02-01 Introduction to SAP - SCC V3.0 1909 - Student Web GUI (1)

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Chapter 02-01: General Notes, Cautions, and Assignment Deliverables PREREQUISITES 1. There are no prerequisites for this exercise. © 2017 Epistemy Press, LLC. Screenshots © 2017, SAP SE ACKNOWLEDGEMENT These are the GBI exercises developed by Simha R. Magal and Jeff Word. These exercises include concepts discussed in the book, Essentials of Business Process and Information Systems (Epistemy Press, 2009). This material was prepared with the assistance of student interns at the Seidman ERP program at Grand Valley State University. MOTIVATION In this exercise, you will do the following: 1. Learn about the different texts, formats, and how to efficiently navigate the exercises 2. Learn how to navigate SAP and some useful tools to help you during the exercises 3. Learn how to turn in your assignment. PRODUCT SAP S/4 HANA 1909 REVISED 01/02/2021 FOCUS Introduction to SAP and Exercises AUTHORS Simha Magal Jeff Word VERSION V2.0 SCC TESTED Date:01/02/2021 System: GBD Web GUI
Part 1 - General Notes, Cautions, and Assignment Deliverables Table of Contents Section 1.1: Important Assignment Format ................................................................................................. 3 Section 1.2: How to Log On ......................................................................................................................... 5 Section 1.3: What Am I Looking At? ............................................................................................................ 8 Section 1.4: Where Do I Start? .................................................................................................................. 11 Section 1.5: Navigation Paths and Application Menu Bars ........................................................................ 14 Section 1.6: What’s In A Transaction? ....................................................................................................... 19 Section 1.7: Setting Up To Find Transaction Codes .................................................................................... 24 Section 1.8: Viewing Help Guides .............................................................................................................. 26 Section 1.9: The Search Tool ...................................................................................................................... 29 Section 1.10: SAP Search Menu ................................................................................................................. 36 Section 1.11: System Message Types ........................................................................................................ 40 Section 1.12: Miscellaneous Reminders .................................................................................................... 47 Section 1.13: Exercise Deliverable Instructions ......................................................................................... 48 Chapter 02-01: Introduction to SAP Page 2 of 74 © 2017 Epistemy Press, LLC.
Before You Start: It is strongly recommended that you read through the entire exercise you are working on prior to starting work in the system. READ CAREFULLY! Each step and additional information/instructions were put there for a reason ! This can help avoid a lot of confusion and hours of extra work for yourself. Read through the exercise to try and understand what you are trying to accomplish, look at the big picture. Important Symbols: An arrow highlights an important instruction that must not be overlooked. A pencil prompts you to write down an important piece of information. Identifiers: You will be assigned by your professor a unique Identifier. This will be ASSIGNED FOR YOUR OWN USE ONLY!!! Your Identifier is used to differentiate your company, your products, and your work from other students. The ### Symbol: ### is the placeholder for your Identifier in the assignments. When you see ### replace ### with Your Identifier. For example, if Alec has an identifier of 109 and Alec sees RHMT1###, Alec will enter RHMT1109 into the system. 1: What is your Identifier? 475 2: If you saw EPAD1### what would you input into the system? EPAD1475 3: What does a red arrow mean? it highlights an important instruction that must not be overlooked 4: What does a Pencil mean? Prompts you to write down an important piece of information Chapter 02-01: Introduction to SAP Page 3 of 74 © 2017 Epistemy Press, LLC. Section 1.1: Important Assignment Format
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Always work with your data. You have access to other student’s materials and if you do not use your own Identifier you affect another student’s work. Please be cautious about other classmates attempting to use your identifier. Whether it is on purpose or not. If you suspect other classmates using it, inform your professor immediately so that fixes can be made accordingly. Tables: In each exercise, you will have input fields that need to be filled in. This is information the system needs to perform what you are requesting it to do. These will be given to you in the form of tables with three columns. The first column is called the Attribute column; this column is the name of the field. The second column is the Description column; this tells you about the Attribute. The final column is the Data Value column; this column tells you what to enter into the input field. Attribute Description Data Value Chapter 02-01: Introduction to SAP Page 4 of 74 © 2017 Epistemy Press, LLC.
