ACC 315 Project One - Alexa Kroner
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Southern New Hampshire University *
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315
Subject
Accounting
Date
Jun 11, 2024
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pptx
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Payroll Onboardin
g Analysis
ALEXA KRONER
Overview
“Employee Onboarding is the process of establishing new employees in the company’s systems and helping them quickly adapt to their positions” (Savage et al, 2022). o
This process includes:
o
Human Resource Dept
o
Payroll/Accounting Dept
o
Department Manager of newly hired employee o
Begins when the job offer is made and continues through the new employee’s first days to month.
o
Onboarding is more than just an administrative process, though the accounting department focuses on and ensures that information is accurately entered into all information systems
o
Encompassing introductions with the new employee’s team and company culture is considered to be a best practice in the onboarding process
Illustrate
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Process
o
Reviews new hire payroll information and sends to payroll administrator
o
Payroll administrator enters information and creates employee file in payroll information system, such as ADP o
Reviews employee’s selected benefits and sends to payroll administrator
o
Payroll admin inputs selected benefits and deductions in information system
o
Payroll onboarding process functions and integration information system:
o
Compliance and reporting
o
Time and attendance
o
Payment processing, including taxes and deductions
o
Auditing and reporting controls
Inputs and Outputs
Inputs
o
Employee information
o
Employment details
o
Compensation information/details
o
Tax and Deduction information (W4, Benefits, etc.)
o
Banking information for direct deposit
Outputs
o
Payroll registers/reports
o
Pay statement information
o
Banking details confirmation
o
Tax payments and forms
Key Transacti
on Cycles
Step
Manual Process
Automated Process
1
Paper timesheet overview
Digital time tracking system
2
Approval
Digital approval
3
Manual calculation
Automatic calculation
4
Manual paycheck generation
Automatic paycheck generation
5
Manual distribution
Automatic distribution
6
Manual record keeping
Automatic record keeping
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Benefits
Benefits of automating the payroll onboarding system: o
Accurate tax management, compliance and reporting
o
Time and Efficiency
o
Ease of access to internal and external payroll information
Benefits Rationale
o
Accurate tax management, compliance and reporting – This is one of the more complex processes of conducting payroll. This information needs to be precise and accurate before payroll is fully processed. AIS helps automatically calculate this to the best accurate numbers for compliance
o
Time and Efficiency – Manual calculations take time and precision. Using an AIS cuts down the time by automating compensation calculations, deductions, and benefits.
o
Ease of access to internal and external payroll information – “With this system, the hr team can easily create, implement and outline need-based and unique payroll models inside the set budget” (L, 2022).
Drawbacks
Drawbacks
of automating the payroll onboarding system:
o
Security Risks
o
Potential extra costs
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Drawbacks Rationale
o
Security Risks – It is crucial to vet the security measures an automated payroll system takes since employee information is stored and processed through the third-
party. There is no 100% guarantee, especially with the amount of personal information store (SSN, banking info, etc.). o
Potential extra costs - AIS are typically less of an expenditure than fully outsourcing, but many will charge per employee and features offered.
Summary ( A-D)
o
Tasks within a payroll onboarding process
o
Inputs and outputs in the payroll onboarding process
o
Appropriate personnel performing tasks (role)
o
Employee onboarding process documents
Summary (E-H)
◦
Approval protocol
◦
Benefits and drawbacks of the payroll onboarding process
◦
Security protocol
◦
Appropriate computerized output with corresponding due dates
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References
L, Shalini . “Six Benefits of an Automated Payroll System - BetterPlace.” Www.betterplace.co.in
, 18 Mar. 2022, www.betterplace.co.in/blog/benefits-of-automated-payroll-system/. Accessed 2 June 2024.
Newsome, Rich. “5 Disadvantages of Payroll Software | PeopleHR.” Www.peoplehr.com
, 4 Jan. 2023, www.peoplehr.com/en-gb/resources/blog/5-disadvantages-of-payroll-software/#Security-risks. Accessed 2 June 2024.
Savage, Arline A, et al. Accounting Information Systems
. Wiley Global Education, 4 Feb. 2022.
Related Documents
Related Questions
Prepare a data flow diagram that reflects the activites presented in the payroll process outlined in Problem 3.
