Module 4 Act 5050
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# 1. ABC Company is a relatively small dry-cleaning operation that has a very steady level of business. Since the company hired a new employee, however, cash inflows have decreased and the amount of promotional coupon redemptions have increased dramatically. The owner of the company has been very impressed with this new employee, but has suspicions regarding her cashiering practices. When comparing cash sales to check and credit card sales, the owner noted that the coupon redemption rate was dramatically higher for cash sales. The owner does not want
to wrongly accuse the employee if she is innocent, but does want to find out if fraud is occurring.
The owner calls you as an expert on fraud and asks you to recommend a reliable way of gathering evidence that could determine if fraud is occurring. What are some possible investigative methods you could suggest?
Some methods that could be used that would not alert or cause an alarm would be forensic accounting, analysis reports, internal controls implementation, account reconciliation, and monitoring. The first thing I would do is start reconciling any accounts that may be affected.
Then I would review any internal controls that might have been overridden, that is, in connection
with cash receipts, cash handling, and discounts (coupons). I would use surveillance to monitor employee’s behavior and activities. Once I have gathered the information, I would report to the owner my conclusion, supporting evidence, and recommendations. If there were any discrepancies in the financial reporting or balance sheet accounts, then I would suggest forensic accounting to identify and determine the nature of the fraud and its damage. #4 This chapter included an example of a manufacturing firm that had problems with employee theft of tools. The company decided that it would search every employee’s lunch box at the end of each shift. The employees were enraged and caused a work slowdown.
Give three alternative suggestions for how the company could have investigated or prevented this theft effectively without causing morale problems with employees.
The manufacturing company could 1.
Implement internal controls, such as giving access to specific individuals. 2.
Use surveillance to monitor the areas where the tools are located. 3.
Train and communicate to employees how to properly handle tools and supplies. These methods should help boost the company’s morale and maintain or increase productivity.
#8. ABC company has instituted good internal controls and has never, until last month, had a problem with fraud. but several weeks ago, someone with access to keys entered the controller's office and took two company checkbooks. since then, several checks have been forged totaling $5,670. you are a certified fraud examiner and have been recruited to investigate the case. 1. Which theft act investigative method(s) should you use in this investigation?
The investigative methods I would use will be surveillance physical evidence, and forensic software. 1.
Surveillance and security access – I would install security cameras and monitoring systems in target locations. This would help with visible confirmation of locations, date and time, and actions that occurred. Then secure access to the locations that are high risk by limiting authorized individuals only. 2.
Physical evidence - I would secure physical evidence of the copies of checks that were stolen and used. Gather evidence of the transactions from the bank institution or establishment of the endorsed checks. I would gather evidence from the controller offices that alerted or documented fraudulent action. Gather any information that would be helpful with the investigation. 3.
Forensic software- I would use the software to help detect the anomalies. Research the occurrence across several platforms. That would help identify potential users' ID and event occurrences, identify the threat, identify the damages, and recommend possible solutions. Chapter 8
#2. Assume that you have selected a random sample of 15 checks from a population of 800 checks. The checks you have selected are the following numbers: 664, 789, 650, 136, 365, 538, 800, 657, 110, 136, 398, 645, 214, 544, and 777. Based on this sample, evaluate the truth of the following statements regarding your findings. Describe why you feel each statement is true or false.
1.
You have determined that Check No. 365 was not properly signed and was paid to a fictitious vendor. You conclude that fraud exists in the population.
This statement is false due to the lack of information. An improperly signed check is not sufficient information to draw the conclusion of fraud. There should be more information
gathered. The gathered information must show a pattern or evidence of fraudulent activity. So, It is important to identify the activity and support it with your findings or evidence gathered.
2.
You have determined that no fraud exists in the sample of 15 checks you evaluated. You conclude that no fraud exists in the population.
This statement is false also. Sampling only 15 checks would not accurately establish fraud. If controls are in place to detect fraud, then a pattern would be discovered. This pattern could possibly be found in the other batches of checks. It also could possibly occur over several different platforms or other areas that may not have a direct connection. So, it would be safe to say that more samples should be taken using several fraud techniques to identify and uncover any anomalies or fraud patterns. #3. Enron, one of the largest corporations to ever file for (Chapter 11) bankruptcy protection, was number 7 on the Fortune 500 list of the largest companies in America as ranked by revenues at the time of its bankruptcy. It was alleged that Enron executives were involved in questionable accounting and financial statement fraud, the disclosure of which led to the downward spiral in Enron's stock price and the financial ruin of thousands of employees and investors. In addition to
Enron's internal accounting problems, it is alleged that its auditor, one of the large accounting firms, instructed employees to destroy documents related to its work for Enron.
1.
Based on your understanding of a fraud examiner's responsibilities regarding documents, what should the audit firm personnel have done with their documents if they had suspected that fraud had occurred?
The accounting firm has an obligation to its clients when it comes to document retention. All public accounting firms must keep all records and documentation of work performed for a certain time frame or as long as the company is still a client. If the accounting firm suspects any fraud, then they are responsible for contacting the CEO, CFO, board members, or person in charge with its findings. They should prepare a report
stating all their findings and recommendations. It should be addressed to the appropriate individual or group of individuals. Auditors must maintain their independence, objectivity, and accuracy when performing audits.
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