Differences in Font: Text with different fonts will be used in the Data Value column of tables. The different fonts will require you to do different things. The normal Times New Roman indicates you enter exactly what is typed out except for the ### Symbol where you would put in your identifier. The italicized Times New Roman font indicates the data is looked up, found, or otherwise not to be entered literally as written. You will learn to search for information later in this exercise Attribute Description Data Value Times New Roman Font that tells you to enter what is written. Times New Roman Times New Roman (Italicized) Font that tells you the data that needs to be looked up. Times New Roman (Italicized) Step: 1.1.1: Using the table below answer the following questions: 5: For each row in the table write the value that you will type into the system input field. If you must search for the value answer the question with “Search for Value” Attribute Description Data Value Company Code An organizational unit within financial accounting. US00 Company Name Name of Company Code or Company Global Bike Inc. City City name in an address. Dallas Country The country key contains information which the system uses to check entries such as length of the postal code or bank account number. US Chapter 02-01: Introduction to SAP Page 5 of 74 © 2017 Epistemy Press, LLC.
a. Row 1: 475 US00 b. Row 2: 475 Global Bike Inc. c. Row 3: 475 Dallas d. Row 4: 475 US Step: 1.1.2: Answer the following questions about Section 1.1 6: What should you do when you see a Red Arrow in your assignments? I should make sure to not overlook the information presented after the red arrow 7: What should you do when you see a pencil? I will write down an important piece of information Chapter 02-01: Introduction to SAP Page 6 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.3: Make sure you are using Mozilla Firefox browser. Step: 1.1.4: Log back on to: https://www.gvsu.edu/erp Step: 1.1.5: Click on the green SAP WebGUI bar. Step: 1.1.6: In the “SAP Netweaver” screen, enter your User and Password information and click the Log On button. Chapter 02-01: Introduction to SAP Page 7 of 74 © 2017 Epistemy Press, LLC. Section 1.2: How to Log On Important Assignment Formats (I ) Important Assignment Formats (I ) How to Log On ( II ) What am I looking at? ( III ) What am I looking at? ( III ) Where Do I Start? ( IV ) Where Do I Start? ( IV )
Step: 1.1.7: On the “Welcome To The ERP Program Web Portal” screen, click on the link on the left of the page labeled “Web GUI”. Step: 1.1.8: In the “Web GUI” screen click on your professors’ class. Chapter 02-01: Introduction to SAP Page 8 of 74 © 2017 Epistemy Press, LLC.
Step: 1.1.9: This will bring you to the “ SAP EASY ACCESS MENU”. Chapter 02-01: Introduction to SAP Page 9 of 74 © 2017 Epistemy Press, LLC.
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SAP Easy Access Screen: The SAP Easy Access Screen is the first screen you see when you log into SAP. The five main elements are described in the sections below. The SAP Menu Button: The SAP Menu Button is the menu button at the very top left of the screen. The Menu Button is visible no matter what transaction in SAP you enter. The menu is organized according to the task you are performing in the SAP system. Chapter 02-01: Introduction to SAP Page 10 of 74 © 2017 Epistemy Press, LLC. Important Assignment Formats (I ) Important Assignment Formats (I ) How to Log On ( II ) How to Log On ( II ) What am I looking at? ( III ) Where Do I Start? ( IV ) Where Do I Start? ( IV ) Section 1.3: What Am I Looking At?
The following menus are standard on every SAP screen: Menu Title Description Menu Will take you to different menus in SAP Favorites Manipulates your favorites section in your GUI. System Contains functions, such as New GUI Window, User profile, and Log off , that affect the system in general . Help Provides various forms of online help. The following menus are standard in most SAP applications: Menu Title Description <Object> Usually named after the object you are currently working with, for example, Material . Contains functions, such as Display, Change, Print , and Exit , that affect the object in general. Edit Allows you to edit components of the current object. Common functions include Select, Edit and Copy . The Cancel option allows you to leave a task without saving the data you have entered. Goto Allows you to move directly to other screens of the current task. Also, contains the Back option, which takes you back one level in the system hierarchy. Before going back, the system checks the data you have entered on the current screen and displays a dialog box, if it detects a problem. The following menus may also appear: Chapter 02-01: Introduction to SAP Page 11 of 74 © 2017 Epistemy Press, LLC.
Menu Title Description Extras Contains additional functions, which you do not need regularly, but you can choose, to work with the current object or an object component. Environmen t Contains functions that display additional information about the current object. View Allows you to display the current object in different views, for example, switching between a single-line and double-line display of a table. Settings Allows you to set user-specific transaction parameters. Utilities Allows you to do object-independent processing, such as deleting, copying, and printing functions. Chapter 02-01: Introduction to SAP Page 12 of 74 © 2017 Epistemy Press, LLC.
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The Standard and Application Toolbar: This toolbar is also visible no matter what screen in SAP you enter. Take note of what all the different buttons do. These buttons will change depending on the process and transaction that you are in. Status Bar: If you click on the Status Bar it will tell you different information about the system you logged into. SAP Easy Access Menu, and System Messages will be explained later in this exercise. Chapter 02-01: Introduction to SAP Page 13 of 74 © 2017 Epistemy Press, LLC.
