Paymikar CTI_BSBPMG536_A

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Crown Leadership Academy *

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Paymikar CTI_BSBPMG536_A – 21/04/2022 Page 1 of 19 Candidate Name: Paymikar Laecher Candidate ID: CTI2021007 Assessment Result – trainer use only Assessment Task Attempt 1 Attempt 2 Attempt 3 Attempt 4 Date AT 1 S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ AT 2 S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ AT 3 S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ AT 4 S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ S ☐ NYS ☐ Assessor Initials HT - Overall result - All tasks must be deemed Satisfactory to award a Competent Outcome. C ☐ NYC ☐ 6/10/23 Assessor Signature – sign at the overall result stage only Name: Signature (initials are acceptable): Date: Hari Thiruvanam T.Harikrishnan 6/10/23 Student Declaration/Signature I understand the consequences of plagiarism/cheating and confirm that this is my own work and I have acknowledged or referenced all sources of information I have used for the purpose of this assessment. Name: Signature (initials are acceptable): Date: Paymikar Laecher PL 8/8/23 CANTERBURY TECHNICAL INSTITUTE ASSESSMENT BSBPMG536 Manage Project Risk

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 2 of 19 Assessment Evidence Instructions to assessors: These following sections are to be used to record the students’ responses to the variety of assessment tasks as listed below. Each Assessment Task should include space to mark a Satisfactory or Not Yet Satisfactory outcome for each question or section. When performing assessment, you must ensure that: • Each item is assessed against the criteria in accordance with the Marking Guide utilising the Rules of Evidence and the Principles of Assessment. • An assessment result is indicated by checking the appropriate box. • Only result the UoC after all assessment parts are completed and satisfactory. • Detailed feedback is provided to the student. • The candidate is advised of the assessment result. • All required signatures and dates are completed. Instructions to Students: • All work MUST be entirely of the candidate. • Read the instructions for each question very carefully. • Questions must be answered in the spaces provided. For those activities requesting extra evidence such as research reports, ESSAY reports, etc. The student must attach work formatted in double space, Arial 12 pts and black font. • All activities must be addressed correctly to obtain a competence for the unit of competency. • If the candidate doesn’t understand the assessment, they can request help from the assessor to interpret the assessment. • To achieve competence students must satisfactorily complete all components of the assessment. • For re-assessment and academic appeals, please see the student handbook for details. Candidates must complete the following items and submit all evidence as stipulated in the instructions of each Task. Assessment Task Assessment type General Instructions Required Evidence Submitted 1 Written Questions Respond to all questions ensuring the correct information is recorded in the spaces provided. Enter required evidence (each on its own line) ☐ 2 Case study Read the Case Study and respond to all questions ensuring the correct information is recorded in the spaces provided. Enter required evidence Project identified NEW STUDENTS ☐ 3 Observation Perform tasks as per the assessment tool in a workplace or simulated environment. Enter required evidence Meeting Role Play/ Performance PowerPoint ☐ 4 Portfolio/ Project Complete the tasks as outlined in the Assessment Tool, ensuring all requirements of that assessment part are addressed. Documents to be attached ☐

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 3 of 19 Reasonable Adjustment Where reasonable adjustment has been made to this assessment the assessor must evidence the adjustment (including mapping) and ensure that all UoC criteria are met in full. Any adjustment to assessment activities must be approved by Senior Management. Was reasonable adjustment included in any part of this assessment? ☐ Yes ☐ No If yes, what reasonable adjustment methods were used? Has mapping been provided to show the assessment maintains compliance? ☐ Yes ☐ No

