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Western Governors University *

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SANE

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Medicine

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Apr 3, 2024

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38

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DOCUMENTATION OF THE EXAM
OBJECTIV E Describe methods for documenting the medical forensic examination Discuss the elements of documentation required in the medical forensic examination Describe common issues that impact a well-documented exam Discuss how the medical-forensic documentation will be used by other disciplines involved, including at trial
METHODS FOR DOCUMENTING THE EXAM Written Electronic Body diagrams Photography Videography
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DOCUMENTATION FORMS IN THE NC SAECK
C O N S E N T Legal caregiver/guardian Assent by older child/teen Make sure the caregiver and child understand what you are doing with the SAECK You do not analyze it at the hospital Caregiver and patient (age appropriate) understand what the exam entails
CONSENT IN SPANISH Document Who assisted with interpretation Who was in the room during the evaluation
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Step 2
A history was obtained from Kira’s mother, Katie Smith, out of the presence of Kira. Ms. Smith stated she noted blood in Kira’s underwear when she assisted her in removing her clothes for her bath tonight around 7:00pm. Ms. Smith stated she asked Kira if she had hurt her vagina. Ms. Smith stated Kira told her that “Brandon” put his finger in her vagina and it “really hurt.” Ms. Smith stated Brandon Thomas is a 17 year old boy that babysits until she can get home from work. Brandon babysits Monday through Thursday from 4 to 6pm. Brandon babysat Kira today and Ms. Smith arrived home at 6:00pm and relieved Brandon. Kira reported no other bodily contact between her and Brandon. Kira provided a history in the emergency department of Brandon putting his finger in her vagina and it “hurt” and “blooded.”
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3/12/2022 Between 4-6:00pm Patient’s home 1 Caucasian Male X X Unknown X X X X X X X
X X X X X X X X X X X
M E D I C A L H I S T O R Y The forms in the NC SAECK are not comprehensive. You may want to add to these forms or develop your own. These forms are more adolescent/adult specific Some have developed forms for the prepubertal child and the adolescent/adult.
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98.3F (Tymp) 96 16 98/56 X With ALS
N/A N/A N/A Pneumonia age 3 years with 3 day hospitalization NKDA None reported Multivitamin every day N/A None reported. Mother reported no history of STIs pre or during pregnancy.
SMR 1. No redness, swelling, bruising, abrasions, lacerations, cuts, lesions. No bleeding or discharge noted from vaginal opening Not visualized Not examined No anal laxity, lesions, bruising, abrasions, lacerations, cuts, bleeding, discharge F. Hymen: Unestrogenized. Posterior rim smooth and without deep notches or complete transections. G. Posterior Fourchette: Tear at 6:00 with drop of blood noted.
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M E D I C A L H I S T O R Y F O R M – P A G E 2
X X X X
Beacon Child Medical Evaluation Clinic Beacon Office will call to make appointment
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Step 11 Anatomical Drawing
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Supine Position Prone Knee Chest
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No pubic hair Labial Swabs Anal Swabs Prepubertal Anal Swabs collected No concerning history
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Prepubertal Young child
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Options depend on program policy
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DISCHARGE INSTRUCTION S Medical Examination Forensic Evidence Collection Photographs Diagnostics/Results Medications given Prescriptions provided What was done at the visit: Follow-up instructions
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MOST COMMON ISSUES IN COURT Handwritten documentation illegible Inconsistency in documentation Failure to use quotes Forgetting important details (if it isn’t documented, it wasn’t done) Incomplete documentation Labeling with incorrect patient demographics Photographs are not clear or do not depict areas identified as concerning Yes, you can add an addendum, just make it clear why you are adding the addendum, the date, the time, your signature
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QUESTIONS
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