CIS4510 Assignment 1 updated

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Daytona State College *

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CIS4510

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Computer Science

Date

Feb 20, 2024

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docx

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7

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Engineering Technology IT Project Management CIS4510 Assignment 1 This assignment will be a preliminary test of your IT Project management skills. You will use this assignment as a measure to the knowledge you will gain from this course. By the end of the semester try to answer this assignment and see how much knowledge you gained and if there are other areas that you might need to know about. 1. Develop a project plan for a small IT project, including the scope of that project. Project Scope: Objective: To implement a new email system for improved communication within the company. Deliverables: - Selection and acquisition of an email service provider. - Configuration of email accounts for all employees. - Integration with existing company systems (e.g., directory services). - User training on email usage and best practices. Boundaries: The project will focus solely on implementing the new email system, excluding major changes to other IT systems. Schedule 1. Planning (Week 1): - Identify email system requirements. - Research and select a suitable service provider. 2. Procurement (Week 2):
- Purchase email service licenses. 3. Configuration (Weeks 3-4): - Week 3: Set up basic email accounts. - Week 4: Configure additional features (e.g., security settings). 4. Integration (Week 5): - Integrate email system with existing company directories. 5. Training (Week 6): - Conduct user training sessions on email usage. 6. Testing (Week 7): - Test email system functionality and security. Budget 1. Software Costs: - Licenses for the selected email service provider. 2. **Labor Costs:** - Estimate hours for IT technicians for configuration and training. 3. **Miscellaneous:** - Budget for unexpected expenses. --- Personnel Requirements - **Number of Technicians:** 1-2, depending on project complexity. - Skills Required: - Basic understanding of email systems.
- Ability to follow setup and configuration instructions. - Good communication skills for user training. --- Communication Plan - Stakeholders: IT team, department heads, all employees. - Communication Methods:** Regular team meetings, email updates, and a dedicated project communication channel. - Frequency: Weekly updates, with additional communication as needed. - Responsibilities: Project manager to lead communication efforts, and IT support staff for user inquiries. 1. Project Plan 1.1 Project Overview: Objective: To implement a cloud-based project management system for improved collaboration, task tracking, and efficiency within the IT department. 2. Objectives and goals. 3. 1.2 Scope Definition: 4. Define the boundaries and limitations of the project. 5. Identify deliverables and exclusions. 6. 1.3 Stakeholder Analysis: 7. Identify and list key stakeholders. 8. Assess their influence and interest in the project. 9. 1.4 Risk Assessment: 10. Identify potential risks. 11. Develop risk mitigation strategies. 12. 1.5 Resource Allocation: 13. Outline the key resources required (hardware, software, human resources). 14. 2. Project Schedule 15. 2.1 Task Identification: 16. Break down the project into tasks. 17. Identify dependencies between tasks. 18. 2.2 Task Duration and Sequencing: 19. Estimate the time required for each task. 20. Define the sequence of tasks. 21. 2.3 Gantt Chart: 22. Create a Gantt chart illustrating the project timeline.
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23. 3. Project Budget 24. 3.1 Hardware and Software Costs: 25. List and cost out all required hardware and software. 26. 3.2 Labor Costs: 27. Estimate labor costs for installation and other tasks. 28. Include salaries and any additional labor-related expenses. 29. 3.3 Contingency Budget: 30. Allocate a percentage for unexpected costs. 31. 4. Human Resources 32. 4.1 Roles and Responsibilities: 33. Define roles needed for the project (e.g., project manager, technicians). 34. Outline responsibilities for each role. 35. 4.2 Skills and Qualifications: 36. Specify the skills and qualifications required for each role. 37. 5. Communication Plan 38. 5.1 Stakeholder Communication: 39. Define how and when project updates will be communicated to stakeholders. 40. Establish the frequency of communication. 41. 5.2 Team Communication: 42. Specify how team members will communicate with each other. 43. Define the tools and platforms used for collaboration. 44. 5.3 Issue Resolution: 45. Outline the process for addressing and resolving issues. 46. Identify the escalation path for critical problems. 47. 48. Create a schedule to execute your plan. 49. Calculate the budget that will be needed to execute the project (for example, if you are buying new laptops, desktops, printers, and routers find the cost of the hardware, software, and the labor that will be required to install those machines on the small business network). 50. How many people will you need to install these machines, and what type of skills should they possess. 51. In addition, create a communication plan for this IT project, outlining how information will be shared with stakeholders (all people involved in the project). Submit your assignment in the form of a report either as MS Word or PDF document. The assignment naming format should be (A1_4510_YourLastName). Late submission will not be accepted . Project Scope Objective: To implement a cloud-based project management system for improved collaboration, task tracking, and efficiency within the IT department. Deliverables:
- Selection and acquisition of a suitable cloud-based project management platform. - Configuration and customization of the platform to align with the team's workflow. - Integration with existing IT systems and tools. - User training on the new platform. **Boundaries:** The project will focus solely on the implementation of the project management system, excluding any major changes to existing IT infrastructure. --- **Schedule** 1. **Planning (Week 1):** - Identify project management needs. - Research and select a suitable platform. - Define customization requirements. 2. **Procurement (Week 2):** - Purchase licenses for the selected project management platform. 3. **Configuration (Weeks 3-4):** - Week 3: Set up the basic structure of the platform. - Week 4: Customize features and integrations. 4. **Integration (Week 5):** - Integrate the project management system with existing IT tools. 5. **Training (Week 6):**
- Conduct user training sessions. - Provide documentation on platform usage. 6. **Testing (Week 7):** - Test the platform for functionality, security, and user experience. --- **Budget** 1. **Software Costs:** - Licenses for the chosen project management platform. 2. **Labor Costs:** - Estimate hours for IT technicians for configuration, integration, and training. 3. **Miscellaneous:** - Contingency budget for unexpected expenses. --- **Personnel Requirements** - **Number of Technicians:** 2-3, depending on the complexity of customization and integration. - **Skills Required:** - Proficient in cloud-based project management systems. - Understanding of IT system integration. - Strong communication skills for user training.
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--- **Communication Plan** - **Stakeholders:** IT team members, department heads, and end-users. - **Communication Methods:** Regular team meetings, email updates, and a dedicated project communication channel. - **Frequency:** Weekly updates, with additional communication during key milestones or in case of issues. - **Responsibilities:** Project manager to lead communication efforts, and a designated support contact for end-users. --- *Note: This is a fictional scenario created to demonstrate the structure of a project plan. Adjustments should be made based on the specific context and requirements of your project.*

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