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 4 of 19 Assessment Task 1: Short answer questions PLEASE NOTE: Insert questions against the number for mapping purposes. Each question must have an area for response and a marking point. Where the use of a Multiple-choice question or other activity requiring selection is used, ensure the use of checkboxes for ease of completion. Question Number Question/Response S NYS 1 Provide a definition of Risk? Response: A risk is an event that, if it occurs, causes either a positive or negative impact on a project ☒ ☐ 2 Define the terms known risk, unknown risk, and unknowable risk. Response: Known risk One that is recognised by several people involved in a project and is evident early in the project planning activity Unknown risk One known by a very limited group of people and is not recognised in the project planning activities Unknowable risk One that is totally unexpected and virtually impossible to foresee ☒ ☐ 3 What are two (2) benefits of risk management to project? Response: 1 Better chance of project success 2 Improved project schedule and cost performance. ☒ ☐ 4 What is international standard for Risk Management? List the six key elements. Response: STD The International Standard provides a common approach to managing any risk and is not industry or sector specific. It provides guidance to assist organizations in integrating an effective risk management program into all their activities and functions. 1 Identify the risk. 2 Analyse the risk. 3 Evaluate the risk. 4 Manage risk. 5 Mitigate risk. 6 Monitor and review. ☒ ☐ 5 What does Establish the context mean in Risk management? Response: The establish context is the defining the external and internal parameters to be taken into account when managing risk, and setting the scope and risk criteria for the risk management policy. ☒ ☐ 6 Who should be involved in developing the risks for the project? Explain why? Response: Team members should be involesd because they are the people who's face with the situation at the workplace. ☒ ☐

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 5 of 19 Question Number Question/Response S NYS 7 What is a Risk Matrix and what is it used for? Response: A risk matrix is a tool that can help you understand the risks your organisation faces, and their overall likelihood and severity, in a visual way. How does it do this. As previously stated, a risk matrix will visually tell you the levels of risk that your organisation is facing. They are often used during the risk assessment process to help you decide which risk management strategy will be best to deal with them as well as which risks need prioritising. ☒ ☐ 8 What is Risk ranking? Why do we use it? Response: Risk ranking is a risk assessment that relies on qualitative, usually subjective, estimates of likelihoods and consequences. It avoids the technical demands of more formal techniques and may use quantitative information where it is available. We use the risk ranking because risk ranking useful in the context of the risk management cycle to guide managers to develop strategies that eliminate, reduce or mitigate risks. ☒ ☐ 9 What are the five (5) categories we used in the course for Risk Likelihood ranking? Explain each . Response: 1. Frequent Happening now or will occur at least monthly 2. Likely May occur every 6 – 12 months 3. Possible May occur every 1 – 5 years 4. Unlikely May occur every 5 – 10 years 5. Rare May occur every 10 or more years ☒ ☒ 10 What are the five (5) categories we used in the course for Risk Consequence/Impact ranking? Explain each . Response: 1. Severe Critical objective(s) will not be achieved 2. Significant Stated objective(s) will fall below acceptable level 3. Moderate Stated objective(s) will fall below goals but above minimum acceptable levels 4. Minor Stated objective(s) will fall below goals but well above minimum acceptable levels 5. Negligible : No or little impact on achieving objectives ☒ ☐

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 6 of 19 Question Number Question/Response S NYS 11 What are the four (4) categories we used in the course for Risk Priority ranking? Which risks should be managed as first priority and why? Response: 1 Low 2 Medium 3 High 4 Extreme ☒ ☐ 12 What is the purpose of a Risk Register? Response: To serve as the database for specific risks. These risks might be safety risks, commercial risks, financial risks, environmental risks and more - and you may have specific registers for each type of risk - or consolidate more than one functional risk into a general project management risk register. ☒ ☐ 13 What is the purpose of a Risk management plan? Response: The purpose of a risk management plan is to help you identify, evaluate and plan for possible risks that may arise within the project management process. ☒ ☐ 14 Detail the processes included in the Risk management plan. Response: 1 Risk identification 2 Project risk assessment 3 Risk assessment matrix 4 Risk appetite response plan 5 Risk mitigation ☒ ☐ 15 Multiple Choice or Selection Question You are purchasing insurance for your project equipment considering how this is a long-term project. What type of risk response is this? Response: ☐ Acceptance ☐ Mitigation ☒ Transfer ☐ Avoidance ☐ Control ☒ ☐

