comm3327_vazquez_midterm1234-1

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Date: October 10, 2023 To: Larry Winn, Operations; Sarah Bohac, Legal; Sophia Garcia, Sales and Marketing; William Brooks, Transportation; Mark Mejia, Human Resources; Martin Rodriguez. Information Technology From: Fabiola Vazquez, Communications Director Subject: Interdepartmental Project Team Meeting Date: October 21, 2023 Start Time: 10:00 am End Time: 12:00pm Location: Meeting Room 203 in Building A Agenda: Strategize A Cohesive Public Relations Response to Answer Concerns About Acme’s Propose Tank Farm Topic Time Leader Expected Outcome A Operations 10:15am Larry Winn Ensure that there is enough manpower to complete the project B Legal 10:30 am Sarah Bohac Proper paperwork is set to be filled out for the tank farm to be built C Sales and Marketing 10:45 am Sophia Garcia Increase in profit that will come with the new tank farm D Transportaion 11:00 am William Brooks Provide employees reliable transportation to the tank farm E Human Resources 11:15 am Mark Mejia Hire employees who will be able to help operate the new tank farm F Information Technology 11:30 am Martin Rodriguez All employees at the farm have access to communicating to others and have the tools they need for the new farm to be successful

Acme Petroleum 2816 US-59 Building A, Victoria, TX 77905 361-589-8300 Fax 361-589-8303 www.acmepetroleum.com John M. Roberts 101 W. Goodwin Ave., Suite 1200 Victoria, TX 77901 Dear Mr. Roberts, During the last decade, the city of Victoria has learned to expand into a community that offers different opportunities to all its residents. Acme Petroleum has had the privilege of being a regional fuel distributor who stores, sells and delivers fuel to a variety of users around the Gulf Coast. We at Acme Petroleum would like to give back to this beautiful community by creating more job opportunities by building a new tank farm. We are aware that there are residents who are concerned about how this new tank farm will affect the environment due to the speculation that all petrochemical companies are irresponsible polluters. There is no way for us to fully prevent pollution from occurring with this new tank farm, however we are determined to use only the best technology to help ensure that this new tank farm does cause severe damage to the environment. As the Communications Director for Acme Petroleum, I would like to formally invite the Victoria Advocate to host a public forum on Acme’s proposed tank farm. This forum will be used to provide the community with detailed information of our goals as not only a company but towards the community. The residents of Victoria will also be given the opportunity to attend and to ask any questions they may have. Thank you for providing the Crossroads with up-to-date information about the events that occur in and out of the region. Acme Petroleum would be honored to have the Victoria Advocate host this forum, if you have any questions or concerns, please do not hesitate to contact me. Sincerely, Fabiola Vazquez Communications Director

Memorandum TO: All Acme Employees FROM: Fabiola Vazquez, Communications Director DATE: October 10, 2023 SUBJECT: Inquires About the Proposed Tank Farm Over the last few weeks, you have been made aware of the proposed tank farm that we plan to build. I have been made aware that there are concerns about how this new tank farm will directly affect you. Our mission with this tank farm is to allow you as employees the opportunity to further grow within our company. If you have any inquiries about the proposed tank farm, please feel free to contact me, I will be doing my best to respond and ensure that all questions and concerns are addressed. Nothing you do goes unnoticed; I greatly appreciate all your hard work and dedication that you give to Acme Petroleum. Thank you, Fabiola Vazquez Communications Director

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Interoffice Correspondence Victoria, TX To: Link Jones, Acme’s CEO From: Fabiola Vazquez, Communications Director Date: October 20, 2023 Subject: Request For a Public Relations Strategy I would like to request that my office develops a public relations strategy to address opposition to the proposed tank farm. During these last few weeks, I have been able to assemble an interdepartmental team that consisted of dependable leaders from Acme and was able to set up a meeting with them to answer concerns about Acme’s proposed tank farm. All of Acme’s employees have been instructed to reach out to me if they have any inquiries. I have also been able to write to the Publisher of the Victoria Advocate to invite them to host a public forum for the proposed tank farm. This public relations strategy will help opposers understand the good that will come from building a new tank farm.

comm3327_vazquez_midterm1234-1

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