Success of the Game Night Gala Dinner for HHRO Students

Game Night Gala Dinner for HHRO Students: Capstone Course Project Report 1. Introduction This report shows the success of the Game Night Gala Dinner, a important project organized by the Gala Team as part of the Capstone course. The event featured an engaging combination of games, a lively DJ, and an insightful dinner speech from the dean. 2. Purpose of the Report This report aims to showcase the exciting and entertaining elements incorporated into the Gala Dinner, aligning with the educational objectives of the Capstone course while celebrating the Grizzley Getaway. 3. Summary of the Task Game Night Gala Dinner, the event aimed to provide a unique and enjoyable experience for HHRO students. The Gala Team planned an evening featuring interactive games, a vibrant DJ, and a thought- provoking dinner speech from the dean, creating a memorable atmosphere of celebration. 4. Objectives and Goals - Interactive Entertainment: Incorporate engaging games to enhance the Gala experience. - Lively Atmosphere: Enliven the event with a dynamic DJ to create a festive ambiance. - Academic Insight: Include a dinner speech from the dean to impart valuable perspectives and inspire HHRO students. - Community Building: Foster connections among HHRO students through shared experiences.

Action Plan for "Game Night" Gala Action Step 1: Decor Planning - Tasks: - Anmol and Mehak are responsible for selecting and procuring decor items aligning with the 'Game Night' theme, incorporating elements inspired by popular board games. - They will also be responsible for implementing the color scheme of yellow, red, blue, and green into the decor elements. - Priority: High - Phase: Planning - Responsible Team Members: Anmol, Mehak - Due Date: 2 Nov - Information Required: Details of decor items, sourcing locations, and cost estimation. - Materials Required: Decor items (e.g., oversized game pieces, colored fabric) Action Step 2: Game Setup - Tasks: - Anmol and Mehak are responsible for assembling board games and card games relevant to the 'Game Night' theme. - They will also inspect each game's completeness and condition, making any necessary repairs or maintenance. - Priority: Medium - Phase: Execution - Responsible Team Members: Anmol, Mehak - Due Date: 5 Nov - Information Required: Inventory of games, sources for obtaining games, and any required repair or maintenance information. - Materials Required: Board games and card games Action Step 3: Menu Selection - Tasks: - Sahilpreet and Jasneet are responsible for deliberating and finalizing the dinner menu for the gala, taking into consideration attendee preferences and dietary restrictions. - They will also ensure the menu harmonizes with the 'Game Night' theme. - Priority: High - Phase: Planning - Responsible Team Members: Sahilpreet, Jasneet - Due Date: 28 Oct - Information Required: Menu options, dietary restrictions, and preference details. - Materials Required: Menu planning resources Action Step 4: Floor Plan and Room Setup - Tasks: - Gurtej and Navsumeet are responsible for developing a comprehensive floor plan and arrangement strategy for tables, chairs, and gaming zones. - They will ensure that the room configuration complements the 'Game Night' theme and facilitates the flow of activities. - They will also strategically position game tables, dining areas, and any specialized zones required.

- Priority: High - Phase: Planning - Responsible Team Members: Gurtej, Navsumeet - Due Date: 5 nov - Information Required: Venue dimensions, expected attendee count, and layout specifications for gaming and dining areas. - Materials Required: Floor plan resources, tables, chairs, gaming tables Action Step 5: Speeches from Dean - Tasks: - Jaskaran and Bipjeet are responsible for coordinating with the Dean to prepare speech suitable for the gala. - They will also determine the timing and order of the speech during the event. - Priority: High - Phase: Planning - Responsible Team Members: Jaskaran, Bipjeet - End Date: 5 Nov - Information Required: Speech content, speech timing. - Materials Required: Speech materials General Department Administration: Gala Event Planning 1. Team Name: Gala 2. Group Members: - Anmol Kadian (ID: XXXXXX234) - Mehakpreetkaur Dhaliwal (ID: XXXXXX076) - Jaskaran Singh (ID: XXXXXX686) - Navsumeet Kaur (ID: XXXXXX910) - Sahilpreet Singh (ID: XXXXXX635) - Jasneet Kaur (ID: XXXXXX678) - Bipjeet Singh (ID: XXXXXX475) - Gurtej Singh (ID: XXXXXX609) 3. Team Roles: - Anmol: Decor Planner/Event coordinator. - Mehak: Decor Planner/Event coordinator. - Jaskaran: Floor Planning and Room Setup Coordinator - Navsumeet: Floor Planning and Room Setup Coordinator - Sahilpreet: Speech Organization - Dean and Professors - Jasneet: Speech Organization - Dean and Professors - Bipjeet: Menu Selection Coordinator

