PMGT 510.

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Harrisburg University of Science and Technology *

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510

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Industrial Engineering

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Feb 20, 2024

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PMGT 510 PROJECT CHARTER SUBMITTED BY: SUBMITTED TO: PROF. PARAMINDER TALWAR DATE: 07/30/2023 Project Name: Plant Automation

Authors Xindi Xiao Shichao Wang Dapherede Eloghene Darlene Tjahjo Natasha Nainani Creation date 7/28/2023 Last review date 7/30/2023 Project Manager Fabulous 5 Project Charter Status Approved Proposed project start date 01/01/202 4 Proposed project end date 01/31/2025 Project Purpose Queensland Food Corp sales have been static since 2000 due to low population growth in Northern Territory and market saturation in some areas. Plant automation will improve production in 6 of the company's older plants. More specifically, the use of modern technology in each plant will increase production speed, product quality, and labor efficiency. In addition, the project aims to give Queensland Food Corp the opportunity to be more competitive in production quality and generate faster return on investment (ROI). Business Objectives 1. Meet the budget. Complete the project within the approved budget of $1.4 million. 2. Control expenses. Plant automation can help reduce worker injuries and missed worker-days. It can minimize costs related to employee downtime, medical expenses, and potential legal liabilities. 3. Improve efficiency. By automating tasks that were previously manually performed by employees, efficiency can be significantly improved. 4. Increase profit. The improved efficiency because of automation can bring greater product value to customers, which leads to higher revenue. The reduced expenses from fewer injuries and fewer missed worker-days can also contribute to higher profits.

Measurable Project Objectives and Related Success Criteria Category Project Objectives Success Criteria Schedule Complete the Plant Automation project within the specific timeframe Complete project milestones on schedule Budget Complete the project within the approved budget of $1.4 million Ensure the total project is completed within a budget cost of $1.4 million. Performance - Quality  Achieve capital cost savings.  Reduce worker injuries.  Reduce missed workdays per year per plant  Calculate annual depreciation and operational cost savings to validate $275,000/yr. target.  Keep track of the number of injuries after plant automation and compare it with the previous number. Reduce the number by 50%  Keep track of the number of missed worker days after plant automation and compare it with 75. The number of missed workdays due to injuries decreases from 75 to 38 days per plant per year Performance - Scope  Increase automation of production lines  Minimize worker injuries and missed worker days.  Improve efficiency  Achieve a 20% increase in production line speed compared to the current manual processes.  Reduce worker injuries and missed workdays by 50%  Measure the reduction in production time and compare it with the previous manual operations to determine efficiency gains High-Level Requirements No . Requirement 1 Improve working conditions for employees by reducing worker injuries and missed workdays by

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50%. Note: Current plants can cause serious injuries and lawsuits. 2 Reduce revenue lost from missed working days due to employee injuries by 50%. 3 Increase production efficiency by 20%. 4 Complete project within the approved budget of 1.4 million. Project Description The Plant Automation Project aims to enhance the efficiency and safety of Queensland Food Corp's manufacturing operations by introducing automation technologies in the production lines of six older plants. The project will focus on implementing automated conveyor systems to eliminate heavy lifting by employees, reduce accidents, spillage, and production tie-ups, and improve overall production throughput speed. The investment of $1.4 million in the Plant Automation Project will yield cost savings, increased productivity, and improved employee well-being, aligning with the company's objective of expanding market presence and product offerings. Milestone Schedule The following table outlines the key milestones, their respective due dates, stakeholders responsible for judging the milestone achievement, and the acceptable criteria for each milestone: Milestone Due Date Stakeholder Judge Acceptable Criteria Project Initiation and Planning 02/01/2024 Project Manager Team assigned; scope defined Vendor Selection and Contract Negotiation 03/01/2024 Project Manager Preferred vendor selected based on evaluation System Design and Engineering 04/01/2024 Technical Experts Detailed design and engineering plans completed Equipment Procurement 05/01/2024 Project Manager All automation equipment ordered and confirmed Plant Automation Implementation 11/01/2024 Technical Experts Automated systems installed and tested in each plant Employee Training 12/01/2024 Project Manager All employees trained on new automated systems

