Maria Paola Ruffo _CS10419_LIFE CYCLE MANAGEMENT PROCESSES_Assessments 2

A20234 Life Cycle Management Processes Assessment 2 Scenario You are a project officer working for a construction company. You have been assigned to assist the project manager on a 2-storey house build. The build is expected to be completed in 16 weeks and all tradespeople have been assigned their roles and timelines. The procurement person has been given a list of all the materials that need to be ordered and their delivery due dates. 1. Update last week’s status report provided below with the following details: - Electrician was sick for the week so rough electrical task behind by 1 week - Rough Framing tasks completed - Rough plumbing completed - Windows arrived 2 days late and cost $12500. This has gone over budget by $3500 3.1 Prepare, maintain and update status reports on project progress and identified challenges PE - assist in implementing project life cycle management process during at least two projects KE - project planning documents and formats relevant to industry and context Project Status Report – Week 2 – 10/03/2022 Project Name: 3 Connor Street, West Sinclair, NSW 2487 Project Manager: Nathan Miles Activities Completed This Week - Sewer lines installed - Foundation poured Activities Completed This Week - Rough framing - Rough plumbing - Framing ordered. Planned Activities for Next Week - Rough electrical wiring Budget - Current spend $135,500 and budget overrun by $ 3,500 Current Risks/Issues - Cost of materials appear to be going up – may impact budget - Budget excess by the $ 3,500, which might lead to overspending and cause constraints on other items. - Sick electrical not available for work 2. Update the work breakdown structure based on the status report above to show the changes to the original baseline. 3.4 Update associated plans and reflect project progress against baselines and approved changes 2. Task Baseline Actual Start End Start End Prepare site 1 March 3 March 1 March 3 March Sewer lines 6 March 7 March 6 March 7 March

Pour Slab 9 March 9 March 9 March 9 March Rough Framing 13 March 14 March 13 March 14 March Rough Plumbing 13 March 14 March 13 March 14 March Rough Electrical 13 March 15 March 20 March 22 March Window Install 14 March 15 March 15 March 19 March 3. Assist in undertaking a risk analysis of the risks and issues you have listed in the status report for this week and add them to the existing risk register below. KE - various types of project initiation documentation KE - types of project logs and registers in use in this context Risk Register Risk Name Risk Description Impact on Project Risk Rating (H,M,L) Weather Bad weather prohibits contractors working on building due to safety issues Delay in house finish date L Delivery of materials are delayed Materials don’t arrive on or before specified date that they are required Delay in house finish date and possible impact on schedule for contractors and their availability L Build approval delayed Independent certifier not available to inspect and provide approval Delay in the house being handed over to client and therefore delay in final payment from client M Cost of the material. The cost of material is projected to go up and this will greatly affect the project budget The increase in budget will affect the budget and could lead to financial constraints in the organisation hence leading to project delay. H Electrician being sick. The electrician was sick leading to delay in wiring of electric cables by one week Leads to delay in project implementation and affect the work schedule for the dependant tasks in the project. M Late delivery of products. Late delivering of supplies such as windows and other building materials not as agreed in the work schedule. Leads to delay of the project activities and schedule as one delay affects the timelines for the other activities. M 4. Complete the change request below for the following changes requested by the home owner, Madonna Leonard: - Change the tiles for the flooring throughout the house and the new tile will cost and additional $900 - Change the external house paint colour to Mojave - Change the driveway from a stamped concrete driveway to an exposed concrete driveway in salt and pepper colour. Due to additional labour and materials, this will add another $2000 to the cost 3.2 Seek feedback and changes required to the project from relevant stakeholders 3.3 Assist with undertaking an impact analysis of proposed changes to the project PE - examine impact that project changes could have on final outcomes KE - project planning documents and formats relevant to industry and context 2

5. Create a checklist of at least 5 things that the project manager needs to have ready for the handover to the client. You need to include in your list project documentation eg. final budget, as well as other items that the home owner would need eg. keys, appliance manuals, etc. 4.1 Prepare finalised project products and associated documentation for handover to client House Handover Checklist Project Name: 3 Connor Street, West Sinclair, NSW 2487 Project Manager: Nathan Miles Item/Document for Handover Who Complete (Y/N) Building design and approvals Project manager Y Project budget. Project finance manager Y Installation and appliance user manuals. Electrician Y House keys Project manager Y Project safety report WHS valour Y Signature: Maria Paulo Date: 24/11/2023 6. What financial, legal and contractual obligations must you finalise for your project? 4.2 Assist in completing financial, legal and contractual obligations KE - organisational financial, legal and contractual obligations Financial I must ensure that all the suppliers have been successful paid prior to the closure of the project. All the costs must be well recorded and supported and have the same included in the financial report to be handed over to the project owner/sponsor. Ensure all the permits and approvals have been paid for before handing over the project. Legal Obtain all the necessary approvals for the construction and valuation of the building together with the safety report before handover the project to the owner. Have all the contracts and agreements signed and approved by all the related parties to ensure the success of the project. Contractual The contractual requirement will involve conducting a review of all the agreements first to ensure that all the activities were contracted as per the agreement and that all the services have been paid. Review the agreements with the various players in the project and analyse to ensure that all the services were met and performed to the required standards. Ensure all the contracts have been signed by both the involved stakeholders to avoid any future contradictions. 7. Provide 3 suggestions and explain how they could improve the project performance in the future. 4

4.3 Provide feedback and suggestions for improvement to project performance  Frequent updating of the risk register. It is necessary that the register be frequently updated to ensure that risks are managed and mitigated before they have a major impact on the organisation.  Change to the project scope. In order to minimize delay, it is necessary that the project team include all the stakeholders in coming up with the project scope. This helps in proper planning and implementation of activities in the project.  Have proper governance structure. A good governance structure helps to ensure good coordination of activities in the organisation and ensure proper implementation of activities. Good decision making a good reporting procedure will be necessary in ensuring achievement of project timelines and approvals. 8. Review the project performance based on all the information provided in questions 1 – 4 and explain at least 2 lessons learned. 4.4 Review project performance, assessments and document lessons learned Having a contingency plan helps to keep the project in check and in the required timeline. Developing a project timeline will be crucial to help cover up uncertain events such as absentees from work as the work and the tasks will be covered up. Stakeholder involvement is key in ensuring achievement of objectives. Involving all the stakeholders including the project sponsor, suppliers, government and other relevant stakeholders in the construction helps to ensure success of the project. Lack of involving all the stakeholders leads to frequent change requests to the project scope and this could lead to delay in project execution. 5