BSBPMG531 Task 3 Otgonbaatar

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Lonsdale Institute *

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Feb 20, 2024

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BSBPMG531 Task 3 ACTIVITY 1 WORK BREAKDOWN STRUCTURE Project 1. Developing website WBS of Fashion Enterprise is illustrated as the diagram shown in the below. DEVELOPING WEBSITE 3. Execution and Control 2. Planning 4. Close out 1. Initiation 4.1 Document close out 3.1 Manage communication 2.1 Develop WBS 1.1 Deciding preferred website design 4.2 Complete project 2.2 Plan Schedule 1.2 Assign Porject manager 3.2 Manage procurement 2.3 Plan resource 4.3 Evaluate project 1.3 Develop project charter 3.3 Track and manage tasks 2.4 Plan budget 4.4 Inform stakholders the outcome 3.4 Execute project tasks 2.5 Plan risk management 3.5 Manage changes 2.6 Inform processing to stakehodlers 3.6 Perform UAT
Project 2. Creating website logo WBS of Fashion Enterprise is illustrated as the diagram shown in the below. Creating website logo 3. Execution and Control 2. Planning 4. Close out 2. Initiation 1.1 Putting ads about competition on creating new logo 4.1 Document close out 3.1 Manage communication 2.1 Develop WBS 4.2 Complete project 2.2 Plan Schedule 1.2 Assign Porject manager 3.2 Manage procurement 2.3 Plan resource 4.3 Evaluate project 1.3 Develop project charter 3.3 Track and manage tasks 2.4 Plan budget 4.4 Inform stakholders the outcome 3.4 Execute project tasks 2.5 Plan risk management 3.5 Manage changes 2.6 Assigning IT design manager to create logo 3.6 Perform UAT
Project Tasks Duration/timeline Person responsible Budget Sequence Dependency Project 1: Developing website Research web developer 2 weeks Marketing manager $500 1 Upon confirmation of project Select the most skilled wed developer 3 weeks Operation manager $1500 2 Based on skill set of web designer Assign and negotiate with web developer 1 week HR manager $800 3 Agreement about time and price Test web site 2 weeks IT manager $5000 4 Reliability and ease of usage Initiate official website 1 week Marketing manager $0 5 No problem while using website Project 2: Creating web logo Put ads to gather potential logo options 3 weeks Marketing manager $6000 1 Audience numbers Select the most applicable logo 1 week Management team $1000 2 Sufficient numbers of logo options Conduct questionnaire survey to identify whether selected logo is preferred 2 weeks Marketing team $2500 3 Participants number Conclude project and put logo on website 1 week Marketing manager $500 4 If the logo is the most preferred
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ACTIVITY 2 BRIEF REPORT Project 1 is expected to completed within 9 weeks while project 2 is 7 weeks. Since all stages of projects are inter-relevant, former stage should be completed to move on to next phase. So that, timeline and schedule is highly important for these projects. Resource requirements: Resource type: Resource details: Human resource Marketing manager Accountant PR manager IT manager Financial resource Advertisement expense Web developer wages Questionnaire survey expense Documentation resources Marketing plan Budget documentation Other documentations Costs or budget: Project Tasks Budget Project 1: Developing website Research web developer $500 Select the most skilled wed developer $1500 Assign and negotiate with web developer $800 Test web site $5000 Initiate official website $0 Project 2: Creating web logo Put ads to gather potential logo options $6000 Select the most applicable logo $1000 Conduct questionnaire survey to identify whether selected logo is preferred $2500 Project 1 cost = 7800$ Project 2 cost = 10,000$
Conclude project and put logo on website $500 Risks: Project Tasks Potential risks Project 1: Developing website Research web developer Not finding skilled web designer Select the most skilled wed developer Not selecting the most skilled web designer Assign and negotiate with web developer Negotiating is ineffective or expensive Test web site Finding many errors during test Initiate official website Not attracting target audience Project 2: Creating web logo Put ads to gather potential logo options Not finding sufficient logo options Select the most applicable logo Selected logo is not favourable Conduct questionnaire survey to identify whether selected logo is preferred Participant lower the survey quality Conclude project and put logo on website Delayed website initiating Activity 3: EMAIL From: otgonbaatar@gmail.com To: seniormanagement@gmail.com Subject: WBS and brief report Dear senior management team, I am writing to inform that I have developed WBS and brief report for our projects. On top of that, I would like to inform that our upcoming meeting will be held 15 th March 2023 at 15:00 pm at conference hall to seek your approval on project schedule. Kind regards, Otgonbaatar ACTIVITY 4 MEETING Considering the meeting is held successfully.
ACTIVITY 5 Project task Expected timeline and budget Actual timeline and budget Variance Develop a website Timeline: 9 weeks Budget: 7800$ Timeline: 11 weeks Budget: 9100$ Timeline: 2 weeks Budget: 1300$ Create website logo Timeline: 7 weeks Budget: 10,000$ Timeline: 9 weeks Budget: 12,000$ Timeline: 2 weeks Budget: 2000$ Recommendation: Even though both projects are delayed because of web developer of the fort project, it has minor variance compared to recruiting new web developer. It is because variance of timeline would be 2 months while budget may be exceed 50%. So that, processing existing procedure is better. Activity 6: EMAIL From: otgonbaatar@gmail.com To: seniormanagement@gmail.com Subject: WBS and brief report Dear senior management team, I am writing to inform the project status. Currently, both projects are delayed by 2 weeks. In doing so, even though both projects are delayed because of web developer of the fort project, it has minor variance compared to recruiting new web developer. It is because variance of timeline would be 2 months while budget may be exceed 50%. So that, processing existing procedure is recommended. Kind regards, Otgonbaatar
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ACTIVITY 7:  Evaluation report on project performance Effectiveness of time management Time management was not highly effective since there were delays in the first project which caused delays as well on the second project. Even though delays were related to web designer’s personal issues, the following potential issues could have occurred as a part of scheduling issues: Estimating Task Duration. Assigning Resources. Setting the Implementation Date. Managing the Unknown. Managing Change. Estimating Large Projects. I evaluated existing issues and conducted calculation on variance between 2 choices: 1. Keep going current project tasks even though there is a delay 2. Hiring new web developer as some recommended So that, I found out that keeping existing project tasks is recommendable.

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