SAP is used by business professionals to complete the normal business functions needed to complete their job. The SAP Easy Access menu appears when you start a session. These are the folders that contain the transactions you will enter to complete your exercises 8: Who uses the SAP Easy Access Menu? Business professionals Using the SAP Easy Access Menu: Opening the folders to get to a transaction is called the Navigation Path . A navigation path always ends with a transaction. Chapter 02-01: Introduction to SAP Page 14 of 74 © 2017 Epistemy Press, LLC. Section 1.4: Where Do I Start? Important Assignment Formats (I ) Important Assignment Formats (I ) How to Log On ( II ) How to Log On ( II ) What am I looking at? ( III ) What am I looking at? ( III ) Where Do I Start? ( IV )
9: What does a navigation Path always end with? a transaction Chapter 02-01: Introduction to SAP Page 15 of 74 © 2017 Epistemy Press, LLC.
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When you are going through your assignments you will be given navigation paths to follow. They will be in the following format. Navigation Logistics Sales and Distribution Sales Order Create Step: 1.1.10: Follow the Navigation path starting from the SAP Easy Access Screen. Do not enter the transaction. To open the folders either double click on the folder or click the black dropdown arrow next to the folder. Chapter 02-01: Introduction to SAP Page 16 of 74 © 2017 Epistemy Press, LLC.
Now that you have all the folders open you will want to close them. 10: Why might you want to close the SAP Menu Path? to complete a session Step: 1.1.11: In the Application Menu Bar click on the SAP Menu button . 11: What does the SAP Menu button do? it contains folders that contain the transactions business professionals use to complete tasks Entering and Exiting a transaction: Step: 1.1.12: Follow the navigation path below Chapter 02-01: Introduction to SAP Page 17 of 74 © 2017 Epistemy Press, LLC.
Navigation Logistics Sales and Distribution Sales Order Create Step: 1.1.13: Double click on the transaction to enter it. Step: 1.1.14: In the “Create Sales Order: Initial Screen” screen, click on the Exit Button . To exit using another method, type “/n” into the command field at the top and press enter on your keyboard. This will bring you back to the SAP Easy Access Screen. Chapter 02-01: Introduction to SAP Page 18 of 74 © 2017 Epistemy Press, LLC.
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Now that you know how to navigate to SAP you need to understand the use of Application Menu Bars (See 02-01: General Notes, Cautions and Assignment Deliverables, Section 1.3). Each Application Menu Bar differs in each of the transaction screens and so does the functionality of the buttons. Below we go through some of the different menu paths you will run into in your exercises. Step: 1.1.15: Follow each menu path below and enter the transaction Step: 1.1.16: Match the transaction Application Menu Bar to the one’s below You will need to enter into the transaction to see the Application Menu Bar Refer how to get back to the SAP Easy Access Screen and collapse the SAP Easy Access Menu from earlier in the exercise (See 02-01: General Notes, Cautions, and Assignment Deliverables-Section 1.4) Navigation 1 Logistics Sales and Distribution Sales Order Create Chapter 02-01: Introduction to SAP Page 19 of 74 © 2017 Epistemy Press, LLC. Section 1.5: Application Menu Bars Application Menu Bars (V) What's in a Transaction? (VI) What's in a Transaction? (VI) Setting Up Transaction Codes (VII) Setting Up Transaction Codes (VII) Viewing Help Guides (VIII) Viewing Help Guides (VIII)
Navigation 2 Logistics Sales and Distribution Sales Order Display Chapter 02-01: Introduction to SAP Page 20 of 74 © 2017 Epistemy Press, LLC.
Navigation 3 Logistics Materials Management Purchasing Purchase Order Change Chapter 02-01: Introduction to SAP Page 21 of 74 © 2017 Epistemy Press, LLC.
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Navigation 4 Logistics Logistics Execution Master Data Warehouse Storage Bin Display Navigation 5 Accounting Financial Accounting General Ledger Document Change Chapter 02-01: Introduction to SAP Page 22 of 74 © 2017 Epistemy Press, LLC.
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Chapter 02-01: Introduction to SAP Page 23 of 74 © 2017 Epistemy Press, LLC.
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Application Menu Bar 1: Application Menu Bar 2: Application Menu Bar 3: Application Menu Bar 4: Application Menu Bar 5: Chapter 02-01: Introduction to SAP Page 24 of 74 © 2017 Epistemy Press, LLC.
