BSBPMG430 Project Portfolio

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Nov 24, 2024

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PROJECT PORTFOLIO STUDENT VERSION UNDERTAKE PROJECT WORK BSBPMG430

BSBWRT301 Write simple documents Trainer Guide Section 1: Project scoping and planning 6 Section 2: Project management plan 10 Section 3: Implementation activities 14 Section 4: Project finalisation 18

Student name: Thanaporn Sakoonrang Assessor: Date: Business this assessment is based on: Name of project:

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Section 1: Project scoping and planning Provide an overview of the organisation. Include their:  Mission  Goals  Objectives  Operational context Native Bush Spices Australia established in 2010 in Coffs Harbour, NSW has made available of its product in many supermarket and health stores across Australia. The company recently made newstrategic objective that will need to improve Native Bush Spices Australia overall operation which is the new website for the company. It will a great additional for the company in promoting its stores and improve awareness.Native Bush Spicies was established in 2010 to cater for a demand for Australian native food products. The company has organic certification. The company manufactures and retails a range of organic, Australian native foods including Native herbs and spices ●Native herbal teas ●Native fruit jams and conserves Give the rationale for the project The company’s overall business objectives for the next three years are to increase sales and create brand awareness, develop a broader product range, as well as expand into overseas markets, most likely Hong Kong, Japan and Singapore. To achieve those goals, Native bust spice identified their website as an area that needed improvement. This will help them attract new customers and increase brand awareness Business objectives Relationship of project to the organisation's objectives Create branding awareness · Increase sales by 20% during the first year

Define the project scope Content development ● New logo ● Website development including shopping carts, professional staff photography and information sheets Relationship to other projects Include dependencies A marketing branding project is as much about logo development as it is about new product launches Stakeholders Outline the project stakeholders and clearly define the project staff Project stakeholders: Operations manager External consultants including website designer All native bush spices staff and investors Project staff: Project manager: Marketing coordinator Project team member: Customer service

Resources The additional resources that will be needed Australian Native Bush Spices will use their healthy physical resources before starting the project. Native Bush Spices will provide financial resources for the project. Staff time will be spent assisting with website development where needed, such as supplying text and images Legislative and regulatory context including WHS considerations Australian consumer law – the company must ensure they follow the Australian consumer law so that the description provided to consumers is accurate and the products are fit for purpose. WHS legislation and regulations - They need to follow WHS act 2011 and WHS regulations so that they are managing risks to health and safety. Food act 2003 and Food regulation 2015 – They need to make sure the company is committed to high quality food production and complies with legislation and regulations Risk assessment Make a list of potential risks There are not enough resources to complete the job -Poor team dynamics -Employees will be released -Budget cut Scope slippage

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Reporting Define the project’s reporting requirements Project management plan should be developed following the first project team meeting and need to be approved by the operations manager. A status report should be written by the project manager every two weeks and need to be approved by the operations manager. A project evaluation report should be written by the project manager four months after project completion and should be submitted to the operations manager for approval. Project management tools and system to be used Outline the project management system, tools or methods you will use to file documentation and share information for this project Project management software tool such as Microsoft Teams· Create an online folder in Icloud drive to share information Seek clarification from your supervisor in relation to any queries and issues you have relating to the project and its parameters. Summarise your queries here before sending the communication. Attach evidence of this in this section. E.g. emails, online chats. To: Supervisor Subject: Clarification Dear Supervisor, I have some questions related to budgets, resources, responsibilities or to clarify their understanding of policy statements. Can we meet next Monday at 10:00 in your office? Thank you for taking the time to help. Thank you Attach: Evidence of communication with supervisor re project issues or parameters ☐ Project management documents reviewed if not using the Simulation Pack. ☐ Screenshots of online file organisation to date ☐

