BUSS 420 Request For Proposall

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Feb 20, 2024

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BUSS420 – Project Management Module 2 Request for Proposal (RFP) Template and Communication This report is worth 15% of your grade. Deadline See Tracking Calendar for deadline Outcomes Completing this RFP will help you to meet the following: Course Outcomes:  Design communication and leadership strategies that enlist support for organizational projects.  Assemble an action plan for project management implementation, completion and measurement. Institutional Outcomes:  Information Literacy and Communication - Utilize appropriate current technology and resources to locate and evaluate information needed to accomplish a goal, and then communicate findings in visual, written and/or oral formats.  Thinking Abilities - Employ strategies for reflection on learning and practice in order to adjust learning processes for continual improvement.  Relational Learning – Transfer knowledge, skills, and behaviors acquired through formal and informal learning and life experiences to new situations. Directions Sometimes organizations do not have the skills or knowledge to manage a project, whether it is the whole project or parts of it. If an outside vendor or contractor is needed to help plan and/or run a project, a Request for Proposal (RFP) is created. The RFP outlines the scope and requirements of the project and is sent to other organizations to determine if they are interested in working on the project. A detailed, accurate, and thorough RFP allows potential contractors the opportunity to understand expectations and to accurately propose their services and accompanying costs. Directly below is a template of the typical sections that are included in an RFP. For Part I, you are going to complete this form to hire someone to perform two tasks found in the Portfolio Project. Since this is only the second module of the course, you are not expected to be an expert on the Portfolio Project yet . However, you received the Portfolio Project Directions and the Portfolio Project Template documents in Module 1, so this is a great time for you to review those documents again to get accustomed to them.

BUSS420 – Project Management 2 Look at the Project Schedule in Appendix A of the Portfolio Project Template. In this RFP, you need to hire someone to help with the last two items on the schedule; your new hire will be responsible for the following:  Names of RSVP’d attendees  Providing a list of all items to be purchased before your graduation party  The names of the restaurant and band for the party  The date/time/mode of transportation to get to the graduation ceremony and party. For Part II of this assignment, you will create an email communication to the President with your evaluation of an outside RFP template and make your recommendations for improvement. Part I Directions : Fill out the RFP template below. Use the information provided above and then be creative for the rest of the sections. In most sections, you only need one or two concise, detailed sentences per section. The goal here is to give you practice understanding the various sections of RFPs and what to include in them. Note that in this RFP, you do not have to give the actual details of the information, only a description of what is needed. For example, in the first bullet point above, you would state that you will need data entry into Excel (names of RSVP’d attendees.) You will not list out the actual names in this RFP as you would not have received those names yet when sending this RFP. RFP Template: Date: January 26, 2024 To Whom It May Concern: We are seeking proposals from contractors to plan and execute a project regarding Graduation Day and a party for 50 guests. The details shared in this RFP are considered confidential . Do not share. Name of [our] contact: Josue Oreste

BUSS420 – Project Management 3 Address to send completed RFPs: 2828 Lodi Rd Syracuse NY, 13022 Due Date of RFP: February 27, 2024 Statement of Work (SOW): The items that will need to be purchased is cap and gowns, Guest invitations cards, decorations for the party/graduation, also a book that can save our guest information that will provide their name and phone numbers. A DJ or band to play music and also a venue where this will be held. Requirements: Find out how big is the venue and will it be enough space for the 50 guests that are expected. Find a Dj that has experience for playing good music at parties. Deliverables: I need reports on how much everything will cost, I also need updates on the progress and if there are any issues with meeting the requirements. Acceptance Criteria: Before moving forward, I want to be informed that everything that was requested has been fulfil and I want to know the final number of payments. Items Supplied to the Contractor: Any questions or concerns contact Josue Oreste who is in charge of Identifying Guest List for Graduation and Party at 718-635-4637 Approvals Required: Anything regarding payments or any new charges, I need to be contact before moving forward. Contract Type: The contract will be a fixed price. Due Date: Documentation is expected by February 27,2024 Schedule:

