School Improvement Plan Part E - Implementation and Monitoring Progress- KS-LU
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IMPLEMENTATION AND MONITORING
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School Improvement Plan: Part D& E – Implementation and Monitoring Progress
Kathryn Stokes School of Education, Liberty University
Author Note
Kathryn Stokes I have no known conflict of interest to disclose. Correspondence concerning this article should be addressed to Kathryn Stokes. Email: Kmstokes3@liberty.edu
IMPLEMENTATION AND MONITORING
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By analyzing Chesterfield County Public Schools overall fiscal expenditures, it provides clarity to current distributions of funds and can assist stakeholders in determining where appropriate funds are needed to support the district’s objectives while meeting the needs of all stakeholders. It is important to know the Chesterfield County Public Schools receives financing from a variety of sources that include local, state, and federal funds.
Once the division has calculated its overall revenue, the school superintendent and finance office will collaborate with all school departments to project their needed operating budget along with the funding sources they receive. Once all departments have presented their proposed budget the school division will meet with the school board members before presenting the proposed budget to the county administration to review. Once all stakeholders have reviewed and commented on the school budget then the overall operating budget will be approved for the division. The goal of the budget is to meet the various demands of the school division and speaks to the running expenditures needed across the division (Smith et al., 2021). This formula to proposed the overall budget will be
utilized to assist school administration with allocating funds to each school in the division. It is important to note that variations in allocated funds can occur because of diverse needs within each school. The chart speaks to the annual operating budget for the FY2024-25 school year. This budget has three funding sources. All three funds total $977,191,900 and encompass 8,986.3 FTEs (
FY2024 Approved Budget Booklet.pdf
, n.d.). Totals for each of the three funds are as follows:
IMPLEMENTATION AND MONITORING
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Operating Fund $ 902,496,600 8,169.7 FTEs
Grants Fund $ 37,359,000
324.6 FTEs
Federal Food Service Fund $ 37,336,300 492.0 FTEs
FUND 81 FUND 82 FUND 83 TOTALS % of Total
% Sch Oper ARGS Funds TOTALS
Local Sources
6,337,000
1,108,900
8,255,400
15,701,300
1.63% 0.72% 3,456,000 9,157,300
State 414,737,0
00 4,134,100 710,400 419,581,500 43.66% 46.80% 1,682,900 421,264,400
Federal
300,000
29,724,900
21,330,300
51,355,200
5.34%
0.03%
0
51,355,200
This chart speaks to the various categories that funds will be allotted to across the school division. These funds represent all funding sources from local, state, and federal sources. It should be noted that there are blanks in areas that do not receive funds for various reasons, but mainly because those areas do not align with the guidance for the prescribed funding source. FUND 81 FUND 82 FUND 83 TOTALS % of Total
% Sch Oper ARGS Funds TOTALS
Instruction 639,501,000
34,926,100
674,427,100 69.02% 70.86% 4,095,500 678,522,600
Administration
/
Attendance & Health
32,817,800 100,000 32,917,800 3.37% 3.64% 121,100 33,038,900
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Pupil Transportation 53,963,300 0 53,963,300 5.52% 5.98% 53,963,300
Operations & Maintenance 77,651,200 312,500 77,963,700
7.98% 8.60% 697,300 78,661,000
Technology 23,648,200 2,020,400 494,500 26,163,100 2.68% 2.62% 225,000 26,388,100
Debt Service 68,446,000 0 68,446,000 7.00% 7.58% 68,446,000
Food Services 0 0 36,841,800
36,841,800 3.77% 0.00% 36,841,800
S
CHOOL
I
MPROVEMENT
P
LAN
: P
ART
E - I
MPLEMENTATION
AND
M
ONITORING
P
ROGRESS
Goal #1:
By 2025, CCPS graduation rates will meet or exceed overall state performance.
Actions, Strategies, and Interventions
Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice. Names
are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning What will serve as this evidence?
PLCs: Review number of students at each high school that are eligible to graduate to determine graduation rates
June 2025
No cost- data already in SIS
Principals School Counselors Dept. Chairs Students data from SIS shows the most up to date number of students
that have met graduation Percentage of CCPS students that that have met the graduation requirement for the 2024-2025 school year.
