PM-FP4020-McClainKathleen-A2-1

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PROJECT CHARTER AND SCOPE STATEMENT 1 Project Charter and Scope Statement Kathleen McClain PM-FP4020 Capella University April 13, 2020

PROJECT CHARTER AND SCOPE STATEMENT 2 Project Selection and Business Case Project Charter Project Name: Evans/Michaels Wedding Department: Wedding Planning Focus Area: Wedding Product/Process: Wedding/Reception Venue, Entertainment, Food and Beverage, and Invitations Prepared By Document Owner(s) Project/Organization Role Kathleen McClain Project Manager/Wedding Planner Project Charter Version Control Version Date Author Change Description 1.0 4/1/20 McClain First Version

PROJECT CHARTER AND SCOPE STATEMENT 3 TABLE OF CONTENTS Page 1. Project Charter Purpose………………………………………………………………………………… 4 2. Project Executive Summary…………………………………………………………………………….. 4 3. Project Requirements…………………………………………………………………………………….4 4. Business Needs………………………………………………………………………………………….. 4 5. Milestones………………………………………………………………………………………………… 5 6. Project Stakeholders…………………………………………………………………………………….. 6 7. High Level Budget……………………………………………………………………………………….. 6 8. Conditions………………………………………………………………………………………………….7 8.1 Project Assumptions…………………………………………………………………………….7 8.2 Project Risks……………………………………………………………………………………..7 8.3 Project Constraints………………………………………………………………………………7 9. Business Case…………………………………………………………………………………………….8 10. Approvals……………………………………………………………………………………………….….8 11. Project Scope………..…………………………………………………………………………………… 8 11.1 In-Scope Deliverables…………………………………………………………………………..9 11.2 Out of Scope……………………………………………………………………………………..9 12. WBS……………………………………………………………………………………………………….10 13. References………………………………………………………………………………………………..11

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PROJECT CHARTER AND SCOPE STATEMENT 4 . PROJECT CHARTER PURPOSE The project is the successful plan, preparation, and execution of the “Evans-Michaels Wedding and reception” the goal being a flawless event and lifetime memory of the occasion. PROJECT EXECUTIVE SUMMARY This project is designed for our clients Wedding project. The primary deliverable of the project is a scenic, outdoor wedding venue in Las Vegas, Nevada accommodating one hundred total guests inclusive of the wedding party and reception with a buffet dinner and live music immediately following. Budget for the project will be $25,500, which is in line with the average cost for this type of event in this area as verified through several resources and summarized in Value Penguin. (Value Penguin, 2019). The date of the event will be a Saturday in September 2020 dependent on the selected venue availability. As Project Manager, Kathleen McClain will meet with stakeholders bi-monthly in the first four months and weekly in the final two-months. Meetings will be with the bride, groom, and the families, as determined by stakeholders, to refine details of the wedding. The development of a Work Breakdown Structure will be completed in the first month of the project as specific details progress. PROJECT REQUIREMENTS “Project manager has a 10% tolerance on budget and a 5% tolerance on schedule. Any deviation above these approved limits must be signed off by the project sponsor.” (Malsam, 2018). BUSINESS NEEDS Meeting with stakeholders to continue project development and an established payment source, credit card or account with PM signatory authority for deposits as indicated. Expedited Venue selection to facilitate further points of the project plan.

PROJECT CHARTER AND SCOPE STATEMENT 5 MILESTONES BASED ON ESTIMATED 09/05/20 Milestone Deliverable Secure Venue Locations for tours will be provided by PM Established date confirmed for venue. 04/17/20 04/30/20 Establish Venue Additions Stakeholders to confirm décor, flowers, theme, addons for wedding/reception. 5/15/20 Complete Guest List Stakeholders to provide guest list for 100 to 125. Stakeholders to complete. 06/30/20 Establish Wedding Party Stakeholders to provide wedding party information contact information 06/30/20 Order Invitations and RSVPs Completed invitations for mailing based on stakeholders establish lists. 07/01/20 Select Florist Order wedding party flowers. Brides bouquet, bridesmaids, and boutonnieres. 07/15/20 Reserve Band for event. Confirmed reservation of band for the event. 07/24/20 Wedding Dress Missy to select dress to allow for alterations. 07/24/20 Bridal Party Attire Reservation or purchase of wedding party attire. 07/24/20 Licensing Obtain marriage license. 07/31/20 Accommodation for event Secure reservations for bridal party, parents of bride and groom, and bridal suite 08/10/20 Target Completion Date

PROJECT CHARTER AND SCOPE STATEMENT 6 Milestone Deliverable Rehearsal Dinner Book reservation for rehearsal dinner for wedding party, parents. bride and groom 08/04/20 (Final venue payment due at rehearsal) Wedding and Reception Day of event. 08/05/20 Project closing Ensure all final payment complete and close project 08/07/20 PROJECT STAKEHOLDERS Our primary clients are the bride Missy Michaels and the groom Michael Evans. Our secondary clients are the bride’s parents, Owen and Kate Michaels. The parents of the groom Carol and Michael Evans Sr. may be added to stakeholders list if requested. Vendors contracted for successful execution of the event will also be managed as stakeholder. Project manager to manage meetings and contact with these stakeholders and convey updates and knowledge areas as needed. HIGH LEVEL BUDGET Project Expense Estimated Cost Actual Cost Wedding and Reception Venue $10,500 Venue Upgrades $2,000 Wedding Planner $1,250 Invitations $500 Band $5,000 Target Completion Date