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- Gurtej: Menu Selection Coordinator Duties and Responsibilities: Decor Planning (Anmol and Mehak): - Design and plan decor elements according to the Game night theme. - Coordinate with vendors for decor supplies and materials. - Oversee the setup of decor elements at the venue. - Ensure all decor elements align with the chosen theme and color scheme. - Set up and arrange game stations for the Gala Game Night, ensuring all games are functioning properly. - Coordinate with game suppliers and handle the logistics of game setup. - Floor Planning and Room Setup Coordinators (Gurtej and Navsumeet): - Design the layout of the venue, including seating arrangements, stages, and game areas. - Plan the flow of guests within the venue to optimize space and create an engaging atmosphere. - Coordinate with venue staff for the setup of chairs, tables, and other room requirements. - Ensure proper signs and directions for guests to navigate the event space. - Collaborate with decor and game setup teams to integrate floor planning with overall event theme. - Speech Organization (Jaskaran and Bipjeet): - Coordinate with the Dean for their speeches at the event. - Assist in speech writing and content preparation if required. - Ensure the speakers are briefed on the event theme and key talking points. - Arrange the schedule for speech during the event. - Provide necessary technical support for audio-visual equipment during speeches. - Menu Selection Coordinators (Sahilpreet and Jasneet): - Collaborate with catering services to curate a diverse and appealing menu for the Gala Event. - Consider dietary restrictions and preferences of the attendees. - Arrange tasting sessions and finalize the menu items. - Coordinate with catering staff for presentation and serving style. - Ensure the menu aligns with the theme and overall ambiance of the event. 6. Important Contacts: - Capstone professor: Arthemise Lalonde Email: - arthemise.lalonde@georgiancollege.ca

With the dedicated efforts of each team member, Gala is committed to creating a memorable and seamlessly executed Gala Event. Theme: “Game Night Extravaganza: Let the Good Times Roll! Why Game Night? Hey there! So, we're super excited about the Grizzly Getaway Gala, and we thought, what better way to bring everyone together than a good old' Game Night Extravaganza? Picture this: laughter, friendly competition, and a whole lot of fun. Here's why we're rolling with the game night theme: 1. Everyone's In! You know what's awesome about game night? Literally, everyone can join the party! It doesn't matter if you're a board game geek, a card shark, or a video game enthusiast, there's something for everyone. No one's left out, and that's what makes it so darn fantastic. 2. Fun, Fun, Fun! Games are like instant fun. They get people talking, laughing, and bonding. Remember those nights when you played Ludo with your folks or Uno with your pals? We're bringing back all those warm, fuzzy feelings. It's not just an event; it's a trip down memory lane. 3. More Than Just Games But hey, it's not just about the games. It's about bringing out your competitive spirit, learning the art of good sportsmanship, and maybe even making a new friend over a game of Pictionary. There's something magical about how games turn strangers into friends. 4. Endless Choices We're talking board games that spark nostalgia, interactive video games that bring out your inner gamer, and trivia challenges that'll test your knowledge. With such a variety, you can pick your poison. Want a brainy challenge or a laid-back game? We've got it all covered! 5. Team Spirit Games teach us about teamwork and healthy competition. There's this amazing vibe when you win together or lose with grace. It's more than just rolling dice or drawing cards; it's about the camaraderie and the friendly banter. We're all in this together! So, there you have it. Our theme, "Game Night Extravaganza: Let the Good Times Roll!" It's all about creating unforgettable memories, fostering friendships, and having an absolute blast. Get ready to roll the dice and let the good times roll at the Grizzly Getaway Gala! 🎲🃏✨