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12: Which Application Menu Bar Matches Navigation Path 1? 3 13: Which Application Menu Bar Matches Navigation Path 2? 5 14: Which Application Menu Bar Matches Navigation Path 3? 1 15: Which Application Menu Bar Matches Navigation Path 4? 4 16: Which Application Menu Bar Matches Navigation Path 5? 2 17: What are some differences you notice between the Application Bars? the functionality of the buttons differ between the application bars Step: 1.1.17: Follow Navigation Path 5 again and enter the transaction. 18: What is the name of the fifth button in the Application Menu Bar? System Chapter 02-01: Introduction to SAP Page 25 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.18: Click on the Document List button. 19: What is the title of the screen you enter after clicking on the button? Document List Step: 1.1.19: Click the Back Button. Step: 1.1.20: Click “Editing Options” in the Application Menu Bar. Chapter 02-01: Introduction to SAP Page 26 of 74 © 2017 Epistemy Press, LLC.
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20: What is the title of the screen you enter after clicking on the button? Accounting Editing Options Step: 1.1.21: Go back to the SAP Easy Access Menu by clicking Exit. Chapter 02-01: Introduction to SAP Page 27 of 74 © 2017 Epistemy Press, LLC.
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This section describes the different parts of a transaction menu. Some of the parts will be familiar to you from the SAP Easy Access Screen. Step: 1.1.22: Follow the Navigation Path below Navigation Logistics Sales and Distribution Sales Order Create Chapter 02-01: Introduction to SAP Page 28 of 74 © 2017 Epistemy Press, LLC. Section 1.6: What’s In A Transaction? Application Menu Bars (V) Application Menu Bars (V) What is in a Transaction? (VI) Setting Up Transaction Codes (VII) Setting Up Transaction Codes (VII) Viewing Help Guides (VIII) Viewing Help Guides (VIII)
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Step: 1.1.23: In the “Create Sales Document: Initial Screen” , enter the following information: Attribute Description Data Value Order Type Distinguishes different types of sales documents OR Step: 1.1.24: Press Enter on your keyboard. Chapter 02-01: Introduction to SAP Page 29 of 74 © 2017 Epistemy Press, LLC.
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Example of One Transaction Screen and Its Elements: When you enter a transaction, there are different elements you will want to pay attention to. Take note of these elements because they will be referred to in later exercises. Notice a few of these you saw earlier Chapter 02-01: Introduction to SAP Page 30 of 74 © 2017 Epistemy Press, LLC.
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21: There are atleast five new elements that you have not seen in the exercise yet, what are they? Tabs, System Message, Status Bar, Check Box, Input Fields Step: 1.1.25: Exit this transaction and return to the SAP Easy Access Menu Chapter 02-01: Introduction to SAP Page 31 of 74 © 2017 Epistemy Press, LLC.
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Screen Layout: Step: 1.1.26: Follow the Navigation Path below: Navigation Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known There won’t always be all three sections, but it is important that you understand this general concept. Chapter 02-01: Introduction to SAP Page 32 of 74 © 2017 Epistemy Press, LLC.
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You may edit data in any section depending on which sections you have opened or expanded. 22: What are the names of the three collapsible sections in the create purchase order screen? Header, Item Overview, Item Detail Chapter 02-01: Introduction to SAP Page 33 of 74 © 2017 Epistemy Press, LLC.
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Each exercise will ask you what the Transaction Code or T-Code for that transaction is. T-codes are a short code you can type into the command field to go straight to the transaction. T-Codes are extremely important for business professionals because it cuts down on time by eliminating the need to go through the menu path. While the menu path is important, it is not as important for your everyday business professional that may only use a few transactions. Once you set this up the first time you will not have to do it again. It is recommended that you follow these instructions and set this up now before you start the next exercises. If you are in the last transaction, you will click the back button or the exit button and this will return you to the SAP Access Menu. Step: 1.1.27: On the SAP Menu Bar Click Extra Settings Chapter 02-01: Introduction to SAP Page 34 of 74 © 2017 Epistemy Press, LLC. Section 1.7: Setting Up To Find Transaction Codes Application Menu Bars (V) Application Menu Bars (V) What's in a Transaction? (VI) What's in a Transaction? (VI) Finding Transaction Codes (VII) Viewing Help Guides (VIII) Viewing Help Guides (VIII)
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Step: 1.1.28: In the “Settings” Pop-up, check the box next to “Display Technical Names” This will display the transaction code on the same line as the name of the transaction Step: 1.1.29: In the Settings pop-up, click Continue . Now when you open the folders and look at the transaction(s) they will have the Transaction codes in front of the name of the transaction. Before After Chapter 02-01: Introduction to SAP Page 35 of 74 © 2017 Epistemy Press, LLC.
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Chapter 02-01: Introduction to SAP Page 36 of 74 © 2017 Epistemy Press, LLC.