Milestone Due Date Stakeholder Judge Acceptable Criteria Integration Testing and Optimization 01/01/2025 Technical Experts System integration tested and optimized for efficiency Project Review and Quality Assurance 01/15/2025 Project Manager Project performance and quality assessed Project Completion 01/31/2025 Executive Management Project objectives met, IRR above 8.0%, NPV positive Project Deliverables The Plant Automation Project will deliver the following outcomes: 1. Automated Conveyor Systems: Implementation of automated conveyor systems in six older plants to streamline production processes and eliminate heavy lifting by employees. 2. Improved Throughput Speed: Enhanced production throughput speed resulting in increased productivity and reduced production tie-ups. 3. Safety Enhancements: Reduced accidents and spillage through the implementation of safety measures and monitoring systems. 4. Cost Savings: Cost savings of over $275,000 per year, resulting from the elimination of injuries and associated employee downtime. 5. Employee Training Program: Comprehensive training for employees to effectively operate and adapt to the automated systems. 6. Increased Efficiency: Optimization of resource utilization leading to overall cost savings and improved plant performance. Stakeholders Name/Group Title Role(s) on Project John Waters CEO Determines project completion/cancellation Tony Austin CFO Determines financial allocation

Name/Group Title Role(s) on Project Managing Directors Managing ⅘ Directors They present proposals to the CEO for consideration. They will also evaluate and sign off on future project completion. Ian Gardner Managing ⅕ Director Suggested this proposal and key stakeholder Senior managers Senior managers Oversee project budget and execution Fabulous 5 Project managers Oversee and manages the execution of this project Manufacturing vendor Manufacturers Vendors that sell machine parts, conveyor belts, etc to upgrade old machinery Construction team External employees hired They lay the groundwork and implement the new automation system at the 6 old plants. TGA (Australian FDA) External Regulatory body Ensures machinery & worker safety Plant workers Employees End users Project Approval Requirements The project will be considered complete when a fully tested and verified automation system is successfully deployed in all six older plants, meeting the approved schedule and budget. The proposing managing director (Ian Gardner) followed by CEO (John Waters) will determine the project's success. The following conditions must be met to close the project: 1. The automation system is seamlessly integrated into existing operations with zero to minimal disruptions. 2. Safety standards and regulations are adhered to. 3. The new automation efforts are proven to enhance worker safety and overall efficiency. 4. Comprehensive documentation, including progress reports and financial analysis, are continuously updated, and shown to have positive outcomes (on track with timeline and budget) 5. A final evaluation meeting will be conducted to assess the project's performance against the set criteria and ensure the objectives are achieved. If successful, stakeholders must provide their signature of approval along with all necessary documentation based on the criteria above. This documentation will be presented to Ian Gardner followed by John Waters to determine project completion.

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Project Exit Criteria The decision to close a project should involve a thorough assessment of the project approval criteria, however, for project cancellation, additional factors should be reviewed, such as infeasibility due to technological constraints or lack of resources, exceeding the approved budget with challenging means for recovery, significant scope deviation from initial objectives, legal constraints, and changes in business priorities or external market conditions. By considering these criteria, a clear rationale can be provided for the project's cancellation. Project risks assessment: Risk  Project management team lacking adequate experience in automation.  Companies may face legal problems if machines do not meet the regulatory body standard.  There might be an increase or decrease in cost if proper budgeting is not done and emergencies aren't considered.  Time factor: Project team might not have enough time to complete the project.  Workers resistant factor: Employees may become resistant to the new development due to concerns that automation might cause them to lose their jobs. It will also be essential to train employees on how to operate machines.  Automated plants will increase employment rate as machines will need humans to supervise production. Constraint  Budget  Performance quality Assumption  Adequate staff training on machine operation.  Plant meets all regulatory standards.  Project to meet and exceed expected return of investment.  Assuming all machines purchased meet functionality expectations.  Adequate financial budget needed to complete project.  Project not completed in scheduled time.  Project approved by stakeholders. Signatures:

Name Signature Date Xindi Xiao (Project manager) 07/30/2023 Shichao Wang (Project team member) 07/30/2023 Eloghene Dapherede (Project team member) 07/30/2023 Darlene Tjahjo (Project team member) 07/30/2023 Natasha Nainani (Project team member) 07/30/2023

PMGT 510.

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