BSBTWK502 - Manage Meetings Task 2

docx

School

Royal Gurkhas Institute of Technology in Melbourne *

*We aren’t endorsed by this school

Course

BSBMGT516

Subject

Management

Date

Jan 9, 2024

Type

docx

Pages

Uploaded by avispratish

BSBTWK502 – Manage Meeting Assessment 2 Activity Task 1. Apply conventions and procedures for formal and informal meetings including: a. Developing and distributing agendas and papers. Meeting Agenda Carolyn Morgan Pty Limited – Follow-up management meeting Date/ Time 12pm to 1pm, 21 st August 2023 Location The Boardroom, Level 1, RGIT Campus, Elizabeth Street, Melbourne. Chairperson Chairperson Meeting Attendees: Full Name and role Managing Director Company Secretary General Manager Operations National Sales Manager Minute Taker Secretary Timekeeper Agenda Item/ Topic Discussion/ Outcomes Who Allocated Time Welcome Note Open the meeting and welcome the members Chairperson 5 minutes Agenda – 1 Increase Sales  S presented the methods to make information readily available to Bulk Buyers  P provided a list of low selling stock or items for all the Stores.  M provided resources required for new photo shoot campaigns, locations for ideal digital billboards and example of online advertising platforms and related advertising costs. 20 minutes Agenda - 2 Setting up a New Warehouse o J presented a report on the requirements for the new warehouse. o Status update for the feasibility study was provided. Quotes provided for the feasibility report. 30 minutes Summary Overall Summary Follow-up on management meeting to discuss strategies to increase Sales and Open up in New Warehouse. Decisions Directors and Management to decide on which strategies to increase sales and quotes on the conduct

BSBTWK502 – Manage Meeting Assessment 2 feasibility study for a new Warehouse. Actions Web and IT Manager to present quotes from consultants for Feasibility Study for a New Warehouse. 5 minutes Next Meeting Time/ Date 28 th August 2023 12 to 1pm 1 minutes Closure  Concluding Remarks  Meeting Closure 4 minutes Minutes are a true and accurate record of the meeting. Approved/ confirmed by whom? Minutes will be submitted for approval in the next meeting by the Chairperson.  Evidence of sending out notice of meeting and agenda. b. Identifying and inviting meeting participants The meeting participants are as follows: Raja – Managing Director Melissa - Marketing Manager Ravina – Company Secretary John – Warehouse Manager Jaspreet - General Manager Operations Poli – Retail Manager Shankar – National Sales Manager Paul – Web Sales Manager

BSBTWK502 – Manage Meeting Assessment 2 Evidence of identifying and inviting the participants. c. Organising and confirming meeting arrangements. Evidence of organising and confirming meeting arrangements. d. Running the meeting and following up Evidence of running the meeting.

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help

BSBTWK502 – Manage Meeting Assessment 2 2. Organise, take part in and chair a meeting Evidence of organising and chairing the meeting. 3. Record and store meeting documentation Evidence of storing the records.

BSBTWK502 – Manage Meeting Assessment 2 4. Follow organisational policies and procedures Evidence of Meeting Policies and Procedures. Once you are ready you are going to need to: 5. Prepare for a meeting o Prepare meeting agenda. o Set meeting time limits. o Identify participants and send meeting invite. o Define your role in the meeting. o Book meeting venue o Confirm participants availability. o Send meeting agenda and request feedback. o Prepare your slides, etc. o Set up other tech. o Create a feedback survey. o Prepare for follow-up actions. 6. Conduct a meeting Evidence of conducting a meeting as the chair.