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At times, certain attributes or fields may not appear to have the name of them displayed on the screen. To display the full name of the attribute or field, simply click within the field and then press the F1 key, or the Help button . This will bring up not only the title of the field, but it will bring up the full description. In this step, you learn how to use the “Performance Assistant” tool to help you find answers to error messages or to find the definition or explanation of a field within the SAP system. Step: 1.1.30: In the “SAP Easy Access” screen, follow the navigation path below: Navigation Accounting Financial Accounting Accounts Receivable Account Display Balances Chapter 02-01: Introduction to SAP Page 37 of 74 © 2017 Epistemy Press, LLC. Section 1.8: Viewing Help Guides Application Menu Bars (V) Application Menu Bars (V) What's in a Transaction? (VI) What's in a Transaction? (VI) Setting Up Transaction Codes (VII) Setting Up Transaction Codes (VII) Viewing Help Guides (VIII)
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23: What is the Transaction Code to Display Balances? FD10N Step: 1.1.31: In the “Customer Balance Display” screen, click on the “Customer” field. Do not enter any customer information in the field. Chapter 02-01: Introduction to SAP Page 38 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.32: Press on the “F1” key on your keyboard or go to 24: What is the “Customer Account Number” definition? A unique key used to clearly identify the customer within the SAP system Step: 1.1.33: In the “Performance Assistant” pop-up, click close . Chapter 02-01: Introduction to SAP Page 39 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.34: Return to the main menu. Chapter 02-01: Introduction to SAP Page 40 of 74 © 2017 Epistemy Press, LLC.
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At times in this document, the instructions will ask you to search for something to put in a field. When it does, simply click on the input field and click on the search icon to the right of it , or click on the F4 button while inside the input field. Clicking on it will bring up another window and you will search from there. In this step, you will practice using the search box that appears next to a field when entering data into it. You will also learn how to navigate and use the proceeding menus and pop-ups. Navigation Accounting Financial Accounting Accounts Receivable Account Display Balances Step: 1.1.35: In the “Customer Balance Display” screen, click inside the “Customer” field. Step: 1.1.36: Notice the box with the white box in it that appears next to the field. Chapter 02-01: Introduction to SAP Page 41 of 74 © 2017 Epistemy Press, LLC. Section 1.9: The Search Tool The Search Tool (IX) SAP Search Menu (X) SAP Search Menu (X) System Message Types (XI) System Message Types (XI) Miscellaneous Reminders (XII) Miscellaneous Reminders (XII) Exercise Deliverables Instructions (XIII) Exercise Deliverables Instructions (XIII)
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Step: 1.1.37: Click the Search box. Step: 1.1.38: In the “Customer Account Number” pop-up, enter the following information: Attribute Description Data Value Maximum No. of Hits Restrict Length of List 5000 Chapter 02-01: Introduction to SAP Page 42 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.39: Leave all the other fields blank and click the find button. . Chapter 02-01: Introduction to SAP Page 43 of 74 © 2017 Epistemy Press, LLC.
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This will show you a list of nearly all (5000, which is the maximum SAP will allow for search results) of the customers that are defined in the system. Step: 1.1.40: Ensure that the “Customers (general)” tab is selected at the top. Notice that the many different tabs are different ways of giving search criteria. You can scroll through them using the arrow buttons at the top right. 25: Why might someone use this method of searching with no specific criteria? Maybe to get an idea of how many customers are ordering from each city and who is ordering there product Step: 1.1.41: Enter the following information: Attribute Description Data Value Customer Predefined in the system. *### Maximum No. of Hits Restrict Length of List 500 Chapter 02-01: Introduction to SAP Page 44 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.42: Leave all the other fields blank and click the find button . This will show you a list of every customer associated with your identifier. This is a specific design of GBI. Every one of your customers, when they were created in the system, was assigned a three- digit search term that corresponds to your identifier, thus you entered *### in the “customer” field. This will also work with vendors in future assignments. The asterisk symbol represents a wild card, meaning anything can be before ###. This will show you a list of every customer that has a customer number ending in your identifier Step: 1.1.43: Click the search bar near the top of the screen to show the search menu. Chapter 02-01: Introduction to SAP Page 45 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.44: Click the button at the very top right corner of that looks like this: . This menu allows you to use other methods of searching for what you want. Chapter 02-01: Introduction to SAP Page 46 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.45: Choose the “Customers (by company code)” tab. Step: 1.1.46: In the “Customer Account Number” pop-up, enter the following information: Attribute Description Data Value Company Code An organizational unit within financial accounting US00 Chapter 02-01: Introduction to SAP Page 47 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.47: Click Find . Chapter 02-01: Introduction to SAP Page 48 of 74 © 2017 Epistemy Press, LLC.
