Nikki Lillies - Week 2 Planning
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School
Lindenwood University *
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Course
501101
Subject
Information Systems
Date
Dec 6, 2023
Type
docx
Pages
4
Uploaded by CorporalKnowledgeArmadillo39
Nikki Lillies
Week 2 Assignment – Planning
Part 1
Chapter 4
Make a list of the major deliverables for the 5k-run color project and use them to develop a draft
of the work breakdown structure for the project that contains, when appropriate, at least three
levels of detail.
1.
Event Planning: theme decision and development, picking a budget, finding sponsors.
2.
Marketing and Promotion: Creating the marketing promotions such as flyers, posters,
emails and social posting.
3.
Logistics: Picking a route to run, safety planning, coordinating the volunteers.
4.
Color Station Setup: Acquiring the color powder/dye. Construction of these booths.
5.
Race Operations: Packets for runners, times and scoring, snacks and water stations.
6.
Finished event procedures: Cleanup, financial counting/payments.
How would developing a WBS alleviate some of the problems that occurred during the first
meeting and help Brandon organize and plan the project?
A WBS would alleviate some of their problems as it helps breakdown the project into
clear tasks. It will help all team members understand what needs to be down, at what time, and
who is responsible for these tasks. It helps prevent confusion and makes it clear how to delegate
tasks. It can also help the volunteers and Brandon, understand which tasks are dependent on
other tasks. For example, the running packets cannot be delivered until a route and theme are
decided on. It can also aid time management as people understand these dependant factors and
helps set realistic timelines for each task. A WBS may also help Brandon stay in control of the
project, or at least his departments as he has a co-chair.
Chapter 5
At this point, what would you do if you were the project manager?
The first thing I would do as the project manager is get in touch with my team and review
the status of the project and try to determine what could be causing these delays. It’s important to
identify what issues are causing these delays and prioritize a solution to these delays. I would
then develop a detailed plan that has solutions for the issues causing these delays and figure out
what else it has affected. This may also mean I need to re-estimate the budget and timeline. I will
provide my team with the proper resources to fix the issues. I would also keep a closer eye on the
project moving forward.
Was top management acting correctly in developing an estimate?
Top management was not acting correctly in developing an estimate. The project manager
should have been brought in to help with the estimate.
What estimating techniques should be used for a mission-critical project such as this?
With a mission-critical project, there are several estimating techniques that could be used
such as parametric estimating, expert judgement, analogous estimating, etc. Parametric
estimating uses the statistical relationship between all the variables in the project. Expert
judgement involves getting expert professionals to weigh in and help estimate the time and cost
for a project. Analogous estimating uses historical data from previous projects of the same
nature. A manger identifies these comparable projects to reference a predictive estimate of costs
and time.
Chapter 6
Generate a priority matrix for AET’s system move.
Critical: Acquiring of ventilation system, power supplies and racks. Renovating the data
center. Installing the new infrastructure.
High: Figuring out the vendors and delivery. Training for the new systems.
Medium: Backup and save current system. Getting rid of old infrastructure.
Low: Final touches of new center. Updating documents.
Develop a WBS for Brian’s project. Include duration (days) and predecessors.
1.
Project Initiation
Duration: 1 day
Predecessors: None
2.
Procurement
2.1 Acquiring of ventilation system, power supplies and racks. Renovating the data
center. Installing the new infrastructure.
Duration: 1 day
Predecessors: Project initiation
3.
Vendor Coordination
3.1 Vendor shipment
Duration: Dependant on vendor
Predecessors: Ordering of the supplies
4.
Renovations
4.1 Starting renovations
Duration: 5 days
Predecessors: Vendor shipment
5.
Installation
5.1 Vent system
Duration: 2 days
Predecessors: Start renovations
5.2 New racks
Duration: 2 days
Predecessors: Vent system
5.3 Connect power supplies.
Duration: 2 days
Predecessors: New racks
6.
Migration and Testing
6.1 Migrate network components
Duration: 2 days
Predecessors: Connection of power supplies
6.2 Test New infrastructure
Duration: 3 days
Predecessors: Migrate network
Using a project-planning tool, generate a network diagram for this project.
Communications Plan
What
Information
Target
Audience
When
Method of
Communicatio
n
Provider
Kick off meeting
Everyone
involved in the
project. Project
managers, team
members,
general
managers,
stakeholders.
One time
meeting to
introduce the
project and
familiarize
everyone with
the project.
In person
meeting, but also
recorded to
ensure everyone
has access to it.
Project Manager
Project team
meetings
The team
members
working on the
project.
Once every
Monday
morning.
In person
meeting, with
notes being
taken that can be
sent out through
email following
the meeting.
Project manager
runs this
meeting, with
everyone
contributing to
the status of
their role.
Check- ins
Meant to update
interested parties
and other higher
ups to keep them
informed with
the project
timeline.
Every Monday
following the
team meetings.
Email
The project
manager ensures
this is sent out.
Project status
meeting with
stakeholders
Fully update the
stakeholders
with all the
project
information.
Once a month,
but if requested
could be done at
the end of every
week.
Conference call,
as some
stakeholders
may not be
available for in
person meetings.
General manager
and project
manager would
run this meeting.
Software review
For stakeholders
and sponsor to
review the
project.
When needed.
One time
conference call
after the project
has been
designed.
Software
engineers and
project
managers.
Oversight gate
decision
Higher up
management and
When needed.
Online report
sent out.
Oversight group.
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project leaders.
Activity on Node Network
G
Test Software
25 days
D
Code Software
25 days
B
Assign Team
3 days
E
Build + Test
hardware
40 days
C
Hardware
design
25 days
H
Integrate
Systems
20 days
F
Develop Patent
request.
20 days
A
Define
Requirements
5 days