Part two_ AlanaRoberts (1)
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School
Sophia University *
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Course
HI530
Subject
Communications
Date
Nov 24, 2024
Type
pptx
Pages
7
Uploaded by SuperFrog212
Project Communication Status Update
1
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The project involves community engagement, the collection of health information from the local community and the use of new screening technologies.
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The current level of completion is 42% on Community Outreach, 40% on Information Gathering and 57% on implementation.
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Some of the critical implementers include the Community Outreach Department Data Team and the Laboratory Department.
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The status of the project is on track, with most of the activities still planned for the run through to September 2024.
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The expenditures designed for the project are personnel, technology, and outreach, and the more significant part of the money spent is directed towards data analysis.
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The task drivers of the project are the organizational structure, which are the Community Outreach Department, Data Team, and Laboratory Department.
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Project productivity must be constant across the project to get the job accomplished on time.
Project Summary and Overview
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The project has consumed $50,000 in personnel, a draw that constitutes 60% of the overall project cost and is intended for the data analysis team.
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In the budget for technology, $25,000 has already been utilized, and that is 30% of the total budget, which has been spent on buying screening equipment.
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The outreach budget has only spent $5000, which is just 10% of the total, and there is a need for financing in this regard.
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The general funding plan is reasonable, although the outreach funding may require enhancement.
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Future expenses shall be directed towards either completing the outreach activities or purchasing more screening equipment.
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Continually checking on the budget is highly encouraged to keep the project financially alive (Leavy, 2022).
Budget Overview
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There was a data inconsistency problem on 8/10/2024 where the data team intervened to resolve the problem, but more investigation may still be needed.
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Community opposition emerged as a problem on 8/15/2024, which the outreach team has been combating by boosting its efforts.
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Measures are being taken to identify the risks, and work is being done to handle the risks with minimal impact.
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Stakeholders should be emphatically consulted and engaged throughout the project to note and respond to emerging risks early.
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The project team is also keen to maintain the accuracy of the data collected and enhance its relationship with the community.
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Extra measures to handle the community's opposition might be necessary.
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New challenges are discussed in the regular risk assessment meetings to ensure they are handled.
Risk and Issue Management
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Stakeholders' information needs were managed through a communication plan that covered the project throughout its implementation.
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Communication was also conducted through e-mail, reports, and virtual meetings to be consistent and open.
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The outreach team had to establish channels for creating public awareness of the project by creating public relations materials.
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Public relations strategies prioritized building trust and addressing the community's concerns.
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The communication strategy also addressed dealing with negative feedback or any form of resistance that may occur during the entire process.
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The communication strategy was constantly assessed to enhance the communication effort and stakeholder targeting.
Communication Strategy and Public Relations
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The plans for the project are good, and most of the activities are still on schedule.
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The first attempt at using the screening equipment was smooth, but there is still room for enhancement.
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More funding for outreach activities is advocated to guarantee community mobilization.
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One of the critical areas to be aware of is data authenticity and data integrity to ensure the enhanced possibility of project implementation (Pandey et al., 2020).
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The stakeholders will also be informed periodically, which will assist in keeping the project on course.
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Community resistance requires better handling strategies in terms of communication and engagement (Adhikari et al., 2019).
Conclusions and Recommendations
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Adhikari, B., Pell, C., & Cheah, P. Y. (2019). Community engagement and ethical global health research. Global Bioethics
, 31
(1), 1–12. https://doi.org/10.1080/11287462.2019.1703504
Leavy, P. (2022). Research Design
. Google Books. https://books.google.co.ke/books?hl=en&lr=&id=qUiKEAAAQBAJ&oi=fnd&pg=PP1&dq=Leavy
Pandey, A. K., Khan, A. I., Abushark, Y. B., Alam, Md. M., Agrawal, A., Kumar, R., & Khan, R. A. (2020). Key Issues in Healthcare Data Integrity: Analysis and Recommendations. IEEE Access
, p. 8
, 40612–40628. https://doi.org/10.1109/ACCESS.2020.2976687
References