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This will show you a list of all (limited to 500) of the customers associated with the US00 company code. 26: Why would someone use the “*” in a search? This will show you a list of every customer that has a customer number ending in your identifier Now that you know the various methods of searching, try using other criteria and exploring different searching methods to familiarize yourself with the system. Chapter 02-01: Introduction to SAP Page 49 of 74 © 2017 Epistemy Press, LLC.
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Before this step, you accessed the “Customer Balance Display” screen by navigating through the menu path and using a transaction code. In this step, you will learn how to use the SAP search menu. The search menu enables you to find a specific page by searching key words. Step: 1.1.48: In the “SAP Easy Access” screen , type “search_sap_menu” in the command field. Step: 1.1.49: Press Enter on your keyboard. Chapter 02-01: Introduction to SAP Page 50 of 74 © 2017 Epistemy Press, LLC. Section 1.10: SAP Search Menu The Search Tool (IX) The Search Tool (IX) SAP Search Menu (X) System Message Types (XI) System Message Types (XI) Miscellaneous Reminders (XII) Miscellaneous Reminders (XII) Exercise Deliverables Instructions (XIII) Exercise Deliverables Instructions (XIII)
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Step: 1.1.50: In the “Enter transaction code or menu text” pop-up, enter the following information: Attribute Description Data Value Enter Search Text Field that you enter a transaction code or menu text title Display Balances Step: 1.1.51: Click Continue . Chapter 02-01: Introduction to SAP Page 51 of 74 © 2017 Epistemy Press, LLC.
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This will bring up another screen that will list all the locations “Display Balances” appears in the SAP menu. Use the scroll bar on the right side of the screen to see all the available options. Notice that you can access the same screen by using different transaction codes. The reason for this is that multiple job positions may have to access this information (accountants, sales representative, credit managers, etc.). The seventh listing is the transaction code that you have used in this exercise thus far within the system. Chapter 02-01: Introduction to SAP Page 52 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.52: Return to the main menu and repeat steps 1.10.1 – 1.10.4 and in 1.10.3, enter the following information: Attribute Description Data Value Enter Search Text Field that you enter a transaction code or menu text title Material Master Chapter 02-01: Introduction to SAP Page 53 of 74 © 2017 Epistemy Press, LLC.
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27: What is the first transaction code? VE81 28: What is the reason that there are so many menu paths that you can use to access the same transaction? The reason for this is that multiple job positions may have to access this information Chapter 02-01: Introduction to SAP Page 54 of 74 © 2017 Epistemy Press, LLC.
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There are three types of messages you will receive when completing your assignments If you double-click on the message it will give you detailed information about the message. 1. (Red) Error Messages: Red Error Messages indicate that something is stopping the transaction from being completed. These messages need to be corrected to proceed through the exercises. 2. (Yellow) Warning Messages: Yellow Warning Messages contain warnings and are there to tell you about some sort of information that may be helpful later, or warn you about the possible effects of what you are about to do. At times, these must be fixed to move on. However, most of the time, they do not need to be fixed and you can simply press enter to cancel them and go through them. Use your best judgement to determine what needs to be done. 3. (Green) Confirmation Messages: Green messages show that nothing went wrong with the transaction and that you may proceed to the next task. These messages will contain information you will want to write down and take note of. This section will help to familiarize you further with the different system messages by having you produce each type and figure out how to get past it. Step: 1.1.53: Follow the Navigation Path: Navigation Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known Chapter 02-01: Introduction to SAP Page 55 of 74 © 2017 Epistemy Press, LLC. Section 1.11: System Message Types
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29: What is the transaction to Create a Purchase Order? ME21N Step: 1.1.54: Close the user interface pane in the left side of the screen if it opens. Step: 1.1.55: In the “Create Purchase Order” screen, enter the following information: Chapter 02-01: Introduction to SAP Page 56 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.56: Close the “Document Overview” pane in the left side of the screen if it is open by clicking the Document Overview Off Button . Remember what was said in a previous step about the different sections of the screen. You may have to open additional sections and explore the tabs to find this field. Attribute Description Data Value Purch. Org An organizational unit in Logistics, subdividing an enterprise per the requirements of Purchasing US00 Step: 1.1.57: Press Enter on your keyboard. IMPORTANT NOTE: USING ENTER Chapter 02-01: Introduction to SAP Page 57 of 74 © 2017 Epistemy Press, LLC.