Section 2: Project management plan Title Native Bush Spices Australia: Website Development Background Provide a brief explanation of the background of the project. To create a new site for Australia's Native Bush Spices, the old site did not provide enough information to customers and was lacking as a client's sales office on the web. The organization also needs to expand its business abroad. Located in NSW, Native Bush Spices Australia is dedicated to cooking local Australian food and is naturallycertified. They have a small grocery store and a health store in Australia. The organization can: 1. Expand its business in markets such as Hong Kong, Japan, and Singapore. 2. Increase deals over the next three years. 3. Focus. 4. Create a wider range. To achieve their goals, it is their limited, traditional site that describes only the organization and its items. The goal is to create a website with a shopping cart office to empower customers with an e-commerce office for customers between the ages of 35 and 65. Similarly, they need to enhance their image with general information about the health benefits of Bush spice.Project stakeholders the number of staff required in accordance with the project management policies and procedures is as follows.1. Senior Project Manager - Marketing Coordinator2. Designer - Graphic artist / designer, Operations Manager, Marketing Coordinator3. Project assistant - Client manager) Objectives Benefits that the project intends to achieve Create and implement another site for Native Bush Spices in Australia within two months of using the assignment plan. The business advantage is that the business has been growing by 20% for more than 12 months, and statistics show that the brand will gradually be felt. ●Assist with branding awareness

How the success of the project will be measured Describe the measure(s) that will used to indicate that the project has been successfully completed According to the scope of the project· Complete projects with quality, time and budget as a team· Increase first year sales by 20%· Improve brand awareness· New website and logo Activities and Milestones List the major activities, scheduled start, scheduled finish and who has been assigned accountability. Project area Actions Responsibility Scheduled start Scheduled finish Web design Website intro Marketing manager Week 1 Week 2 Review quotes Project coordinator Week 3 Week 4 Allowance to continue Operations Manager Week 2 Week 4 Review and feedback Project team Week 4 Week 4 Content Involve website introduction Marketing manager When developing ends 2 months after project commences

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Project area Actions Responsibility Scheduled start Scheduled finish Logo design Involve it in website intro Marketing team After developings been made 4 weeks later Professional photography Involve it in website intro Marketing team After developings been made 4 weeks later

Project Budget Include the approved project budget. Cost area Details Estimated cost Web design Create website design $6000 Content Content concept $1500 Photo shooting Photographer to take photo $800 Logo design Logo for the new website $450 Risk management plan Risk assessment legend List the major risks identified from the business case, as well as consequences of the risk occurring. Use the risk assessment legend to establish severity and likelihood. Document risk treatment/control measures.

Include at least one WHS risk. Risk Likelihood Severity Treatment/control methods Delay tasks from schedule Probable Moderate Seek assistance from additional staff Website design did not meet requirement Remote Catastrophic Website designer chosen based on high quality of work Overtime working Probable Significant Plan and monitor carefully on assigned tasks Attach: Email to supervisor requesting approval to proceed ☐ Email to team outlining plans and responsibilities ☐ Screenshots of online file organisation to date ☐ Email to supervisor requesting approval to proceed To: supervisor Subject: Approval to Proceed Dear Supervisor, Please find the attached project plan. If you are fine with it, please allow the project to run. Please contact me if you have any questions. Thank you. Best Regards, Email to team outlining plans and responsibilities To: team member Subject: Plans and responsibilities Dear team member,

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Please find attached plan and team responsibilities for your record. After approval, the project will be implemented. Also read Project Responsibilities. I am happy to answer your questions. Thank you. Best Regards

Section 3: Implementation activities Which implementation activities did you complete? List these here and provide evidence of each one (minimum two) Australia native bush spices is based in Coffs harbour, NSW. The business was established in 2010 to cater for a demand for Australian native food products. The company has organic certification. The company manufactures and retails a range of organic including the following: · Native herbs and spices · Native herbal teas · Native fruit jams and conserves Target Audience The company’s target customers are those that enjoy gourmet foods. The age range of Australian consumers buying products is between 35 and 65 and most consumers are health conscious. And have an average income of $80000. The customers can order products directly through the website. They need a new website to increase their business and brand recognition. Content The website will be including the following: · All product content. It can be obtained from marketing. · Company history and values are available from marketing. · Expert content writers will develop content with SEO in mind. · Photos of all products and their plants. Call to Action What the people who visit the website should do Buy products, read articles, and sign up to the newsletter. Functional Requirements · Shopping carts and newsletters · Design ideas · Very simple website · The general image will be consistent with the professional and corporate image Corporate colors are currently orange and green and are open to

change · Design Idea Logo will be designed by selected website designer. It should reflect the company image on the website and company stationery. Search Engine Optimization (SEO) · Terms to be used on website to ensure SEO · Bush spices and native bush spices. Australian bush spices and native spices. Practical Issues As the company is growing rapidly, the staff will not have time to devote to the website Send an email to the web designers (your assessor). To: Assessor Subject: Web designers for quotes Dear Assessor, Please find attached the design brief for the new website design. If you need any further information please reply this email. Thank you. Best Regards, Attachment: Design brie Project Status Report Project name Native Bush Spices Australia: Website Development Project Manager Thanaporn

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Project Objective Create a new logo and website launch Project Progress Summary Briefly describe the Project’s progress towards meeting its target outcome during this reporting period. Anecdotal information may be provided. So far, progress has been good, three quotes were received from website developers.

