TO DO - Template - Plan Resource Management 5.15 Deliverable
docx
keyboard_arrow_up
School
Kahuta Institute of Professional Studies, Kahuta *
*We aren’t endorsed by this school
Course
5
Subject
Information Systems
Date
Nov 24, 2024
Type
docx
Pages
15
Uploaded by AmbassadorSummer10546
USA RDMV ENGINEERING PORTAL
RISK MANAGEMENT PLAN TEMPLATE
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
Revision (1)
10/31/2023
VERSION HISTORY
Version
#
Implemented
By
Revision
Date
Approved
By
Approval
Date
Reason
1.0
09/17/2023
<name>
<mm/dd/yy>
Initial Resource Management Plan draft
1.1
<Author name>
<mm/dd/yy>
<name>
<mm/dd/yy>
<reason>
Revision Date: Error! Unknown document property name.
Page 2 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
TABLE OF CONTENTS
1
INTRODUCTION
.....................................................................................................................
3
1.1
Purpose Of The resource Management Plan
..............................................................
3
2
RESOURCE MANAGEMENT PROCEDURE
.....................................................................
3
2.1
Process
........................................................................................................................
3
2.2
Resource Identification
..............................................................................................
2
2.3
Data Representation
...................................................................................................
4
2.3.1
Organizational Theory
..........................................................................................
5
2.3.2
Meetings
...............................................................................................................
5
2.4
Resource management plan outputs
...........................................................................
5
2.5
Project Document Updates
.........................................................................................
2
3
TOOLS AND PRACTICES
.....................................................................................................
2
APPENDIX A: REFERENCES
....................................................................................................
3
APPENDIX B: KEY TERMS
......................................................................................................
4
Revision Date: Error! Unknown document property name.
Page 3 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
INTRODUCTION
PURPOSE OF THE RESOURCE MANAGEMENT PLAN
The Resource Management Plan for the USA RDMV Engineering Portal project is an all-
encompassing document describing the specifics of resource procurement, distribution,
tracking, and management. Its main goal is to facilitate the management of project
resources at all stages.
To begin with, this strategy makes it easier to pinpoint and examine the specific assets that
will be required to carry out the project successfully. The plan assures effective utilisation,
prevents waste, and maximises production by outlining how resources will be procured,
distributed, and managed.
The Resource Management Plan also creates a methodical framework for actions taken in
regards to resources. It lays out a systematic approach that teams may follow to accomplish
goals linked to resource management. This methodical strategy improves communication
and cooperation among project participants.
In addition, the plan is a necessary document for tracking progress. It not only keeps track
of how resources are used but also how well they are doing and how they have evolved
over time. Careful documentation like this helps project managers see problems ahead of
time, when corrective action can keep things on track.
In addition, the Resource Management Plan may be used as a library of risk management
templates and best practises. The plan improves the project team's capability for proactive
risk management by providing standardised forms for risk assessment and mitigation,
hence reducing the likelihood that risks may negatively affect project results.
And last, the strategy is adaptable to a wide range of users. The project team, the project's
sponsors, management, and any other stakeholders will find this report useful. The plan
promotes openness and trust among stakeholders by giving them an accurate picture of the
project's resource management and laying out the specifics of how those resources will be
used. The Resource Management Plan is an overarching document that guides choices and
activities regarding resources and eventually aids in the timely completion of the USA
RDMV Engineering Portal project
.
RESOURCE MANAGEMENT PROCEDURE
PROCESS
The successful completion of the USA RDMV Engineering Portal project relies heavily on
the careful execution of a well-thought-out strategy for the management and allocation of
human and material resources.
To begin, the project manager works closely with the team and sponsors to proactively
identify and analyse the project's needs in terms of resources. As part of this process, you'll
Revision Date: Error! Unknown document property name.
Page 4 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
need to take stock of your team's knowledge, experience, and availability, as well as the
tools, supplies, and infrastructure you'll need to get the job done.
Then, a preventative method of handling potential dangers is put into action. The influence
of potential risks on the project's development is minimised by identifying them as early as
feasible in the project lifecycle. The project team may then effectively prepare for the
obstacles they may face by completing detailed risk assessments.
In order to make an accurate assessment of the number and quality of resources required
for each job in a project, an in-depth examination is undertaken during the estimating
phase. It is important to take a systematic approach while acquiring resources, such as
assigning assignments to team members who have the necessary knowledge and
experience. Effective procurement procedures are used to purchase physical assets, with
price, quality, and availability all taken into account.
Maintaining control over a project's resources calls for constant vigilance. The project
manager (or someone else selected by the project manager) is in charge of managing risks
associated with the project's execution. The progress of a project in terms of its utilisation
of resources is monitored via regular assessments. By constantly evaluating progress
towards project objectives, modifications may be made as needed to maximise efficiency.