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Once you click the enter button or press “enter” on your keyboard, the system checks to ensure that you have entered all the data that is required in the document. If you have not, it will ask you to enter valid data into each field, ONE BY ONE, through messages. After entering data into the designated field, you must PRESS ENTER AGAIN to move on to check the system for more messages. Once you have filled in all the required information, the rest of the fields in the screen will unlock. Then you can edit the fields as you could before you initially clicked enter and received the messages. In this case, the other fields may never have locked but it is important to understand this concept for later exercises. You want to use this technique before you save EVERY DOCUMENT. It is extremely important to NOT proceed and save a document if there are errors in the document. A faulty document will create more errors and a lot more work for yourself in later exercises. Notice that the system shows an error message which, in this case simply tells you exactly what you need to input into the system to continue. If you need more information or want more information about a message, you can click on the message to open the help guide. Step: 1.1.58: Double click on the error message. Chapter 02-01: Introduction to SAP Page 58 of 74 © 2017 Epistemy Press, LLC.
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30: What is the message number? ME083 Step: 1.1.59: Close the “Performance Assistant” pop-up. The Header Data May be auto filled with YOUR Company Code Data, REMOVE your data and enter N00 Step: 1.1.60: To resolve the error message “Enter Purch. Group” , enter the following information: Attribute Description Data Value Purch. Group Key for a buyer or a group, who is/are responsible for certain purchasing activities N00 Chapter 02-01: Introduction to SAP Page 59 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.61: Press Enter on your keyboard. Step: 1.1.62: When you receive the Error message “Enter a Company Code” , enter the following information: Attribute Description Data Value Company Code The Company Code is an organizational unit within financial accounting. US00 Chapter 02-01: Introduction to SAP Page 60 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.63: Press Enter on your keyboard Step: 1.1.64: When you receive the Error message “Enter a supplier” enter the following information: Attribute Description Data Value Vendor Number and name of the external supplier or supplying plant from which the materials are to be procured. 101000 Chapter 02-01: Introduction to SAP Page 61 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.65: Press Enter on your keyboard. Notice here how it does not produce another error message and you are now free to edit the rest of the fields as you wish. This means you have entered all the required data. Step: 1.1.66: In the “Create Purchase Order” screen, enter the following information inside the Item Overview Section: Attribute Description Data Value Material The goods that are the subject of business activity EPAD1000 PO Quantity Quantity ordered by the buyer, to be supplied by the vendor 1 Delivery Date Date on which the goods are to be delivered or the service is to be performed. Today’s Date Net Price Price after taking all vendor surcharges and discounts into account per unit 37.50 Plnt Plant in which you produce or for which you wish to produce materials or services MI00 Chapter 02-01: Introduction to SAP Page 62 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.67: Press Enter on your keyboard. You should notice a warning message saying, “Can delivery date be met?” The system realizes that the date you entered is today’s date, and it knows it normally takes more time than that to receive materials. This message serves the purpose of warning you about that fact, but since it is just a warning, you may ignore it and continue. Step: 1.1.68: To bypass the message, press Enter on your keyboard to acknowledge the warning and move on. Step: 1.1.69: Click Exit . DO NOT save this document. The purpose of this exercise was to familiarize you with these two types of system messages. Step: 1.1.70: In the “Exit Document” pop-up, click No . Chapter 02-01: Introduction to SAP Page 63 of 74 © 2017 Epistemy Press, LLC.
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Remember, it is extremely important to NOT proceed and save a document if there are errors in the document. A faulty document will create more errors and a lot more work for yourself in later exercises. Chapter 02-01: Introduction to SAP Page 64 of 74 © 2017 Epistemy Press, LLC.
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Opening Multiple Screens Throughout the exercises you will be asked to gather the same information after each step; in multiple exercises. This is so you can see the changes that happen throughout the process. With the Web GUI you will have to open multiple browser pages for the GUI tabs from your class server. Between Each Section Each section will assume you are starting with one tab/screen in the SAP Easy Access Menu. At the end of each section feel free to close out of your tabs/screens so you only have one tab/screen open and is at the SAP Easy Access Menu. Logging Off When you are finished with this assignment and you wish to log out, you may exit the SAP Web GUI by repeatedly clicking the Back button or clicking the Exit button until you are returned to the SAP Easy Access Menu where you will click the Log Off button at the top left of the Navigation Bar. When you receive a pop-up, click to log off. Chapter 02-01: Introduction to SAP Page 65 of 74 © 2017 Epistemy Press, LLC. The Search Tool (IX) The Search Tool (IX) SAP Search Menu (X) SAP Search Menu (X) System Message Types (XI) System Message Types (XI) Miscellaneous Reminders (XII) Exercise Deliverables Instructions (XIII) Exercise Deliverables Instructions (XIII) Section 1.12: Miscellaneous Reminders
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Chapter 02-01: Introduction to SAP Page 66 of 74 © 2017 Epistemy Press, LLC.