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 7 of 19 Question Number Question/Response S NYS 16 Multiple Choice or Selection Question As a Project Manager, what is the first action you would take as soon as you realise that an unidentified risk has materialised Response: ☐ Rework on the risk register to better uncover other such unknown risks ☒ Create a work around ☐ Inform the senior management about this ☐ Inform the customer about possible consequences ☒ ☐ 17 Multiple Choice or Selection Question You have used a risk analysis tool that models your project risks by running simulations that calculate random outcomes and probabilities. What is this tool called? Response: ☐ EMV(decision tree) Analysis ☒ Monte Carlo Analysis ☐ Delphi Technique ☐ Brainstorming ☒ ☐

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 8 of 19 Question Number Question/Response S NYS 18 Select and describe two Risk identification techniques from the list below. Discuss how it could be used in your project for Risk identification. 1. Brainstorming with stakeholders 2. Expected Monetary value (EMV) Analyses 3. Monte Carlo analyses 4. Checklists 5. Interviewing 6. SWOT Analysis (strengths, weaknesses opportunities, threats) 7. Delphi Technique (anonymous consensus building) 8. Diagramming Techniques o Cause and effect o Flow Charts o Influence Diagrams Response: 1. Checklists: A project checklist provides structure, organization, and clarity. It is a guiding tool ensuring all necessary tasks, milestones, and deliverables are accounted for throughout the project lifecycle. By following a project checklist, project managers can effectively plan, execute, and monitor the project's progress. The checklist helps set priorities, allocate resources, and define timelines, ultimately contributing to better project management. 2. SWOT Analysis: The SWOT analysis for the project will help the team analyze the projects’ strengths and weaknesses, as well as identify opportunities and threats. Threats may include the lack of end-user involvement in requirements. ☒ ☐ 19 What is a risk review process? Why is it important? Response: Risk review process is a crucial part of any project. Having this meeting will address the strategy behind risk management so that the project manager and the team responsible for the project’s success can come together to handle any associated risks before they happen. The important of the risk review process is to ensurerelevance of risk management treatment as well as progress made in the treatment plan and if there is any need to modify the plan if there is a major change in Both internal and external contexts around our intervention. ☒ ☐ 20 How often should your review project risks? Explain why? Response: Should be review from time to time or once a week because the reviewing a risk of project, it will increase project’s success likelihood. And, whenever po ssible, measure the effects of risk management efforts and continuously implement improvements to make it even better. ☒ ☐

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 9 of 19 Question Number Question/Response S NYS Feedback: Satisfactory effort. Assessment Task 2: Case Study/Project Instructions: For new students. (Note existing students have completed this activity) The delivery of Project Management qualifications at Canterbury Technical Institute (CTI) is founded on the concept that the student creates and manages a real project which is developed throughout the course. The Project Concept Brief is developed in consultation with the Trainer at the beginning of the course and the Concept document informs the development of each unit in the course. The CTI Project Management delivery model is summarised here: • On enrolment the student, supported by the Trainer, develops a CTI project concept which will be their focus for all PM units studied. Students may also form or join a team to develop their project • The Concept document provides the umbrella information for the development of each phase of the project and each unit • The assessment is broken into 6 parts o Part 1 – Concept document – done once at the start, this is a given and informs the project context in all units o Part 2 – Planning phase – this phase captures all the planning functions including the creation of the policies, procedures and all documents likely to be required in the project. In reality, documentation of projects is facilitated by the chosen software package. The software package provides a suite of templates to be adapted to suit the user. In this model the textbook provides a suite of templates to which have been others developed by the team based on their industry knowledge. In the planning phase the students will adapt these to suit their project. More unit specific templates will be added with each unit. Documents developed in this phase will be saved in the Project documentation library. o Part 3 – Execution phase – in this phase the students will be implementing the project plan. As the progress of the project cannot be predicted the model has factored in that contingencies and issues will (and need to) occur. To facilitate this the Trainer will choose at least 2 issues to impact each project. (An issue bank has been developed and is being added to continuously). The students will need to respond to these issues exactly as they would in real life. All documents developed in this phase are added to the library bank o Part 4- Control and Reporting- in this phase the students will be controlling the project plan delivery. The students will report to the Project Board on progress in delivering each area. Student will develop status report that will reflect the topic being addressed. Role to ensure timely and appropriate collection, creation, distribution, storage and availability of project information. This will also include ensuring needs of the project and stakeholders are met. o Part 5 Closure and review phase – in this phase the project closure processes are completed, a review conducted, lessons learnt noted and documented. All final documentation developed and saved in the library o Part 6 – Knowledge questions and foundation skills observations – this section is not part of the project but is included to capture evidence of any knowledge not demonstrated in the delivery of the project and to record all the foundation skills demonstrated by the students over the period of the unit. Over the period of the course and other units these records will accumulate to provide a final demonstration of the student foundation skills Case Study:

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 10 of 19 Students are to complete a T70 Project Concept Summary document by selecting the topic they wish from the CTI STRATEGIC PROJECTS list . This is to be done when student starts. It will be reused for each unit. The aim of this project is to meet the mission of the organisation – Canterbury Technical Institute (CTI) will be recognised as one of the premier vocational providers of international education and training in Queensland (QLD) Australia. CTI has several strategic projects which have been approved as part of their long-term strategic plan to meet the mission of the organisation. • Shared Offices • Set up/upgrade kitchen and café • IT Upgrade/media • Landscaping • Event- Expo/Open Day (Student to choose ONE strategic project from the above list) Budget Each project has been allocated a maximum spend of $200,000. Objectives Deliver the strategic project selected from the above list. Target Outcomes Deliver a completed project as identified from the above list utilising assessment resources, within the specific timeframe of twelve months. How will the success of the project be measured Each individual project will be measured and evaluated based on the Project Charter’s identified success criteria. Reporting Requirements: All assessment requirements (format and frequency) are to be provided as per the CTI assessment instructions. Resources: All resources for the CTI Strategic projects are provided on the My. CTI platform. Stakeholders & Communication Strategy: The main stakeholders for this project are the client (CTI Head office), CTI Strategic Project Team and all relevant suppliers. Communication strategies will be defined according to the relationship of power/influence X interest of each stakeholder Schedule/timeframes The timeframe for each project will be 12 months. Related Projects: The Strategic Projects are independent of each other and the completion of each will not impact on other projects. Guidelines/Standards: All Strategic projects must comply with Australian legislation and standards. All Strategic projects must comply with CTI Policy and procedures. All Strategic projects must comply with Assessment requirements stated in MyCTI. Project Body of Knowledge (PMBOK) based unless otherwise specified Quality Control Quality management will be undertaken at relevant times to meet the guidelines of each assessment unit. Capturing the Lessons Learnt All issues that happen during the project must be recorded in a Lesson Learnt document together with the solution applied. The information will be reviewed at the end of the project in a Lesson Learnt communication to the client. Supplementary files T 70 Project Concept Summary document T62 Risk Management Plan completed T56 equivalent complete Project Review (new version)

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 11 of 19 Question Number Question/Response S NYS 1 NEW STUDENTS ONLY Which project will student agree to undertake? Student provide a signed document for trainer to approve. Options are • Shared Offices • Set up/upgrade kitchen and café • IT Upgrade/media • Landscaping • Event- Expo/Open Day Response: IT Upgrade/media ☒ ☐ Feedback: Satisfactory.