Comprehensive and preventative measures are taken by management to oversee project
assets. Team members, sponsors, and other stakeholders must be in constant contact with
one another. Important parts of the strategy include careful preparation, periodic
evaluations of potential threats, and constant monitoring. The success of the USA RDMV
Engineering Portal project can be attributed in large part to the team's diligent and strategic
approach to resource management..
RESOURCE IDENTIFICATION
Method for Detecting Available Resources:
First, the project manager enlists the help of the team and other relevant stakeholders to begin the
search for available resources. The project charter, work breakdown structure, documentation of
requirements, risk register, and stakeholder registration are all examined carefully.
Analysing external and internal factors is the next step.
Organisational culture, location of facilities, skill sets of currently available resources, and
market circumstances are only few of the environmental aspects that are taken into account.
Resource management templates, safety and security policies, human resource policies, and
physical resource management policies are all examples of organisational process assets.
Third, use the organization's project files
We use the PMO's standard corporate project files, which may be found in the PMO's private
corporate workspace. Templates may be found in the Project Files folder and any relevant
subfolders. Templates from ABCD's corporate Asset Library are used to organise the resource
Revision Date: Error! Unknown document property name.
Page 5 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
identification process. These include templates for identifying risks, creating work breakdown
structures, and laying up project schedule networks.
Experts in the field are consulted at the fourth stage.
The assistance of Subject Matter Experts (SMEs) is essential while trying to locate useful
materials. Consultants bring in specialised expertise, key players like Alice Smith summarise
important papers, and participants from all walks of life provide their input at regular project
meetings. Associations of professionals and technical experts, as well as business organisations,
are excellent resources.
Resource Needs Table. Cost/hr
Resource Type
Duration
$ 50.00
Project Manager
26 Weeks
$ 50.00
Deputy Project Manager
26 Weeks
$ 20.0
Engineers
26 Weeks $ 12
Production Team
26 Weeks
$ 12
Supply Chain Experts
26 Weeks
$ 12
Marketing Specialists
26 Weeks
$ 9
IT Support
26 Weeks
$ 7
Quality Assurance
26 Weeks
$ 8
Administrative Staff
26 Weeks
DATA REPRESENTATION
Information about team members' assigned tasks on the USA RDMV Engineering Portal project is represented in a number of ways using a number of different methods. These methods are crucial for establishing who is responsible for certain parts of a project and for making sure everyone on the team knows their place. Among the selected procedures are:
Organisational charts and work breakdown structures (WBSs) are two examples of hierarchical charts used to depict the hierarchy and structure of a project team. Team responsibilities and reporting structures may be visualised using organisational charts. Tasks, subtasks, and assigned team members may be clearly shown at each level of the work breakdown structure, making it easier to complete the project.
A Responsibility Assignment Matrix (RAM) is used to specify each team member's specific duties for a given work package. According to Figure 9-4 in the PMBOK Guide, RAMs classify activities or work packages and assign degrees of responsibility to each team member, such as Revision Date: Error! Unknown document property name.
Page 6 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
Responsible (R), Accountable (A), Consulted (C), and Informed (I). This matrix ensures responsibility and clarity by providing a systematic and visual picture of who is responsible for what duties.
Thirdly, text-oriented forms are utilised to give in-depth textual information regarding team member roles and duties. These formats include thorough job descriptions, project documentation, and project plans. Narrative descriptions of each team member's responsibilities and expected contributions are provided in these forms. When it comes to providing nuances and
context about duties and responsibilities, text-oriented forms are particularly useful.
Fourth, the use of dedicated project management software instruments allows for the development of dynamic visual representations of team member duties. Dynamic and adaptable displays may be made using these techniques, which often include hierarchical charts, RAMs, and textual data. The use of project management software improves teamwork by facilitating real-time access to and modification of individual roles and responsibilities.
Data describing the roles and duties of team members is presented in an all-encompassing, visually appealing, and textually descriptive manner thanks to the methods used on the USA RDMV Engineering Portal project. This comprehensive strategy helps the project team communicate better, eliminate confusion, and define roles and duties more precisely.
Organizational Theory
There will be a projectized organisational structure in place for the USA RDMV
Engineering Portal project, headed by a Project Manager (PM) and assisted by four
Assistant Project Managers (APMs) responsible for the separate but interrelated areas of
Engineering, Production, Supply, and Marketing. This organised system facilitates
effective communication and decision-making by defining roles and duties.