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Exercise Deliverables: Deliverables are consolidated into one worksheet at the end of the exercise. It is only necessary to turn in that worksheet and that worksheet alone. You may be assigned additional deliverables, make sure to check with your instructor. Question Text Fields: Each test field (see image) after the questions will automatically fill in the Exercise Deliverables. These fields are designed to “Calculate on Exit” which means after you answer the question be sure you press “Tab” on your keyboard to exit the field so it can fill in your answer on the Exercise Deliverables page(s). Export to a PDF: When you complete an assignment, it is important that you turn in just the deliverables page. You can do this by exporting your Exercise Deliverables to a PDF document. Step: 1.1.71: Use SAVE AS to save your document Step: 1.1.72: After you have found the location you wish to save the file to change the “Save as Type:” to PDF(*.pdf) Chapter 02-01: Introduction to SAP Page 67 of 74 © 2017 Epistemy Press, LLC. Section 1.13: Exercise Deliverable Instructions
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Chapter 02-01: Introduction to SAP Page 68 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.73: Click on the Option Button Step: 1.1.74: Click on the “Pages” button and change the pages to the Exercise Deliverables page numbers. For example: On pages 39 & 40 of this exercise is the Exercise Deliverables. When you click on the Pages button you will change it to say “From: 39 To: 40” Chapter 02-01: Introduction to SAP Page 69 of 74 © 2017 Epistemy Press, LLC.
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Step: 1.1.75: Click “OK” and then “Save” your document. Chapter 02-01: Introduction to SAP Page 70 of 74 © 2017 Epistemy Press, LLC.
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Part 2 - Exercise Deliverables Name: Course and Section: Identifier: Client: Chapter 02-01: Introduction to SAP Page 71 of 74 © 2017 Epistemy Press, LLC.
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1: What is your Identifier? 475 2: If you saw EPAD1### what would you input into the system? EPAD1475 3: What does a red arrow mean? it highlights an important instruction that must not be overlooked 4: What dos a Pencil mean? Prompts you to write down an important piece of information 5: For each row in the table write the value that you will type into the system input field. a. Row 1: 475 US00 b. Row 2: 475 Global Bike Inc. c. Row 3: 475 Dallas d. Row 4: 475 US 6: What should you do when you see a Red Arrow in your assignments? I should make sure to not overlook the information presented after the red arrow 7: What should you do when you see a pencil? I will write down an important piece of information 8: Who uses the SAP Easy Access Menu? Business professionals 9: What does a navigation Path always end with? a transaction 10: Why might you want to close the SAP Menu Path? to complete a session 11: What does the SAP Menu button do? it contains folders that contain the transactions business professionals use to complete tasks 12: Which Application Menu Bar Matches Navigation Path 1? 3 13: Which Application Menu Bar Matches Navigation Path 2? 5 14: Which Application Menu Bar Matches Navigation Path 3? 1 Chapter 02-01: Introduction to SAP Page 72 of 74 © 2017 Epistemy Press, LLC.
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15: Which Application Menu Bar Matches Navigation Path 4? 4 16: Which Application Menu Bar Matches Navigation Path 5? 2 17: What are some differences you notice between the Application Bars? the functionality of the buttons differ between the application bars 18: What is the name of the fifth button in the Application Menu Bar? System 19: What is the title of the screen you enter after clicking on the button? Document List 20: What is the title of the screen you enter after clicking on the button? Accounting Editing Options 21: There are atleast five new elements that you have not seen in the exercise yet, what are they? Tabs, System Message, Status Bar, Check Box, Input Fields 22: What are the names of the three collapsible sections in the create purchase order screen? Header, Item Overview, Item Detail 23: What is the Transaction Code to Display Balances? FD10N 24: What is the “Customer Account Number” definition? A unique key used to clearly identify the customer within the SAP system 25: Why might someone use this method of searching with no specific criteria? Maybe to get an idea of how many customers are ordering from each city and who is ordering there product 26: Why would someone use the “*” in a search? This will show you a list of every customer that has a customer number ending in your identifier 27: What is the first transaction code? VE81 28: What is the reason that there are so many menu paths that you can use to access the same transaction?? The reason for this is that multiple job positions may have to access this information 29: What is the transaction code to create a purchase order? ME21N Chapter 02-01: Introduction to SAP Page 73 of 74 © 2017 Epistemy Press, LLC.
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30: What is the message number? ME083 Chapter 02-01: Introduction to SAP Page 74 of 74 © 2017 Epistemy Press, LLC.
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