Updated PE&S - Assignment #1 - Scope and Deliverables - Template
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PE&S - Assignment #1 - Scope and Deliverables
Renita Richard Coutinho
Project Management, PACE, University of Winnipeg
Planning, Estimating & Scheduling
Leanne Edwards
November 29, 2023
PROJECT NAME: HOT DESKING!
1.
Project Scope
In Scope:
o
Development of project management plan
o
Development of stakeholder plan
o
Development of stakeholder engagement plan
o
Development of hot desking plan
o
Analysis of operating costs
o
Development of change management plan
o
Development of communication plan
o
Creation of
office layout blueprint for workspace availability
o
Creation of a list of working monitors and accessories such as a keyboard, mouse,
headphones and, CPU
o
Creation of a booking system plan
o
Developing the booking system on the intranet
o
Testing of the booking system.
o
Drafting instruction manual for using the booking system
o
Preparing training material and online modules.
o
Establishment of guidelines and policies for shared space
o
Development of security measures and access protocol plan
o
Deciding a date for the booking system to go live.
o
Implementing a system for collecting feedback on the new system
Out of Scope
o
Expansion of office space
o
Booking conference room
o
Booking for team meets
o
Cost above $50,000
o
Purchase of new assets
o
Booking two systems for a day
o
Outsourcing booking system
o
Security for personal Items left behind.
o
Booking system for Overtime
o
Major system changes on intranet
2. Key Project Deliverables:
Project management plan
Communication plan
Stakeholder plan
Stakeholder engagement plan
Hot desking plan
Operating costs report
Change management plan
Office layout blueprint
List of working monitors and accessories
Booking system plan
Booking system
Test results of the booking system.
Instruction manual for using the new system
Training material and online modules.
Guidelines and policies for shared space
Security measures and access protocol plans
Launch date for the booking system Feedback responses on the new system
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3. Scope and Deliverables Explained (see instructions)
Scope (Explanation)
Scope refers to the combined objectives and requirements needed to complete a project. Scope
is an integral part of project implementation as it helps to determine goals, constraints, tasks,
workflow management strategies, and deliverables. The project scope statement is a detailed
written overview of the project, which includes a timeline, budget, assigned tasks, project
stakeholders, and workflow strategies to prevent scope creep (
Autonomous
, 2018)
Deliverable (Explanation):
Projects produce deliverables, which are simply the results of project activities. Project
deliverables can be big or small, and their number varies depending on the project. It refers to
any project-related output submitted during any of the project phases. A deliverable is an actual
item created to advance a project (Deli, 2017)
Difference between scope and deliverable:
Scope is the overall objective of the project while deliverables are outcomes or results of
project or phase.
Scope is planning the activity while deliverables are outputs received after executing the
activity.
Scope is mostly defined while deliverables need to be tried and tested to get good
results.
Scope defines the boundaries while delivery is the tangible product.
Relation between scope and deliverable:
Scope provides the framework for deliverables. Deliverables are tangible representatives of the
scope. The milestones defined in scope acts as the measurement for a successful deliverable.
The scope statement details the project deliverables and describes the major objectives. A
deliverable is an element of output within the scope of a project. Scope and deliverables are
interdependent because without need for deliverables there would be no scope and without
scope, the deliverables would be defined.
Examples:
Scenario
Scope (objective)
Deliverables (output)
In School
Developing course materials
New course materials
In Advertising
Creating social media posts
Social media posts
For traffic incidents
Analysis of traffic accidents
Traffic accidents Report
In Automobile
Development of EV
EV
In Automobile
Testing of EV
Test report of EV
References:
Autonomous. (2018, November 2).
Ways to make a hot desking template for your workplace
.
autonomous. https://www.autonomous.ai/ourblog/how-to-make-a-hot-desking-policy-
template
Bika, N. (2023, September 29).
Hot desking policy
. Recruiting Resources: How to Recruit and
Hire Better. https://resources.workable.com/hot-desking-policy
Dili. (2017, May 1).
Difference between project scope and Deliverables
. Compare the
Difference Between Similar Terms. https://www.differencebetween.com/difference-
between-project-scope-and-vs-deliverables/
What is scope in project management?
. Versatile & Robust Project Management Software.
(n.d.). https://www.wrike.com/project-management-guide/faq/what-is-scope-in-project-
management/
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