Within this project-based framework, the PM will have a leadership role, making major
strategic decisions and coordinating the efforts of others. The APMs will serve as
authorities in their fields, guiding and leading teams to success. Each APM will be
responsible for a different project department, such as Engineering, Production, Supply, or
Marketing, allowing for more granular task management.
The project management team will promote a cooperative and encouraging atmosphere by
emphasising servant leadership and collaboration. The leadership team will be guided by
servant leadership principles, which place a premium on putting the needs of the team
members first and listening attentively to those needs. This method promotes trust,
cooperation, and the completion of the project as a whole.
To foster cooperation, information-sharing, and problem-solving, teamwork will become
ingrained in the culture of the organisation. Everyone on the team will be pushed to use
their own strengths and views to solve problems. In order to foster cooperation and unity
Revision Date: Error! Unknown document property name.
Page 7 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
among the project's participants, we will have regular team meetings, brainstorming
sessions, and collaborative workshops.
In addition, the project management structure will place an emphasis on open lines of
communication, facilitating the free exchange of ideas among team members, APMs, and
the PM. Keeping the project team informed and invested will need regular updates,
progress reports, and feedback sessions.
The goal of the USA RDMV Engineering Portal project is to foster a collaborative and
productive work environment by adopting a projectized organisational structure and
placing an emphasis on servant leadership, cooperation, and open lines of communication.
By taking this route, we can be confident that everyone on the team is making well-
informed choices within their expertise areas and that their work is contributing to the
project as a whole.
Meetings
In order to properly plan resource management and guarantee alignment with project
objectives, the USA RDMV Engineering Portal project will have a number of planned
meetings with key stakeholders. Collaboration, problem-solving, and efficient use of
available resources are the goals of these get-togethers. Important stakeholder meetings are
described below.
The first meeting is the project launch meeting, which includes the project sponsors, the
project team, and the leaders of any relevant departments. The meeting's goal is to provide
an overview of the project, its aims, and the general approach to managing resources.
Allocation, roles and duties, and an outline of the strategy for managing the available
resources are all major topics of discussion.
Monday mornings at 10:00 am, in the project conference room, are set aside for weekly
resource planning meetings. The project team may use these gatherings to reflect on the
previous week's work in terms of resource management, evaluate how effectively those
resources were put to use, and make preparations for the current week. Task allocation,
resource availability, and possible bottlenecks are the main topics of conversation. Team
members report their progress in real time, allowing for more agile resource management.
Meetings with key stakeholders are held every other Thursday at 2:00 p.m. with the
purpose of reviewing progress and identifying areas for improvement. Leaders of other
departments, as well as the project managers, are present at these conferences. Evaluation
of resource distribution techniques, identification of issues, and discussion of possible
solutions are the main topics of discussion. Beneficial suggestions from stakeholders help
guarantee that the resource management strategy meets the needs and expectations of the
business.
Revision Date: Error! Unknown document property name.
Page 8 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
Monthly Resource Performance assessment Meeting: The first Friday of every month at
3:00 PM is reserved for the monthly resource performance assessment meeting. At this
meeting, supervisors examine how effectively their teams and departments are putting their
resources to work. Reports on resource use are analysed, patterns are spotted, and plans for
the next month's allotment of resources are discussed.
In addition to regularly planned meetings, ad hoc problem-solving meetings are called as
necessary to address pressing concerns related to resource management or sudden
obstacles. In order to keep resource management on track, timely meetings with the
appropriate parties are organised to quickly identify and implement solutions.
The project team promotes continuous communication, cooperation, and alignment among
key stakeholders by scheduling dedicated meetings. Informed decision-making, improved
resource allocation techniques, and smooth project execution are all aided by these
conversations, which are all part of the USA RDMV Engineering Portal.. Project Manager
RESOURCE MANAGEMENT PLAN OUTPUTS
Project Organizational Chart Revision Date: Error! Unknown document property name.
Page 9 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
Project Manager
Engineers
Production team Supply Chain Experts Marketing Specialists IT Support Quality Assurance Administrative Staf
Deputy Project Manager
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
Project RACI Chart RACI
Chart
Person
Activity
Projec
t
Mana
ger
Engineer
ing APM
Product
ion
APM
Sup
ply
AP
M
Market
ing
APM
Resource
Identificat
ion
R
A
C
C
C
Resource
Allocatio
n
A
R
C
C
C
Resource
Managem
ent
A
R
R
C
C
Resource
Release
A
C
C
R
C
R = Responsible A = Accountable C = Consult I = Inform
Team Charter Table Project Team Charter Example
Team Values
Value others' input, obsess over detail, and do your best to impress customers.
Communications Guidelines
When feasible, team members should get together in person to foster more open lines of communication and a deeper level of mutual understanding.