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Payroll Process
Since payroll is one of the largest company expenditures, there are risks and controls in the payroll process the company must maintain and keep in mind.
Research Bloomberg Market Sectors Links to an external site.to select a company of your own choice. Compare their performance to the industry's performance.
Select two internal payroll controls discussed in your textbook, located in Chapter 10.
How did the company you researched compare to the industry in maintaining its payroll process, based on the AIS framework?
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Task 2- Service providers1. Based on the company scenario provided above, research the suitability of at least four payroll software products, from different providers, for processing your payroll in-house. Next research the suitability of at least four payroll service providers if you were to consider outsourcing your payroll. You are required to provide a short summary of the providers you have suggested.
2. Research and explain the different payroll lifecycle and software packages selected for two different organisations, one processing payroll for 20,000 employees and another processing payroll for 200 employees, both having a monthly pay frequency. (i) Explain your decision and an estimation of the costs relating to monetary value and time?● Include in your response to this task how you would manage the provider/customer and other stakeholder relationships necessary to influence successful payroll outcomes including delivery, customer care and enquiry handling. Identify the risks…
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In a payroll processing DFD, the "prepare reports" activity will be represented by
will be represented by
, and the "management" will be represented by
O a circle; two horizontal lines; two horizontal lines
O a square; two horizontal lines; a circle
O a circle; two horizontal lines; a square
O a rectangle; a square; a circle
the "employee payroll file"
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Micah Levi works in the payroll department at Radiance Windows. The employer has determined that the payroll functions should be moved to a Cloud-based platform that can support its 500 employees, be used remotely, and has requested recommendations. What options could Micah propose?
check all that apply
SSL, VPN, and CAPTCHA tools
Administration of payroll
Employee security and confidentiality
Online options with mobile access
arrow_forward
Introduction to business
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Automated Application Controls: Input Controls. In its automated processing systemover payroll transactions, Brady Company enters the following data from its employees’attendance records (# corresponds to a numeric field; A corresponds to an alphabetic field):∙ Employee number (##-#-##, the employees’ Social Security number).∙ Entity division (AA#, an alphanumeric field containing two letters corresponding to thelocation of the employee and two numbers corresponding to that employees’ supervisor).∙ Hours worked (##.#, a weekly total of hours worked in 0.25-hour increments).After data entry, these data are processed against the information maintained in thatemployee’s master file record. The records are accessed based on employee number. If theemployee is an hourly employee, the number of hours worked is multiplied by the pay rate; ifa salaried employee, the hours worked are checked against a range of acceptable hours. Afterthe gross pay is determined, information in the master file…
arrow_forward
Question 1
For each of the following records, indicate the appropriate related file structure: master file, transaction file, reference file, or archive file
customer ledgers
sales orders
vendor ledgers
hours each employee has worked during the current pay period.
Tax tables.
arrow_forward
SEPARATION OF DUTIESTransferring people from job to job within the organization is the philosophy atArcadia Plastics. Management believes that job rotation deters employees from feelingthat they are stagnating in their jobs and promotes a better understanding of thecompany. The computer services personnel typically work for six months as anoperator, one year as a systems developer, six months as a database administrator, andone year in systems maintenance. At that point, they are assigned to a permanentposition.RequiredDiscuss the importance of separation of duties within the information systemsdepartment. How can Arcadia Plastics have both job rotation and well-separatedduties
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Discussion points:As a plant employee, what is your responsibility to report your findings to superiors?Should you attempt to determine if the redundancy is justified? Explain.What is your responsibility to the employees whose jobs will likely be lost because of your report?What facts should you consider before making your decision to report or not?
(Chapter 17 Ethics Challenge BTN 17-3, Financial & Managerial Accounting: Information for Decisions; Wild, Shaw, and Chiapetta, 7th edition, McGraw-Hill )
I do not really understand this at all. Do you have access to this course material and could help me learn this so i know?
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Answer multi choice question in photo please
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SEE MORE QUESTIONS
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Recommended textbooks for you
- Pkg Acc Infor Systems MS VISIO CDFinanceISBN:9781133935940Author:Ulric J. GelinasPublisher:CENGAGE LPrinciples of Accounting Volume 2AccountingISBN:9781947172609Author:OpenStaxPublisher:OpenStax College

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