BSBTWK502 – Manage Meeting Assessment 2 7. Follow up on the meeting Evidence of meeting follow-up While you prepare for your meeting you will be assessed on the following points: 8. Your ability to develop the agenda in line with stated meeting purpose The purpose of the meeting was for the management to discuss how increase sales and options to buy or rent a new warehouse. The meeting agenda included the following points:

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help

BSBTWK502 – Manage Meeting Assessment 2  Methods to make information readily available to Bulk Buyers  List of low selling stock or items for all the Stores.  New photo shoot campaigns, locations for ideal digital billboards and example of online advertising platforms and related advertising costs. R  Report on the requirements for the new warehouse.  Quotes provided for the feasibility study. 9. Your ability to ensure the style and structure of meeting are appropriate to its purpose  Management meetings are formal, and it needs to be held a venue that free of distractions and interruptions. Hence, the management meeting was schedule to be held at the boardroom with proper meeting facilities.  The meeting is supposed to run as per the agenda.  The minutes to be recorded by the secretary.  This meeting is supposed to be a discussion type where all members are required to participate with their views. 10. Your ability to identify meeting participants and notify them Raja – Managing Director Melissa - Marketing Manager Ravina – Company Secretary John – Warehouse Manager Jaspreet - General Manager Operations Poli – Retail Manager Shankar – National Sales Manager Paul – Web Sales Manager Evidence of identifying and inviting the participants. 11. Your ability to confirm meeting arrangements Evidence of organising and confirming meeting arrangements .

BSBTWK502 – Manage Meeting Assessment 2 12. Your ability to despatch meeting papers to participants within designated timelines Evidence of sending out notice of meeting

BSBTWK502 – Manage Meeting Assessment 2 Evidence of sending out meeting agenda. Evidence of the distribution of the meeting minutes . Evidence of sending out notice of meeting and agenda for follow-up meeting.

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help

BSBTWK502 – Manage Meeting Assessment 2 While you conduct the meeting you will be assessed on the following points: 13. Your ability to chair meetings As the meeting chair I need to be able to demonstrate the following:  Ensure the meeting starts on time and runs as per the agenda.  Be calm, disciplined and be quick thinker.  Not leaving the meeting until the meeting is over.  Ensure that the meeting a quorum is present.  Keeping the discussion to the point  Ensure all meeting participants are given the chance to speak.  Puts up the motion to vote and announces the results to the participants. 14. Your ability to conduct meetings to ensure they are focused, time efficient and achieve the required outcomes  The meetings will run as per the agenda  The timekeeper will ensure that the time allocated for the respective discussion are followed.  The meeting should achieve its required objectives. 15. Your ability to ensure meeting facilitation enables participation, discussion, problem- solving and resolution of issues As the chair I would ensure that the meeting facilitation enables participation, discussion, problem solving and resolution of issues by:  Asking an ice-breaker question to start the discussion.  Creating a welcoming and comfortable atmosphere.  Encouraging all participants to get to express their opinion without interruption and fear.  Encourage attendees to speak by asking for their opinion on certain matters. 16. Your ability to brief the minute-taker on the method for recording meeting notes As the chair of the meeting, I will brief the minute-taker that the minutes should be recorded in accordance with organisational requirements. Also, I will advise to record the following items:  Date of the meeting.  Time the meeting was called to order.  Names of the meeting participants and absentees.  Corrections and amendments to previous meeting minutes.  Additions to the current agenda.  Whether a quorum is present.  Motions taken or rejected.  Voting on a motions and secondments, and the outcome of the voting.  Actions taken or agreed to be taken. Approved meeting minutes recording template for Carolyn Morgan

BSBTWK502 – Manage Meeting Assessment 2 While you follow up on the meeting you will be assessed on the following points: 17. Your ability to check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting. As the chair, I also recorded notes of the meetings that I advised to the minute taker to record also. My main purpose was to record important points and discussion held during the meeting. Once, I received the draft meeting minutes from the secretary who recorded the minutes meetings, I cross checked it with my notes. I added few other points to the minutes and added other motion voting details before sending it back to the secretary for distribution. 18. Your ability to distribute and store minutes and other follow-up documentation Evidence of requesting meeting minutes.

BSBTWK502 – Manage Meeting Assessment 2 Evidence of the distribution of the meeting minutes . Evidence of meeting follow-up 19. Your ability to Report outcomes of meetings The outcome of the Management meeting held on 7 th and 21 st August 2023.

