BSBOPS503 Project Portfolio Jan 2024

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Australian Pacific College *

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MISC

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Civil Engineering

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Apr 3, 2024

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docx

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15

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BSBOPS503 Develop administrative system Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 1 BSBOPS503 DEVELOP ADMINISTRATIVE SYSTEMS STUDENT VERSION PROJECT PORTFOLIO
BSBOPS503 Develop administrative system First published 2020 RTO Works www.rtoworks.com.au hello@rtoworks.com.au 0452 157 557 © 2020 RTO Works This resource is copyright. Apart from any fair dealing for the purposes of private study, research, criticism or review as permitted under the Copyright Act 1968, no part may be reproduced by any process without written permission as expressed in the RTO Works License Agreement. The information contained in this resource is, to the best of the project team’s and publisher’s knowledge true and correct. Every effort has been made to ensure its accuracy, but the project team and publisher do not accept responsibility for any loss, injury or damage arising from such information. While every effort has been made to achieve strict accuracy in this resource, the publisher would welcome notification of any errors and any suggestions for improvement. Readers are invited to write to us at hello@rtoworks.com.au . Business Works is a series of training and assessment resources developed for qualifications within the Business Services Training Package. Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 2
BSBOPS503 Develop administrative system Contents Section 1: System Planning 5 Section 2: Implementation Strategy 9 Section 3: Implementation activities 12 Section 4: Monitoring 14 Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 3
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BSBOPS503 Develop administrative system Student name: Assessor: Date: Business this assessment is based on: Documentation reviewed as preparation System Users Other stakeholders Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 4
BSBOPS503 Develop administrative system Section 1: System Planning About the business Provide an overview of the business and its operations and details about whether this is a new business (or business unit / department) or it is a business with an existing system that needs to be replaced or upgraded. Organisational requirements Based on consultation with system users and other stakeholders, outline the requirements of the system including immediate needs and any future planning including how the system needs to be rolled out to current staff. What type of system is needed? What are the challenges the organisation faces and how can the new system help to address these? Who will be using the system? How will the system be rolled out? What are the timeframes? System details After you have completed research and obtained quotes, outline the system you want to introduce and how you will set it up. Include: An overview of how the Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 5
BSBOPS503 Develop administrative system system will work Storage and service options from various providers Upfront and monthly requirements / costs / obligations Supplier (or developer) preference Which provider / developer / system have you decided on? Why do you prefer this option over the others? Benefits and opportunities Outline the benefits to the business of using the proposed new system. What are the potential opportunities associated with this new system? Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 6
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BSBOPS503 Develop administrative system Legislative and organisational requirements Summarise the relevant legislative and organisational policies and procedures for administrative systems including data security. This includes requirements around receiving quotes from developers and/or suppliers, number of quotes required and selection requirements for vendors. Budget Outline the budget requirements and break down the cost of new system. Risks Outline an overview of the risks for the project and how these might be managed to ensure a smooth implementation. Attach: Quotes from suppliers ☐ Administrative Systems Policies & Procedures ☐ Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 7
BSBOPS503 Develop administrative system Section 2: Implementation Strategy Issues Comments Contingency plans 1 Insert into this section the current situation and issues which could affect the execution of the roll out Insert activities to take place if anticipated issues do occur 2 3 4 5 Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 8
BSBOPS503 Develop administrative system No. Objectives Measures of Performance 1 Insert into this section the objectives which you would like to achieve Insert into this section the measurements which will be used to assess whether the objectives have been successfully achieved 2 3 4 Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 9
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BSBOPS503 Develop administrative system Strategy for Achieving Objectives Strategies Step by Step Plan Due Date Name Completion notes Break down each objective into clear and ordered steps which need to be taken to achieve the objective that you have set. Date by which each step should be completed. Person(s) responsible for completing each step. Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 10
BSBOPS503 Develop administrative system Section 3: Implementation activities Procedure development Outline the process you took to develop this procedure. How does it integrate with and adhere to other administrative procedures within the business? Distribution How did you distribute and communicate the new procedures to staff? You need to attach evidence of this which may include email, memo or evidence of this happening at a meeting. Training development Who did you train? Outline the process and approach you took to developing this training including the instructional style and mediums used. How did you ensure it aligns with your audience’s learning preferences and the Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 11
BSBOPS503 Develop administrative system organisation’s requirements? How does it ensure staff are supported? Future use How can the training be adjusted to suit a wide array of participants including those with different learning needs or requirements? Provide examples. Monitoring When running the training, how did you ensure full participation and staff buy in? How did you monitor staff attitudes and engagement? How did you monitor that the training was understood and well received? How did you ensure your presentation style suited the audience and what changes did you make if it wasn’t? Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 12
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BSBOPS503 Develop administrative system Contingency management What issue did you respond to and how did you manage this? How did you ensure this had a minimal impact on the user? Attach: Procedure you have developed ☐ Evidence of distribution ☐ Training session materials ☐ Section 4: Monitoring Analysis of user responses Identify issues and trends in user responses. Include usage, security and output in your analysis. Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 13
BSBOPS503 Develop administrative system Solutions Document solutions to issues and steps you will take to make modifications to the system. Include modifications to procedures and training and attach evidence once you have updated these documents. Communication strategy How will modifications be notified to staff? Where will revised procedures be located and how will staff know to replace their current procedure with the new one? Training session Outline the process and approach you took to modifying this training and why. Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 14
BSBOPS503 Develop administrative system Attach: Modified procedure ☐ Evidence of distribution and notification to staff ☐ Revised training session materials ☐ Australian Pacific International College I ABN: 11642992881 I CRICOS Provider: 03971B I National Provider: 45784 I Assessment Agreement and Cover Sheet I Version 1.1 Jan 2024 Page 15
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