IMPLEMENTATION AND MONITORING
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Professional Development: For students that have not met the graduation requirements, each school will focus on the data around areas to support these groups of students: Differentiation of instruction based on student needs Create a school culture of inclusivity through a variety of school events Funding for PD will come from individual school budgets. Each school will receive local funds for PD that range from $2500 to $3500. Resources for ESL and SPED students will be utilized from both respective departments in the division. requirements. Review of this data
on a monthly basis will allow all stakeholders to monitor student progress and allow time for interventions with at risk students. Goal #2:
By 2025, CCPS students will exceed expectations for performance on the VDOE College, Career, and Civic Readiness Index (CCCRI).
Actions, Strategies, and Interventions
Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice. Names
are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning What will serve as this evidence?
IMPLEMENTATION AND MONITORING
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PLCs:
Will meet on a monthly basis to review current student data on the SIS CCCRI tracker report. School Counseling will provide comprehensive services with students in
developing their academic and career plans to assist students in making more informed choices that align to graduation requirements, career areas, and the school’s CCCRI requirements. August 2024-June
2025
No cost- data is already in the SIS system Resources: One to one meeting with school counselors School course fairs for students Principals School Counselors Teachers SPED Staff ESL Staff CTE staff School Leadership Stakeholders will meet monthly to review current school data. The division’s SIP team will be meet quarterly with each
school to determine current performance and assist in developing improvement plans
and strategies as needed. CCPS CCCRI report from the VDOE
will report the percentage of students that met each matrices. Goal #3:
By 2025, 90% of CCPS students will pass or show growth on SOL assessments in math and English (accreditation standards).
Actions, Strategies, and Interventions
Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice. Names
are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning What will serve as this evidence?
Progress monitoring
Have a set timeline for all assessments
Have common assessments for grade levels
Have measures in place for review of data PLCs
November
2024-June
2025 Estimated costs:
Testing costs will total 120,000 across the division Tutor mentoring
will cost 88,000
Principals School Counselors
Teachers ESL staff SPED staff School administration will
monitor benchmark assessments each quarter. PLCs: Evaluate benchmark assessments Breakdown of data on division, school, and grade levels to view strengths and areas of need for moving forward.
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Have set meetings to dig into the
data
Have procedures and expectations outlined for all staff. PD
Provide PD at the beginning, middle, and end of the school year
Have a timeline and set expectations
Allow strong teachers to lead with best practices that they have
implemented to reach the success they have had on assessments. across the division for all levels and schools.
Resources: Testing materials will meet the appropriate accommodation
s for SPED and ESL students. Will review students progress on a bi-weekly basis during department meetings to evaluate students’ current level of understanding. Goal #4:
By 2025, no more than 5% of CCPS students will be chronically absent.
Actions, Strategies, and Interventions
Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice. Names
are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning What will serve as this evidence?
Identification process for struggling students’ cohort
Review daily attendance
Monitor the suspension rate
August 2024-June
2025
Resources: The office of Family
and Community
Engagement Principals
School Counselors Teachers PLCs will monitor SIS data points during bi-weekly meetings Data pulls for the SIS system will show CCPS student attendance for the division
IMPLEMENTATION AND MONITORING
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Monitor grades
Monitor graduation requirements
Establish relationships with students
Increased specific and timely parental/guardian contact to communicate concerns, promote positive interactions, as well as important information relevant for students and families
will send out bi-
weekly reports to all schools, students, and families with updates from the division. Weekly communication for
school personnel through use of phone, email, and social media.
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References
Chesterfield County Public Schools - Virginia School Quality Profiles. (n.d.). https://schoolquality.virginia.gov/divisions/chesterfield-county-public-schools FY2024 Approved Budget Booklet.pdf
. (n.d.). Google Docs. https://drive.google.com/file/d/1EXP-ybF7uud0h-h9I9bBuo_pMOt--Pz-/view
Smith, S. J., Swezey, J. A., Ackerman, M. E., Angle, M. A., Bartlett, J. C., Beam, A. P., Claxton,
R. L., Moore-Austin Shanté, Nichols, L. W., & Pearson, C. L. (2013). Public and private school administration: An overview in Christian perspective. Kendall Hunt Publishing Company.
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