What is the purpose of this report 3
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Pennsylvania State University *
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Course
202D
Subject
Communications
Date
Nov 24, 2024
Type
docx
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2
Uploaded by blackcheetha
What is the purpose of this report? How can you tell?
The primary objective of this report is to reduce ElectroCorp's Travel and
Entertainment expenditures. This goal is evident from the report's title,
clearly stating its focus.
2.
Of the three main ways analytical reports can be organized
(See pages 263-263, Chapter 10), how is this one
organized? How can you tell?
The report is strategically organized to solve a problem. The title indicated
this, and the introductory memo explicitly mentions a targeted review of
travel and entertainment costs, a theme further developed in the Executive
Summary.
3.
Read the memo of transmittal (pg. 301) and the executive
summary (pg. 303). How are these two documents
different? How are they similar? Why do you think this is
so?
Drawing a distinction between the Memo of Transmittal and the Executive
Summary, the former maintains a more relaxed and conversational tone,
while the latter adopts a formal and detailed approach. The memo is
somewhat ambiguous, while the executive summary provides precise data,
including trip numbers and costs. The memo proposes solutions tentatively,
while the executive summary asserts these solutions more decisively.
4.
Now read the Introduction (pg. 304) and the Conclusion (pg.
312). How are these sections similar and different from the
transmittal and executive summary? Why do you think this
is so?
The Introduction sets the stage by summarizing the impending information.
Conversely, the Conclusion revisits the problem's significance and proposes
concrete solutions to curtail expenses.
5.
What kinds of headings are used in this report (informative
or descriptive)? Why do you think this type was used?
Descriptive headings are employed throughout the report. This choice aids
readers in anticipating the content under each heading, facilitating a
smoother comprehension of the material.
6.
Go to the section titled "Reduce Unnecessary Travel and
Entertainment," starting on pg. 309. Read only the first
sentence of each paragraph (there are three). How does
each paragraph begin? What purpose does this serve?
Delving into the section, each paragraph initiates with a declarative sentence
outlining the forthcoming solution. This approach serves to provide a clear
roadmap for the reader.
7.
Now read the rest of each paragraph. What follows after
each opening sentence?
Following each opening sentence, the subsequent sentences expound on the
proposed solution, presenting supporting evidence and addressing potential
challenges. This method ensures a comprehensive understanding of the
recommendations.
8.
After answering the questions, note one other thing about
report writing that you think the rest of us should know
about.
In addition to textual content, visual aids such as charts and graphs play a
pivotal role in reinforcing key points. They provide a visual representation of
data, enhancing the overall clarity and impact of the report.
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