Milestones Target date Actual date Impact Description of milestone Target date as per project plan Actual date achieved Briefly describe any changes to the project schedule required as a result of the amended milestone(s). Content for website developed 1 month following the project plan commencemen 1 month following the project plan commencemen No change needed Website development quotes received 1 month following the project plan commencement 1 month following the project plan commencement The project will be delayed as the selected website developer can complete it only in 2 months Budget Indicate total project funding, planned expenditure and actual expenditure. Total Project funding $8750 Planned Expenditure for this reporting period $8750 Actual Expenditure for this reporting period. $8750 Remaining budget for life of project 0

Comments Include additional comments as required regarding overspend or surplus/underspend in this reporting period. Every budget planning relate to the estimated budget Risk management Include information on project risks to date. Find contingency plan for delayed tasks Risk Pr edi cte d lik eli ho od Ser iou sne ss Actio ns to be taken Brief descr iption of proje ct risks arisin g Incl ud e like liho od attr ibu ted to risk in pro ject pla n Incl ude con seq uen ces attri but ed to risk in proj ect pla n Includ e action s to be taken based on origina l risk treatm ents identifi ed. Brief descr iption of proje ctrisk s arisin g Incl ud e the pro ba bilit ies ass oci ate d wit h the risk s in the pro ject pla n Incl ude risk - rela ted con seq uen ces in the proj ect pla n Action s will be taken based on the initial risk treatm ent identifi ed Time delay Oc cas ion al Sig nific ant Ask the admini strativ e staff for help with the project

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Recommendations Brief statement(s) for your supervisor to consider and/or endorse as applicable. Attach: Evidence of implementation activities (if using the case study include design brief and emails to website designers for quotes) ☐ Screenshots of online file organisation to date ☐ To: website designer Subject: Web designers for quotes Dear Website designer, Please find attached the design brief for the new website design. We need you providing price for implementation. Thank you. Best Regards, Attachment: Design brief

Section 4: Project finalisation Reason for closing the project Outline why this project is over Website launch is successful. Highlights and innovations What were the main highlights and innovations of this project? Provide staff feedback on website appearance and content. Work well with website designers. Summary of recommendations If using the case study, one of the recommendations should be for the supervisor to agree that the project can be deemed closed. This project is now closed. Administrative staff are encouraged to attend training on website maintenance. It is recommended that lessons learned from the project be documented in the project issue log.

Performance against objectives Summarise the actual performance of the project against the planned performance. Due to the logo designer, the delay margin increased by one and cost overruns Performance against outcomes Describe the actual performance of the project in relation to the achievement of targeted outcomes. Were all planned targeted outcomes achieved, to what degree? All results achieved; website is up and running. Goals such as 20% increase in sales and increased brand awareness cannot be reported for at least 6 months Performance against outputs Describe the actual performance of the project in relation to the delivery of the outputs. Were all planned outputs delivered, to what degree? Were they all accepted? Did the quality of the outputs meet expectations? All results are achieved, the website is working and the website design has been positively reviewed by the staff. Yes, the quality met expectations

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Performance against budget Include the actual performance of the project against the project budget and make comments regarding variations. Cost area Estimated cost Actual cost Photographs $800 $800 Logo design $450 $450 Web site development $6000 $6000 Web site content $1500 $1500 Total $8750 $8750 Lessons learnt Describe the project management and quality management processes that were perceived to be inappropriate and/or ineffective for the project, as reflected by the stakeholders and the project records/documentation. Overall, the project was a success. All results achieved; website is up and running. The difference is the one month delay and cost overruns due to the logo designer. It was recommended that administrative staff be trained in website maintenance and that lessons learned from the project be documented in the project issue log. Attach: Link to completed online file organisation and record keeping system used throughout the project. ☐

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BSBPMG430 Project Portfolio

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