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BUSS420 – Project Management 4 RPF will be sent out on January 26, 2024 and I should here from contractors by February 26,2024 Payment Terms: 50% payments will be due at signing and 50% paid at receiving all deliverables at due date Specific Contents Expected in the RFP: Any additional costs for any services needs to be brought up. Criteria to be Used in Evaluating the RFP: The contractors will be judged in the following areas: 50% for experience, 50% for proposed costs Part II Directions : Scenario The President of the company has asked you to evaluate discrepancies you found among RFPs and for your recommendations of changes to make to the categories on the RFP template you just completed. Using Bryant & Stratton’s Virtual Library or popular search engines, find one example of either another RFP template or an actual RFP used by an organization. Compare that RFP with the template above, then answer the prompts below. Be sure to use sufficient details and clarity so that the President easily understands what you are communicating. Directions Type your answers to the prompts below in the format of an email message but type it into a Word document for ease of submission and grading. Your submission should be at least 500 words. Remember: the intention of this email message is for you to inform the president of the company about the discrepancies you found among the RFPs and your recommendations of changes to make to the categories in the above RFP.  Compare and contrast the above template categories with those used in the RFP you located through research.  Identify which categories you feel are important to include in your RFP and which can be omitted. Justify your selections.  Distinguish which of the categories included are best related to enlisting support for organizational projects. Support your rationale.

BUSS420 – Project Management 5 Reference for RFP template: Gido, J., Clements, J., & Baker, R. (2018). Successful project management (7 th ed.). Boston, MA: Cengage Learning. After completing the RFP given by the President of the company, I’ve realized many similarities and difference between another RPF used by a different company. The RFP template that was used for Institute of Food services share some similarities and differences with the template that was used for this project. When creating an RFP, you have to make sure that RFP should start off with the date and a greeting to the vendor, Name of the company’s contact, Address to submit completed RFPs to, and Due date of RFP. This will make it easier for contractors to follow along and know who they are associating with. Recommendations that I have to make the RFP above better is to add more categories to further explain the project vision. The template categories that I found that was used in the RFP for the Institute of Food Technologists organization. This template starts off with introduction and a brief background of the company. In the RFP template that I used for the project doesn’t include an intro and background category on the template. Another difference that I’ve seen was that the IFT template includes target audience and competitors, it also has categories like Vendor Expectations, General Criteria, Key Dates, Core Message and Strategic Goals. Some similarities that both RFP templates share is, Requirements, Acceptance Criteria, Due Date, Payment Terms, and Statement of Work. IFT Request for proposal has many categories listed that goes into deep detail on what they want finished with their project. There are many important sections that needs to be added in an RFP. The Categories that I find that are important to add to the RFP is the due date, Statement of work, requirements, and deliverables. I say this because, Statement of work “details about the contractor’s specific tasks.” Requirements “details about expectations to consider the project a success.” Deliverables what the customer requires as a product. These are the key points that should be addressed in an RFP because it gives the contractor an understanding on what needs to be done. I don’t think it would be necessary to omit any section in an RFP only because every detail is important in the proposal, and the more information the better it would be for the contractors. The categories included are best related to enlisting support for organizational projects would be the category approval, this includes listing

BUSS420 – Project Management 6 that you must approve all documents. If contractors feel there’s a need that something needs to be added to improve the project, it can be evaluated and see if this would support the project.

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BUSS420 – Project Management 7 BUSS420 Request for Proposal Grading Rubric Criteria Excellent Average Needs Improvement Points Comparison & Analysis 65 points 65-55 points All prompts are addressed, and comparison/analysis is thorough. Categories are clearly identified and explained. 54-35 points Most prompts are addressed, and comparison/analysis is general. Categories are identified. 34-0 points Analysis is largely incomplete or non- existent. Directions were not followed, or most prompts/requirements were missed. Research & APA 25 points 25-20 points One or more RFPs were researched and located. Each was identified and clearly described, and justification correctly provided. Each is presented correctly in APA format 19-5 points One RFP was researched and located. It was identified but not clearly described. Justification was generally correct. Paper is mostly in APA format. 4-0 points RFPs were not identified or clearly described. No justification was included. Paper is not in APA format. Length of Submission & Mechanics 10 points 10-8 points Email contains a word count of more than 500 words. There are 0-1 errors in grammar, including spelling, punctuation, and fragmented sentences. 7-4 points Email contains between 400 and 500 words. There are 2-5 errors in grammar. 3-0 points Email contains fewer than 400 words. There are 6 or more errors in grammar. Instructor Comments: Total Points:

BUSS 420 Request For Proposall

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