QA-BSBPMG530 Student Assessment Tasks 1 (Repaired)
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Australian Institute of Management *
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Course
530
Subject
Information Systems
Date
Dec 6, 2023
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docx
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STUDENT ASSESSMENT
TASKS
Introduction
The assessment tasks for BSBPMG530 Manage project scope are outlined in the assessment plan
below. These tasks have been designed to help you demonstrate the skills and knowledge that you
have learnt during your course. Please ensure that you read the instructions provided with these tasks carefully. You should also follow the advice provided in the Business Works Student User Guide
. The Student User Guide provides important information for you relating to completing assessment successfully.
Assessment for this unit
BSBPMG530 Manage project scope describes the performance outcomes, skills and knowledge required to Manage project scope. It covers leadership strategies to motivate and inspire individuals and organisations to work constructively toward attainment of program benefits through consolidating program vision, managing risks and supporting staff. For you to be assessed as competent, you must successfully complete two assessment tasks:
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Assessment Task 1: Knowledge questions – You must answer all questions correctly.
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Assessment Task 2: Project – You must work through a range of activities and complete a project portfolio.
Assessment Task 1: Knowledge questions Information for students
Knowledge questions are designed to help you demonstrate the knowledge which you have acquired during the learning phase of this unit. Ensure that you:
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review the advice to students regarding answering knowledge questions in the Business Works Student User Guide
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comply with the due date for assessment which your assessor will provide
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adhere with your RTO’s submission guidelines
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answer all questions completely and correctly ●
submit work which is original and, where necessary, properly referenced
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submit a completed cover sheet with your work
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avoid sharing your answers with other students.
Assessment information
Information about how you should complete this assessment can be found in Appendix A of the Business Works Student User Guide
.
Refer to the appendix for information on:
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where this task should be completed
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the maximum time allowed for completing this assessment task
●
whether or not this task is open-book. Note
: You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix C of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that.
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Questions
Provide answers to all of the questions below:
1.
Identify and describe two documents that can be used to initiate projects. Answer: The two documents that be used to initiate projects are: I.
Project Initiation Documents (PIDs)
PID Description: A Project Initiation Document (PID) is a comprehensive document
that serves as the foundation for a project. It outlines the project's purpose,
objectives, scope, stakeholders, deliverables, and key milestones. Additionally, it
defines roles and responsibilities, budget estimates, and initial risk assessments.
Purpose: The PID provides a clear understanding of the project's goals and
constraints, ensuring that all stakeholders are aligned and committed to the project
from the beginning. It acts as a reference point throughout the project life cycle.
II.
Project Charter
Description: A Project Charter is a concise document that formally authorizes the existence of a project. It includes the project's high-level objectives, scope, stakeholders, and the project manager's authority.
Purpose: The Project Charter provides a clear and official mandate for the project, ensuring that the project manager has the necessary authority and resources to proceed. It is a key tool for preventing scope creep and maintaining project focus.
2.
Identify and describe two key components of a project scope management plan. Answer: The key Components of a Project Scope Management Plan are described
Scope Statement: The scope statement defines the project's boundaries, detailing
what is included and excluded from the project. It sets expectations regarding
deliverables, acceptance criteria, and constraints.
Work Breakdown Structure (WBS):: The WBS is a hierarchical decomposition of the
total scope of work to be carried out by the project team. It organizes the project into
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phases, deliverables, and work packages, providing a visual representation of the
project’s structure.
3.
Describe two factors that can impact on a project scope. Answer: Following are the two factors that can impact on a project scope: I.
Stakeholder Expectations: Stakeholder expectations, if not properly managed, can lead to scope changes. Changes in stakeholder needs or requirements can impact the
project scope significantly. II.
External Influences: External factors such as regulatory changes, market conditions, or technological advancements can impact the project scope. Projects need to be flexible enough to accommodate external influences without compromising their objectives.
4.
Explain the purpose of a change control plan within a project scope management plan, and summarise the key processes that should be followed in order to control changes within a project. Answer: Change Control Plan:
I.
