Sprint Planning Ridgeland Academy

MGT2_KKM1: Sprint Planning Sprint Planning for Network Upgrade Project Title Project Manager Customer Name Network Upgrade Ridgeland Academy A. Retrospective Start Stop Continue  Determine which Internet Provider to use.  Finalized contracting the IT consulting company.  Address violation of Government transparency law.  Internet speed discussion.  IT consultants must be included in regularly scheduled meetings.  Resolve connectivity and latency issues. What confuses us?  We need to identify and resolve the wireless access point latency issues. Why is this happening?  Why was the project started with a skeleton crew on purpose? B. Product Backlog/User Stories Product Backlog Epic Description A Network Access “Difficulty” is on a scale of 1–10, where 1 is the most difficult and 10 is the easiest. B File Storage and Common Services “Customer priority” is on a scale of 1–10, where 1 is the lowest priority and 10 is the highest priority. C Localized Applications “Score” is on a scale of 1–100 (calculated as Difficulty x Customer priority), where the higher the number, the sooner it should be addressed. PAGE 1

MGT2_KKM1: Project Proposal Sprint Planning Template Epic User story Item Difficulty Customer priority Score A 1 As a schoolteacher, I want high-speed connectivity so I can offer a better learning experience to students. 5 7 35 A 2 As a school IT technician, I want an internet service provider that is always available to reduce calls to the help desk. 5 7 35 A 3 As a school IT technician, I want all four buildings at the school to have the same speed when accessing the files. 4 3 12 A 4 As a high school teacher of STEM clubs, I want fast enough internet access to stream videos of events and competitions. 7 6 42 A 5 Next-Gen Cell tower installation on Kennedy High campus will be financed by a grant from U of M 7 7 49 B 1 As a schoolteacher, I want assignments to reach students’ devices so I can communicate with students electronically in the classroom. 6 8 48 B 2 As a schoolteacher, I want a file storage area to be able to collaboratively work with other teachers on my team. 3 6 18 B 3 As a school IT technician, I need a list of all authorized users to set up appropriate access rights in the central file system. 5 8 40 B 4 As a school official, I want an instant messaging tool so I can communicate with school faculty and staff quickly. 6 6 36 C 1 As a science teacher, I want a virtual lab tool to let students participate in more interactive learning. 4 7 28 C 2 As a high school teacher of STEM clubs, I want video streaming equipment to stream videos of events and competitions. 6 6 36 PAGE 2

MGT2_KKM1: Project Proposal Sprint Planning Template Story B2 has come to completion. A1 and A4 have been found as duplicates and combined as A1 and A5 renamed A4. C2 and C3 have also been found as duplicate stories and combined as C2 and C4 was renumbered C3. Story A5 has been added C. Sprint Plan Goal: This sprint aims at completing all user stories from A1 through A4, successfully. Tasks:  Task : We need to identify and troubleshoot the root causes of the internet speed issues across the different buildings. Forecast : This will be completed before we new ISP is selected, and new wireless access points are installed. Resource(s) needed : The IT team responsible for the upgrade will be assigned this task.  Task : Implement policy so IT consulting firm staff can attend all meetings. Forecast : This will be completed as soon as possible. Resource(s) needed : The IT Director and Alice Miller will coordinate collaborations with the IT consulting firm.  Task : We need to review and define user requirements for wired and wireless connections Forecast : This will be completed before we new ISP is selected, and new wireless access points are installed. Resource(s) needed : The IT team responsible for the upgrade will be assigned this task. PAGE 4

MGT2_KKM1: Project Proposal Sprint Planning Template  Task : We need to do a market analysis of internet service providers, to determine cost and value. Forecast : The information received from the previous task will help us select the right internet server provider. This task will be completed as soon as the previous task is done. Resource(s) needed : The project manager and the IT director will be responsible for this task.  Task : Sign the agreement with the chosen internet Service Provider that meets all requirements and start installing the wireless access points throughout the campuses. Forecast : This will be completed within the stipulated time frame. Resource(s) needed : Bring in additional IT staff to assist the engineers in expediting the installation of the wireless access point throughout all the various buildings of the school district. D. Communication Plan Document/Meeting Owner Audience Timing Purpose Daily Stand-up Meetings (In Person) Project Manager Upgrade Team IT Director Mornings at 8:00 AM Updates on daily project progress. Weekly Leadership Meetings (Email) IT Director School Senior Leadership On the last workday of every week(Friday) Update leadership on progress and accomplishments. Bi-weekly Stakeholder Updates IT Director School Staff and Faculty Every other Monday Send a project report to Faculty members and staff on progress. Performance Report Project Manager IT Upgrade Team When needed throughout the sprint Analyze and compare current performance with the desired outcome. Burn-up Chart IT contracting Firm IT Director Twice per week Burn-up chart showing the cost of the project PAGE 5