parties involved successfully resolve their differences about the direction  of the project. There has been a recent change in the composition of the  Board of Directors of the organization. The new Board has decided that  the organization should develop a more focused strategic direction, and in  particular wishes to focus on projects with strong business cases, well  defined project charters and very clear objectives that must be agreed to  by key stakeholders. All projects must be very closely aligned to the  particular engineering disciplines represented in the organization. There  is a strong focus on minimizing risks to the organization and on good  communication between all parties in all projects. In addition, there is a  strong focus on project completion. The new Board is committed to  completion of existing projects and will provide the necessary resources  to compete these projects, even at a potential loss, in order to maintain  and build its client base. It is, however, not keen to undertake further  internally focused projects like system development.  The Board does, however, want to be prudent in the way that it manages  its projects, and to build a platform for a successful future. The Board  therefore urgently requires that you review these projects and present a  report on what steps you will take to ensure that all three projects that  require attention will be completed on time and to the required quality. Losses are to be minimized. Internal projects are to be carefully  scrutinized to see whether they could be outsourced if that is a better  option.  You will accordingly need to undertake a review of all three (3) projects  to ascertain whether they fit the organization’s new strategic direction  and what action should be taken given the potential risks associated with  them. a) Nominate three (3) example projects for discussion  Nominate an organization of your choice, and the engineering  discipline or disciplines in which it is operating. It should be an  organization in Ghana Nominate three (3) suitable projects (for example, road  development, subdivisional development, power station, mobile  phone network, mining, provision of industrial equipment,  installation, maintenance, surveying, research, and development) to  use as examples for your discussion.  These projects should be consistent with your nomination of the type  of engineering disciplines in which your organization operates.  b) Define key characteristics of each project nominated For example:  ✓ Fit with current organizational strategic direction  ✓ Estimated cost  ✓ Estimated duration  ✓ Expected quality of deliverables  ✓ Current expenditure, percentage completed, quality standard  achieved ✓ Key stakeholders ✓ Main risks ✓ Impact on the environment and society – short term and long  term ✓ Complexity ✓ Other factors (for example, human resource, communications,  procurement)  ✓ Project integration factors  ✓ Any other significant factor impacting on the project Question 2 (1500 to 2000 words)  Report to Board of Directors  Write a report to the Board of Directors of your organization that:  i. Summarizes your analysis of projects you  have been asked to assess ii. Describes your proposed solution for the project, including the  feasibility of implementing it  iii. Discusses, from an overall program management perspective, how  the projects within your program can be better assessed, prior to  acceptance by the organization, for feasibility and alignment with  the Board’s strategic direction for your organization

Project C is a small (about GHS 2 million in value) but complex project 
that has as its purpose the development of a new computer-based
management system and is highly complex in nature. It has a number of 
small interrelated sub-systems that are mutually dependent and does not 
have a well-defined direction. It is currently about 40 per cent complete. 
This project is being developed by staff of your organization, with the 
assistance of specialist contractors as required. Differences between the 
development staff and organizational management about the direction that 
the project should take threaten, however, to impact on its successful 
delivery. Similarly, requests by organizational management for scope 
change are numerous, and change control procedures are poor. To date, 
the project manager has successfully managed to manage requests. This 
may not always be the case. If the new system achieves its desired goals, 
the organization would be expected to achieve considerable productivity 
improvements. However, it is threatened by non-completion unless all 
parties involved successfully resolve their differences about the direction 
of the project. There has been a recent change in the composition of the 
Board of Directors of the organization. The new Board has decided that 
the organization should develop a more focused strategic direction, and in 
particular wishes to focus on projects with strong business cases, well 
defined project charters and very clear objectives that must be agreed to 
by key stakeholders. All projects must be very closely aligned to the 
particular engineering disciplines represented in the organization. There 
is a strong focus on minimizing risks to the organization and on good 
communication between all parties in all projects. In addition, there is a 
strong focus on project completion. The new Board is committed to 
completion of existing projects and will provide the necessary resources 
to compete these projects, even at a potential loss, in order to maintain 
and build its client base. It is, however, not keen to undertake further 
internally focused projects like system development. 
The Board does, however, want to be prudent in the way that it manages 
its projects, and to build a platform for a successful future. The Board 
therefore urgently requires that you review these projects and present a 
report on what steps you will take to ensure that all three projects that 
require attention will be completed on time and to the required quality.
Losses are to be minimized. Internal projects are to be carefully 
scrutinized to see whether they could be outsourced if that is a better 
option. 
You will accordingly need to undertake a review of all three (3) projects 
to ascertain whether they fit the organization’s new strategic direction 
and what action should be taken given the potential risks associated with 
them.

1. a) Nominate three (3) example projects for discussion 
   Nominate an organization of your choice, and the engineering 
   discipline or disciplines in which it is operating. It should be an 
   organization in Ghana
   Nominate three (3) suitable projects (for example, road 
   development, subdivisional development, power station, mobile 
   phone network, mining, provision of industrial equipment, 
   installation, maintenance, surveying, research, and development) to 
   use as examples for your discussion. 
   These projects should be consistent with your nomination of the type 
   of engineering disciplines in which your organization operates. 
2. 
   b) Define key characteristics of each project nominated
   For example: 
   ✓ Fit with current organizational strategic direction 
   ✓ Estimated cost 
   ✓ Estimated duration 
   ✓ Expected quality of deliverables 
   ✓ Current expenditure, percentage completed, quality standard 
   achieved
   ✓ Key stakeholders
   ✓ Main risks
   ✓ Impact on the environment and society – short term and long 
   term
   ✓ Complexity
   ✓ Other factors (for example, human resource, communications, 
   procurement) 
   ✓ Project integration factors 
   ✓ Any other significant factor impacting on the project

Question 2 (1500 to 2000 words) 
Report to Board of Directors 
Write a report to the Board of Directors of your organization that: 
i. Summarizes your analysis of projects you 
have been asked to assess
ii. Describes your proposed solution for the project, including the 
feasibility of implementing it 
iii. Discusses, from an overall program management perspective, how 
the projects within your program can be better assessed, prior to 
acceptance by the organization, for feasibility and alignment with 
the Board’s strategic direction for your organization