POD 2403 – HRIS Employee List Business Case – Assignment 1 - 15% of final grade
Assignment #1 Instructions
Background
You are employed by a medium to large organization in Ontario, tasked with implementing a new report writing tool for the HRIS. This tool will empower 10 employees with approved security access to generate employee lists from the HRIS as needed. The HRIS system currently in use fully supports this software integration, and all hardware meets vendor specifications. Employees work 40-hour weeks
, totaling 2080 hours
each per year. They have a salary of $35,000 per year
.
Resources
The report writing software costs a one-time payment of $15,000
, with a one-time license fee of $100 per user
. A training session from the vendor will cost $1500
. All 10 end-users will participate in this 2-hour training session which they will get paid for at their regular hourly rate
of pay. The Issue
Currently, the organization employs an HR Manager who is paid $70,000
per year. They currently report spending 60% of their available work time on internal requests for employee lists. The Desired Outcome
The new report writing software is expected to significantly reduce the time spent generating employee lists. The HR Manager will no longer complete this task. Each end-user will be expected to spend 5% of their time
on these tasks.
The Task
1. You are tasked with preparing a Cost-Benefit Analysis for inclusion in the Business Case of the
new Report Writing Software. To complete this analysis, use the MS Excel template (10 marks)
2. One of the End-users who will be using the new software expresses difficulty adapting to the change and is concerned about the impact on their daily tasks. Based on what you have learned
about change management in the course to date, how would you support this individual and facilitate a smooth transition? To complete this question, use the paper provided by the Instructor (5 marks)