Decision-making Criteria and Processes
Anyone on the team may bring up a decision-
making problem and bring it up for debate. The recommendations will be sent to the PM, who is in charge of making the final decision.
Conflict Resolution Process
Members of the team are urged to talk things out at the most basic level possible before resorting to more extreme measures. Disputes that cannot be resolved at lower levels will be taken to the next level in the project's hierarchy. The PM will work with the human resources department to find a solution..
Meeting Guidelines
Every member of the team is responsible for being present at every single meeting. To ensure that attendees are well-prepared, agendas will be sent two days before meetings.. Team Agreements
In order to ensure the smooth running of the USA RDMV Engineering Portal project, all team members have agreed to abide by the Project Team Charter.
Revision Date: Error! Unknown document property name.
Page 10 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
PROJECT DOCUMENT UPDATES
To better identify, assess, and manage resource-related assumptions and potential risks
throughout the project lifecycle, the USA RDMV Engineering Portal's Assumptions Log
and Risk Register have been updated as part of the Plan Resources Management process.
Log of Assumptions Changes:
Availability of Resources: It is assumed that all required resources, such as skilled workers,
tools, and materials, will be readily available in accordance with the Resource
Management Strategy. This estimate will be revised on a regular basis to reflect changes in
available resources.
It is expected that stakeholders would maintain their dedication to the project and
contribute the required resources. Stakeholder commitment will be tracked on a regular
basis, and any shifts will be recorded and handled as soon as possible.
The financial restrictions for resource acquisition and management operations have been
specified, providing further insight on the underlying assumption of budgetary constraints.
Updates to the project will include a discussion of any cost overruns.
Changes to the Risk Register:
Unavailability of Key Team Members or Necessary Equipment/Materials: A new risk
relating to resource shortages has been discovered. Proactive measures to manage this risk
have been identified, such as cross-training team members and diversifying suppliers.
The risk that changing stakeholder needs will have an effect on resource planning and
allocation has been revised. To keep up with the ever-evolving needs and adapt resource
management techniques appropriately, we have created channels of regular contact with
key stakeholders.
Risks arising from reliance on certain pieces of technology or software have been
catalogued. Alternative technologies have been investigated, and an up-to-date supply of
tools is being kept as part of the contingency plan.
Potential dangers from shifting legislation in the field of resource management have been
catalogued. To guarantee compliance and reduce risks, the project team will monitor
changes to applicable rules and adjust resource management practises as necessary.
Revision Date: Error! Unknown document property name.
Page 11 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
The proactive measures taken by the project team to anticipate, detect, and mitigate
possible issues in resource management are reflected in the regular revisions to the
Assumptions Log and Risk Register. As the project progresses, it will be reviewed and
updated to account for new information and make sure that resources are being used
efficiently and effectively. TOOLS AND PRACTICES
The Project Manager will be in charge of ensuring that the Project Resource Requirements are met, and that they are regularly discussed and updated in team meetings. By doing this review at regular intervals, the project team is kept abreast of resource requirements, allocations, and modifications. The project manager's ability to successfully execute the project is directly tied to his or her ability to proactively manage resources, solve possible issues, and maximise resource utilisation.
Revision Date: Error! Unknown document property name.
Page 12 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
RESOURCE MANAGEMENT PLAN APPROVAL
The undersigned acknowledge they have reviewed the Resource Management Plan
for
the USA RDMV Engineering Portal project project. Changes to this Rresource
Management Plan will be coordinated with and approved by the undersigned or their
designated representatives.
Signature:
Sam
Date:
10/31/202
3
Print Name:
Sam
Title:
CEO Role:
Management Signature:
Tim
Date:
10/31/202
3
Print Name:
Time
Title:
COO Role:
Project Management Signature:
Kim
Date:
10/31/202
3
Print Name:
Kim
Title:
Project Manager
Role:
Project Manager Signature:
Tom
Date:
Print Name:
Tom
Title:
Deputy Project Manager
Role:
Project Management Revision Date: Error! Unknown document property name.
Page 13 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
APPENDIX A: REFERENCES
The following table summarizes the documents referenced in this document.
Document Name
and Version
Description
Location
5.15 RESOURCE
MANAGEMENT PLAN
USA RDMV Engineering
Resource Management Plan
USARDMVENGINEERINGPO
RTAL.COM
Revision Date: Error! Unknown document property name.
Page 14 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
<Project Name> Risk Management Plan Template
Version:
<1.1> <Draft>
APPENDIX B: KEY TERMS
The following table provides definitions for terms relevant to the Risk Management Plan
Template.
Term
Definition
RDMV
Road Move
Revision Date: Error! Unknown document property name.
Page 15 of 15
9761b5bc7b4e2a807f96c1a302473ec7815893f5.docx
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help