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help

BSBTWK502 – Manage Meeting Assessment 2 The purpose of the meeting was for the management to discuss how increase sales and options to buy or rent a new warehouse. Items for discussion were:  Review Sales for the past 3 years.  Determine ways to increase Sales.  Review and discuss Marketing strategy.  Review and discuss Web sales strategy.  Open for discussion of New Warehouse  Discussion benefits and costs involved in New Warehouse  Issues faced with the current Warehouse.  Ways to raise funds for the New Warehouse.  Build, Buy and Rent New Warehouse.  Conduct Feasibility Study. It was a formal type of meeting that held in the Boardroom, and each was 1 hour long. All the invited participants were present. The discussion sessions were quite interactive with the participants of all the participants. The meeting started and ended as per the agenda without any disruptions. There was misconduct noticed and recorded. The minutes of the meeting were recorded and circulated to all the participants once it reviews and updated. The meeting agenda was shared with every participant two days before the meeting via The paper of meeting was stored in cabinet of company storeroom by files name with date. Electronic documentation was also maintained on the company server and cloud backup.

Related Documents

Marla Duff-Wk 5 - Apply_ Summative Assessment_ Strategies.docx

ADMN 3220H- Individual Case Assignment.pdf

Assessment_4__Activity_3_Review_strategic_outcomes_and_incorporate_feedback_into_the_leadership_styl

Wk 3 Research.docx

HQS 640 Topic 3 DQ 1.docx

Project - Facilitate Continous Improvement.docx

Final Ethics Reflection Student Sample A.pdf

C721-Task Template Dec 2023.docx

Mock Quiz (non-graded) for practice before attmepting the in-class quiz in week 10_ Attempt review 3

Mock Quiz (non-graded) for practice before attmepting the in-class quiz in week 10_ Attempt review 2

Quiz 3.pdf

Quiz___Online_Resources[1].pdf

Recommended textbooks for you

Understanding Business

Management

ISBN:9781259929434

Author:William Nickels

Publisher:McGraw-Hill Education

Management (14th Edition)

Management

ISBN:9780134527604

Author:Stephen P. Robbins, Mary A. Coulter

Publisher:PEARSON

Spreadsheet Modeling & Decision Analysis: A Pract...

Management

ISBN:9781305947412

Author:Cliff Ragsdale

Publisher:Cengage Learning

Management Information Systems: Managing The Digi...

Management

ISBN:9780135191798

Author:Kenneth C. Laudon, Jane P. Laudon

Publisher:PEARSON

Business Essentials (12th Edition) (What's New in...

Management

ISBN:9780134728391

Author:Ronald J. Ebert, Ricky W. Griffin

Publisher:PEARSON

Fundamentals of Management (10th Edition)

Management

ISBN:9780134237473

Author:Stephen P. Robbins, Mary A. Coulter, David A. De Cenzo

Publisher:PEARSON

SEE MORE TEXTBOOKS

Recommended textbooks for you

Understanding Business
Management
ISBN:9781259929434
Author:William Nickels
Publisher:McGraw-Hill Education
Management (14th Edition)
Management
ISBN:9780134527604
Author:Stephen P. Robbins, Mary A. Coulter
Publisher:PEARSON
Spreadsheet Modeling & Decision Analysis: A Pract...
Management
ISBN:9781305947412
Author:Cliff Ragsdale
Publisher:Cengage Learning
Management Information Systems: Managing The Digi...
Management
ISBN:9780135191798
Author:Kenneth C. Laudon, Jane P. Laudon
Publisher:PEARSON
Business Essentials (12th Edition) (What's New in...
Management
ISBN:9780134728391
Author:Ronald J. Ebert, Ricky W. Griffin
Publisher:PEARSON
Fundamentals of Management (10th Edition)
Management
ISBN:9780134237473
Author:Stephen P. Robbins, Mary A. Coulter, David A. De Cenzo
Publisher:PEARSON