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PROJECT CHARTER AND SCOPE STATEMENT 7 Project Expense Estimated Cost Actual Cost Wedding Party Flowers $1,500 Bridal Suite $2,000 Las Vegas Accommodations $1,800 Marriage License $22 Rehearsal Dinner $600 Total Allows a $268 reserve in $25,500 est. $25,232 CONDITIONS  Project Budget.  Project Communication.  Project Timeline.  Project Risk Mitigation.  Project Quality. (Spalec, 2005). PROJECT ASSUMPTIONS • Event will be on a Saturday, September 2020 • The wedding will take place in Las Vegas, NV • Budget limit $25,500 • Venue available on the required date, reservation confirmed within 30 days. • Event will include a maximum of 100 persons PROJECT RISKS • Project Budget. • Project Communication. • Project Timeline. • Inclement weather.

PROJECT CHARTER AND SCOPE STATEMENT 8 PROJECT CONSTRAINTS • Scenic location with wedding and reception at same location. • Project risk mitigation in event of inclement weather., BUSINESS CASE Missy Michaels and Michael Evans scenic Las Vegas, Nevada wedding. APPROVALS Prepared by: Kathleen McClain, Project Manager/Wedding Planner Approved by: ________________________________________________________________ Missy Michaels/Michael Evans Project Scope This purpose of the project is the successful planning and execution of the Evans/Michaels Wedding and reception event. Project Manager/Wedding Planner is approved to be Kathleen McClain and one assistant. The project will use a $25,500 budget cap with any adjustments to be approved by Stakeholders and PM and stated in the Project Plan. Scope addresses venue and provided services as noted in the in-scope deliverables. Final considerations and costs will be addressed in the project plan development. Initial conference with stakeholders will confirm in scope deliverables and out of scope considerations to develop final expenses. Project manager will address changes, effects on budget, and timeline in bi-monthly communications during the initial four-month period, with all stakeholders. Final communications through the month of August 2020 will occur weekly will be weekly. Final five days will include daily communications. Communications will be via email, phone and in person as agreed upon during the project. Project scope is expected to adjust to ensure wedding date, deliverables and budget are to expectations.

PROJECT CHARTER AND SCOPE STATEMENT 9  In-scope Deliverables: Ceremony venue tours and booking Invitation/RSVP coordination Bridal Suite & Wedding Party Rooms Officiant who will customize Ceremony Coordination staff for Ceremony Pre-ceremony and Ceremony music Professional Photography Coverage Guest seating Reception for 100 guests** Buffet style dinner Open beer, wine, and soda bar Coffee and Tea Champagne Toast Table and chair linens Venue floral arrangements Band arrangements Custom music playlist arrangements Professional videographer for ceremony Coordination of staff for reception Wedding party floral arrangements Facilitate Wedding party Attire Resources **$95 each additional guest in excess of 100. Booking Information A deposit of $1,500.00 will reserve venue. Balance due at rehearsal. Accommodations for hotel rooms and bridal suite require $500 deposit, balance due on arrival. Bridal Suite booking for two nights, night of wedding and one subsequent night, 08/05/20 and 08/06/20. All other accommodations will be two nights 08/04/20 and 08/05/20. Out of Scope:  Pick up marriage license  Guest List  Bridal Gown  Bridal Party Attire  Groom’s Tuxedo  Groom’s Men Tuxedos  Rings  Guest accommodations  Work Breakdown Structure:

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PROJECT CHARTER AND SCOPE STATEMENT 10

PROJECT CHARTER AND SCOPE STATEMENT 11 References Harrin, Elizabeth (October 13, 2019). “Role and Purpose of a Project Charter”. Balance Careers part of DotDash Publishers. Retrieved March 30, 2020 from https://www.thebalancecareers.com/what-is- a-project-charter-2779599 Malsam, William. (November 21, 2018). “How to Write an Executive Summary: A Quick Guide”. ProjectManager.com Inc. Retrieved April 2, 2020 from https://www.projectmanager.com/blog/ write-an-executive-summary Project Management Institute. (2017). “A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Sixth Edition and Agile Practice Guide (ENGLISH). Project Management Institute. Retrieved March 29, 2020 from http://search.ebscohost.com. library.capella.edu/login.aspx?direct=true&db=nlebk&AN=1595321&site=ehost-live&scope=site. Spalec, Seweryn, (May 25, 2005). “Critical success factors in project management. To fail or not to fail, that is the question!”. Project Management Institute, Inc. Retrieved April 5, 2020 from https://www.pmi.org/learning/library/critical-success-factors-project-management-7568 Stritof, Sheri. (October 21, 2019). “How to Get Married in Nevada. Marriage License Information”. The Spruce. Retrieved April 11, 2020 from https://www.thespruce.com/how-to-get-married-in-nevada- 2300776 Value Penguin (2019). “Average Cost of a Wedding 2019”. Learning Tree. Retrieved April 1, 2020 from https://www.valuepenguin.com/average-cost-of-wedding#nogo Westland, Jason. (July 12, 2018). “Project Integration Management – A Quick Guide”. ProjectManager.com Inc. Retrieved April 11, 2020 from https://www.projectmanager.com/blog/project-integration-management-a-quick-guide

PM-FP4020-McClainKathleen-A2-1

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