal with problems or questions from team members.  Done properly, you can limit the interruptions of having an open door by letting team members schedule meetings. Correct Implementing a shared calendar of available appointments for team members to choose from, and giving them your focus during the appointments, will reduce interruptions and save time. You started using a calendar to follow up with team members who have assignments due. When should you schedule the follow-up?  The day after the assignment is due. Correct This gives the team member a little breathing room, and lets you follow up in a way that is helpful and not seen as nagging.

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 The day before the assignment is due.  The day that the assignment is due. You enjoy taking on large opportunities, but you are becoming overwhelmed. How can you get back in control of your time?  Limit yourself to only the opportunities you are best at.  Limit yourself to choosing only one big opportunity annually. Correct This gives you the time and focus to complete the work required for that opportunity, and then you can move on to another one the next year.  Limit yourself to only the top six opportunities presented.

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