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 12 of 19 Assessment Task 3: Observation/Roleplay/Workplace Assessment Task Activity Description/Instructions: Instructions: Students are to: 1. Access and complete the T62 Risk Management Plan 2. Plan one (1) Stakeholder Meeting with the Project Board 3. Develop an agenda (Use T90 Agenda/Minutes) for the board meeting 4. Send an email inviting Project Board members to Board meeting attaching T90 Agenda/Meeting 5. Prepare MS PowerPoint presentation which will be used at the Board meeting to describe your Project’s Risk Management Plan 6. Perform the meeting (face to face in training room or via zoom) ensuring that you include how you have used both internal and external stakeholders to develop the Information and Communication Plan 7. Record the outcome/s in the Meeting Minutes. (Use T90 Agenda Minutes) 8. Complete the assessment details section by identifying who participated in the meeting and record all other details. • Submit all required evidence with this assessment: T62 Risk Management Plan, T90 Agenda Minutes; PowerPoint Presentation Required Roles: Student: Project Manager Other students: members of the Project Board (if any) Stakeholder: Assessor / Trainer (Project Senior Responsible Officer/Project Director) Required Equipment/facilities: Equipment: • Computer with ZOOM and projection capability • Whiteboard/flip chart • Good internet connection Facilities: • Training room to suit 6-8 people at least • Electrical outlet • Water facility • Restroom Assessment Details: Assessment Verification Details: Simulated Assessment Conditions Meeting participants names Were the listed equipment and facilities used during the assessment? Yes ☐ No ☐ Venue Address: Room No/Name: Date of Assessment: Time of assessment: Comments:

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 13 of 19 Item Number Did the student do the following: S NYS 1 Agenda developed with details using T90 ☐ ☒ 2 Agenda contains Welcome ☐ ☒ 3 Agenda contains Project Outline ☐ ☒ Agenda contains Project update ☐ ☒ 5 Agenda contains Approvals and discussions - Risk Management Plan ☐ ☒ 6 Agenda contains Project Board actions if any ☐ ☒ 7 Agenda contains Next meeting ☐ ☒ 8 Minutes to follow up using T90 ☐ ☒ 9 PowerPoint Presentation developed ☐ ☒ 10 PowerPoint Presentation delivered (Risk Management Plan) ☐ ☒ 1Feedback: Where is the T90? PPT Presentation? Assessment Task 4: Portfolio/Project PART 1 Instructions: Issue management activities complete Instructions: 1. Review issues 2. Raise a T8 Project issue report 3. Put details into T 13 Issue Register 4. Negotiate with stakeholders about what actions should be taken 5. C omplete 2 emails (attached) one for before and one after zoom meeting - Case Study: Some issues have arisen in the implementation of the project which have impacted the scope and scheduling of the project. These issues require management to keep the project on schedule. The issues are: 1. One member of the Project Team is an “innovator” an d has randomly added another task to the scope without consultation. They make decisions in a vacuum. The additional task will take one person 3 days to perform but luckily is not dependent upon or related to any other task. You need to respond to both elements of this issue. 2. At the last minute, a key purchase price has blown out by 15%. There are no additional funds available and you are forced to make budgetary changes. 3. As no contingency funding had been factored into the project scope you have had to tighten the budget, allocate additional duties to some project staff, and manipulate the timelines. All of this has caused workload stress and sick leave has been rising

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 14 of 19 4. Sick leave due to additional work stress by key staff has increased Supplementary files Insert links or exact document names required to complete this task. The risks resulting from these issues are 1. The project is very likely to run over time. 2. Quality may be reduced as time pressures impact workers 3. The project may need to factor in an increase in Workcover premiums next year Now that these risks have arisen, as Project Manager, you need to implement your risk management procedure. Activities Task 1 Raise Issue report (below) T8 PROJECT ISSUE REPORT The form is self-explanatory but make sure enough detail is provided to allow an informed decision. Project Name IT Upgrade/media Issue Number 001 Report Author Paymikar Laecher Report Date 18/7/23 Issue Summary Issue Type : • External • Internal • Technical • Project Internal Issue Description You should be able to understand the issue and its current status after reading the summary. Priority • Very High • High • Medium • Low • Very Low Low Severity: • Severe • Significant • Moderate • Minor • Negligible Minor

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 15 of 19 Rating • Low • Moderate • High • Extreme Low Recommendation List options Take a regular meeting Decision Made Pending Approved By Project manager Decision Date 18/7/23 Closure Date 18/7/23 Task 2: Put details into T21 Issue Register Task 3: Negotiate with stakeholders about what actions should be taken SEE THE EMAILS BELOW EMAIL TO STAKEHOLDERS: advise Stakeholders of issue