Purpose: The Change Control Plan is a component of the Project Scope Management
Plan that defines the process for managing changes to the project scope. It ensures that changes are properly identified, evaluated, approved, and implemented.
II.
Key Processes:
Change Identification and Documentation: Clearly document and identify proposed changes.
Impact Analysis: Assess the effects of proposed changes on the project scope, schedule, and budget.
Change Approval: Obtain approval from relevant stakeholders before implementing changes.
Implementation of Changes: Execute approved changes while minimizing disruptions.
5.
Explain two methods that can be used to measure project outcomes and progress and provide
example to illustrate each. Answer: To measure project outcomes and progress there are two methods which are described below:
Earned Value Management (EVM): EVM integrates project scope, schedule, and cost
to assess project performance. It provides metrics such as Cost Performance Index
(CPI) and Schedule Performance Index (SPI) to measure project progress.
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Key Performance Indicators (KPIs): KPIs are quantifiable measures that gauge
various aspects of project performance, such as project schedule adherence, budget
compliance, and quality metrics. For example, tracking the percentage of completed
deliverables against the plan.
6.
Describe two methods for segmenting and documenting a work break down structure (WBS). Answer: Here are two methods for segmenting and documenting a Work Breakdown Structure
(WBS):
Phases: Segmenting the WBS by project phases helps to organize work logically. For example, in a software development project, phases could include requirements gathering, design, development, testing, and deployment.
Deliverables: Structuring the WBS based on deliverables allows for a clear understanding of the work required to produce specific outputs. Each level of the WBS
represents a deliverable.
7.
Identify and describe two problem areas likely to be encountered in scope management.
Answer: Following are the two problem areas of scope management: I.
Scope Creep: Uncontrolled changes or additions to the project scope can lead to scope creep. This can result in increased project costs, delays, and potential failure to meet objectives.
II.
Poorly Defined Scope: If the project scope is not clearly defined, misunderstandings can arise among stakeholders, leading to confusion, rework, and project failure.
8.
Explain the concept of the project life cycle and the importance of scope management within this cycle.
Answer: Following are the explanation of project life cycle and importance of scope management:
I.
Project Life Cycle: The project life cycle encompasses all the phases a project goes through, from initiation to closure. It typically includes initiation, planning, execution, monitoring and controlling, and closure. II.
Importance of Scope Management: Scope management is crucial throughout the project life cycle because it ensures that the project stays on track, remains aligned with its objectives, and delivers the intended results within defined constraints.
9.
Identify three project management tools and explain their use in project scope management. Answer: Following are the description of project management tools: BSBPMG530 Manage project scope |
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I.
Gantt Charts: Use: Gantt charts visually represent project schedules, tasks, and timelines. They help in planning and tracking project activities, ensuring that the project stays on schedule.
II.
Requirements Traceability Matrix (RTM):Use: RTM helps in linking project requirements to deliverables. It ensures that all project requirements are addressed and provides a basis for managing changes.
III.
Work Breakdown Structure (WBS) Software: Use: WBS software facilitates the creation, modification, and visualization of the work breakdown structure. It aids in organizing and managing project tasks.
10.
Outline the key role and at least four responsibilities of a project manager when planning a project. Answer: Project managers are organized, goal-oriented professionals who use passion, creativity, and collaboration to design projects that are destined for success. Role and Responsibilities of a Project Manager:The project manager is responsible for planning, executing, and closing projects. They serve as the central point of communication, decision-
making, and leadership throughout the project life cycle.
I.
Scope Definition and Management: Clearly define and manage the project scope to meet objectives.
II.
Stakeholder Communication: Ensure effective communication with stakeholders to manage
expectations and address concerns.
III.
Risk Management: Identify, assess, and manage risks to prevent potential issues. IV.
Resource Allocation: Allocate and manage resources efficiently to meet project requirements.
I.
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Assessment Task 1: Checklist Student’s name:
Did the student provide a sufficient and clear answer that addresses the suggested answer for the following?
Completed successfully?
Comments
Yes
No
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Question 8
Question 9
Question 10
Task outcome:
◻
Satisfactory ◻
Not satisfactory Assessor signature:
Assessor name:
Date:
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