Evening Programming: In addition to the interactive and fun-filled activities, the evening programming will include speeches from the Dean. Here's how the speech will be incorporated into the event: 1. Welcome and Introduction: - The event will kick off with a warm welcome from the Dean. This introduction will set the stage, emphasizing the significance of the gathering and the theme's connection to the academic community. 2. Dean's Address: - The Dean will give a brief speech, highlighting the importance of recreation and social interaction within the academic community. Emphasizing the value of relaxation and bonding, the Dean's address will create a context for the evening, connecting the theme of the event with the institution's values. 4. Gala Dinner: - They dinner with the awesome food will be served by the faculty professors to the students sitting with their teams. 3. Interactive Entertainment and Dance-Off: - After the formal segment, the event will transition into interactive entertainment, such as a game show or live performance. Following this, the evening will conclude with the themed dance-off, allowing everyone to unwind and celebrate the night's festivities. Required Resources: - Microphones and Sound System: To ensure clear delivery of speeches. - Stage Setup: Platform or podium for the speakers. - Speech Content: Speeches prepared by the Dean, focusing on the theme and its relevance to the academic community. Associated Costs: - Microphones and Sound System: Why Speeches are Conducive: 1. Inspiration and Connection: - Speeches from respected figures like the Dean inspire attendees. By linking the theme with academic values and life skills, these speeches provide a meaningful context for the event, enhancing attendees' sense of connection and purpose.

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3. Professional Development: - The speech serve as valuable life lessons, emphasizing skills like teamwork and strategy. These insights contribute to attendees' personal and professional development, aligning with the institution's mission of holistic education. Incorporating speeches from the Dean not only adds a touch of formality to the event but also strengthens the connection between the academic community and the theme of the Game Night Extravaganza. Their presence and words of wisdom elevate the event, making it a memorable and meaningful experience for all attendees.

Program & Itinerary 4:00 PM - 5:30 PM: Room Setup and Decoration - we arrive at the dining room. - Set up tables, chairs, and stage for the gala event. - Decorate the venue according to the gala theme, including centerpieces, banners, and lighting arrangements. 5:30 PM – 6:00 PM: Welcome and Registration - Guests start arriving. - Registration at the entrance. - Ushers guide guests to their seats. 6:00 PM – 6:15 PM: Dean's Speech - Opening remarks and welcome speech by the dean. - Highlight the purpose and significance of the event. 6:15 PM - 7:30 PM: Gala Dinner - Gala dinner is served. - Students enjoy their meals. - Soft background music to enhance the dining experience. 7:30 PM - 8:00 PM: Games Setup - Transition to the games area. - Set up various game stations (such as ludo, uno, chess and Jenga). - Briefing for participants and game hosts. 8:00 PM – 11:00 PM: Games and Interactive Activities with DJ. - Guests participate in games and interactive activities. - Prizes and awards for game winners. - Photo opportunities and social media interactions. - DJ starts playing music, creating a lively atmosphere. - Guests hit the dance floor and enjoy the music. - DJ interacts with the crowd, taking song requests. - Encourage everyone to join the dance floor. 11:00 PM: Closing and Thank You - Thank attendees for their participation and support. - Conclude the gala event on a positive note.

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Floor Planning 1. Round tables - 8 (8 chairs on each) 2. Rectangular tables - 3 (84”to96”)( for games and 18 chairs) 3. One podium with mic. 4. Linen for tables. Total no. of chairs – 82

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Decoration Decoration Items Purpose Source Cost $ Quantity Ludo Game Game setup Amazon 16.98 3 Chess Game setup Amazon 18.98 3 Jenga Game setup Amazon 22.99 3 Uno Game setup Amazon 16.99 2 Red tablecloth Decor Amazon 17.95 1 Blue tablecloth Decor Amazon 24.99 1 Green tablecloth Decor Amazon 27.05 1 Yellow tablecloth Decor Amazon 27.39 1 Red, blue, yellow and green ballons Decor Amazon 14.69 3 All the things we need for the event.

Gala team report

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