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 17 of 19 EMAIL 2 TO STAKEHOLDERS AFTER THE ZOOM MEETING : document results of meetings and send Task 4 Using Template T8 document Project Change request T8 PROJECT CHANGE REQUEST Every change request needs to be recorded on this form and referred to the PM or Sponsor for approval The form is self-explanatory but make sure enough detail is provided to allow an informed decision. PROJECT: Expansion of kitchen facilities DATE: 19/7/23 CHANGE REQUESTED BY: Paymikar Laecher CHANGE NUMBER: 001 CHANGE CATEGORY: ☐ SCHEDULE ☐ COST ☒ SCOPE ☐ REQUIREMENTS/DELIVERABLES ☐ QUALITY/TESTING ☐ RESOURCES DETAIL THE CHANGE BEING REQUESTED: Implementation of wall area for installation of TV DETAIL THE REASON FOR THE CHANGE: Worker started without consultation and approval DETAIL ALL ALTERNATIVES CONSIDERED: To not need to re-do area, implement it, if not possible to purchase TV straight away leave it for a later opportunity, revisit budget and try to get procurement to quote better price-quality equipment to relief overall costs. DETAIL ANY TECHNICAL CHANGES REQUIRED TO IMPLEMENT THIS CHANGE: Possibly having internal workers moving around furniture instead of contractor to free up their time and allow project to stay within schedule. TO: Stakeholders FROM: Project manager DATE: 17/7/23 SUBJECT: < CTI STRATEGIC PROJECTS > summary of Zoom meeting and updated project documentation ATTACHMENTS: Updated Schedule and budget , PRIORITY: HIGH Good evening, Thank you so much for your very helpful and supportive participation in our Zoom meeting this afternoon. As you are aware it was a very positive meeting and I thank you for the strong focus on developing workable solutions. To ensure a shared understanding of the precise details of the final solutions we all achieved I have included a summary here. < The solution should take for this issue is the regular meeting and a project manager must check the report and make a review every day. Part of team member, they should report all the case had happen in the project and will effect to the project scope. The most thing of team member should do is the consultation and inform with project team before make a decision. > Attached are the updated budget and Gantt chart which reflect the application of the solutions. Once again thank you for your support Kid regards <Paymikar Laecher> Project Manager

Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 18 of 19 DETAIL THE RISKS TO BE CONSIDERED FOR THIS CHANGE: Go over schedule and budget, which can cause negative aspects in terms of quality of project or capacity of business to covers extra costs. ESTIMATE RESOURCES, TIME AND COSTS NEEDED TO IMPLEMENT THIS CHANGE: $5,000 / 3 days DETAIL THE IMPLICATIONS FOR QUALITY: Quality should be kept, trying to outsource other equipment of same quality, re-delegating tasks, reviewing overall budget . This section to be completed by the Project Manager DISPOSITION: ☒ APPROVE ☐ REJECT ☐ DEFER PM SIGNATURE: Paymikar Laecher DATE: 19/7/23 APPROVAL REQUIRED BY PROJECT SPONSOR ☒ YES ☐ NO This section to be completed by the Project Sponsor DECISION ☒ APPROVE ☐ REJECT ☐ DEFER DECISION COMMENTS PS SIGNATURE: John D. DATE: 19/7/23 Task 5 Using Template T10 Decision log Record any changes that result from the contingency actions you need to take. • Remember while you are in the Risk register be sure to update the review dates B. Portfolio Assessment Checklist Element Details/Criteria S NYS 1 T62 Risk Management Plan ☒ ☐ 2 T70 Project Charter template (New students only) ☐ ☐ 3 T15 Risk Register ☒ ☐ 4 T56 complete Project Review ☐ ☐ 5 Email ☒ ☐ 6 T21 Issue register ☒ ☐

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Paymikar CTI_BSBPMG536_A – 04/04/2022 Page 19 of 19 7 Change Request

Paymikar CTI_BSBPMG536_A

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